SELECT BOARD - Agendas & Minutes

SELECT BOARD MEETING AGENDA / January 13, 2021 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 9:45pm on 1/8/2021  

Public may attend meeting by zoom: 

https://us02web.zoom.us/j/85634405303?pwd=NUg2SEFpc3h1dUQ1SWxwZTB6RDZVUT09

 

Meeting ID: 856 3440 5303

Passcode: 5501235

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – December 21, 2020

Communications and Reports from Department Heads, Board and Chairs
  Town Administrator – updates

New Business

Sign Town Administrator Employment Contract

Vote to approve and release Executive Meeting minutes – November 4 and 8; December 21, 2020

Richardson/DCR letter – Chapter 61/61S Sale; Discuss and vote on right of first refusal

Discuss and possible vote to appoint of Bill Logue to Lake Management Committee

Announce Planning Board Public Hearing on January 14.

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

 

Meeting Adjournment to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel.

Motion: Move to go into executive session to conduct a strategy session in preparation for negotiations with nonunion personnel and to not reconvene in open session.

Roll call vote needed to discuss Police Chief Susan Rathbun’s concerns.

SELECT BOARD MEETING AGENDA / December 16, 2020 at 7pm
postponed due to storm until Monday, December 21  at 9:30 am 

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 10am on 11/29/2020  postponed at 1pm on 12/16/2020

Public may attend meeting by zoom or phone.

Phone: 413-449-5095; code 706954

Zoom Meeting: https://us02web.zoom.us/j/85634405303?pwd=NUg2SEFpc3h1dUQ1SWxwZTB6RDZVUT09

Meeting ID: 856 3440 5303

Passcode: 5501235

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Executive & Regular Select Board Meeting Minutes – December 2, 2020

Communications and Reports from Department Heads, Board and Chairs
  Town Administrator – updates

New Business

Auto Class II & III – Renewals

 

Any new business not reasonably anticipated before posting agenda

 

Round Table Discussion

 

Public Comments

 

Meeting Adjournment to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel.

Motion: Move to go into executive session to conduct a strategy session in preparation for negotiations with nonunion personnel and to not reconvene in open session.

Roll call vote needed to discuss Town Administrator’s contract continuation from December 2, 2020.

SELECT BOARD MEETING MINUTES / December 21, 2020 at 9:30am

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 3pm on 1/14/2021  

 

Present: Select Board, Town Administrator, Administrative Assistant

9:30 AM, Vivian opened meeting, announced the meeting was being recorded, asked everyone to turn off their phones; the Pledge of Allegiance was recited.

Ray made a motion to approve the previous meeting minutes from December 2, 2020, both regular meeting and executive session, Dick seconded, all in favor.

 

Town Administrator updates – the Plunkett Gate valve is being repaired as we speak. Police Contract negotiations are in the works, next meeting in January.

 

The Select Board voted to approve the following Class II and Class III License Renewals:

 •Avid Auto – Warren J. Wetherell  – Class II & III; Ray made a motion to approve, Dick seconded, all said Aye.

•Berkshire Truck & Auto Sales – David Duquette – Class II; Ray made a motion to approve, Dick seconded, all said Aye.

•Century Finance – Warren H. Wetherell  – Class II & III; Ray made a motion to approve, Dick seconded, all said Aye.

•Dufour Escorted Tours – William Dufour – Class II; Ray made a motion to approve, Dick seconded, all said Aye.

•Gunter’s Foreign Auto Service – Gunter Breitmaier – Class II & III; Ray made a motion to approve, Dick seconded, all said Aye..

•Hinsdale Service Center – William Denault – Class II; Ray made a motion to approve, Dick seconded, all said Aye.

•LaRochelle Auto Sales – Paul LaRochelle – Class II & III; Ray made a motion to approve, Dick seconded, all said Aye.

•Dennis Petell – Class III; Ray made a motion to approve, Dick seconded, all said Aye.

•Wetherell’s Hinsdale Garage – Warren H. & Kim Wetherell – Class II & III; Ray made a motion to approve, Dick seconded, all said Aye.

 

New Business 

Vivian emailed Dave Prickett’s proposal to the Finance Committee chair and asked for it to be an agenda item at their next meeting. Discussion needs to happen on who is responsible for paying for the maintenance on the Water & Sewer System.

Letter from Lake Management Committee was drafted to send to the camps regarding Solitude’s herbicide treatments, etc. representing the Town. Further discussion is needed before they send out correspondence. We need a meeting between the committee and Select Board to frame parameters for LMC duties. The Select Board is the governing authority in all town matters.

 

At 9:50 a.m. Ray made a motion to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel and not reconvene into regular session. Dick seconded, Ray said Aye, Dick said Aye, Viv said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD EXECUTIVE MEETING MINUTES / December 21, 2020 at 9:45am   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 3pm on 1/14/2021 released 1/13/2021

Present: Select Board members Mason, Bolduc and Scialabba, Town Administrator Bob Graves

The Executive Session opened at 9:45am.

Meeting continued Bob Graves’ contract discussion. The Select Board discussed the revised contract Bob submitted after further thought. Several changes and adjustments were negotiated and agreed to by both the Select Board and the Town Administrator. Motion was made by Bolduc, seconded by Scialabba to accept the contract as negotiated at today’s meeting. Ray voted Aye, Dick voted Aye, Vivian voted Aye.

Motion to adjourn by Ray, seconded by Dick. Roll call vote: Ray, yes; Dick, yes; Viv yes. Adjourned at 10:230am.

Respectfully submitted, Vivian Mason

SELECT BOARD MEETING AGENDA / December 2, 2020 at 7pm      

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 10am on 11/29/2020  

Public may attend meeting by zoom or phone.

REVISED -- Zoom Meeting using this link:

Topic: Select Board Meeting 
Time: Dec 2, 2020 07:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/86736115902?pwd=cFQvY0xTbjFpc1NwNm91NlNodFB4QT09

Meeting ID: 867 3611 5902
Passcode: 5501235

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – November 18, 2020

Communications and Reports from Department Heads, Board and Chairs
  Town Administrator – updates

 

New Business

Josh Silver – Sunlight Farms seeking approval to develop a marijuana cultivation facility at 172 Peru Road

 

Alcohol Renewals: Phat Al’s (Ozzie’s); BasRidge Country Club, South Street Wine & Liquor, and Hinsdale Trading Company

 

Appoint Jediadah Henry as full-time Police Officer

 

Read Letter from Pamela Tatge of Jacob’s Pillow

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

 

Open Meeting Adjournment to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel.

Motion: Move to go into executive session to conduct a strategy session in preparation for negotiations with nonunion personnel and to not reconvene in open session. Roll call vote needed to discuss Town Administrator’s contract continuation from November 18, 2020.

SELECT BOARD MEETING MINUTES / December 2, 2020 at 7pm      

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 7:30pm on 12/27/2020  

 

Present: Select Board, Town Administrator, Administrative Assistant, Dave Stuart, Elizabeth Zipp and Jedadiah Henry

7:00 PM, Vivian opened meeting, announced the meeting was being recorded, asked everyone to turn off their phones; the Pledge of Allegiance was recited.

 

Ray made a motion to approve the previous meeting minutes from November 18, 2020, both regular meeting and executive session, Dick seconded, all in favor said Aye.

Dave Stuart was present from the CRBSD. He said since the Covid level of neighboring town of Pittsfield is “Yellow” – all learning must be remote until further notice.

 

Ray made a motion to appoint Jedadiah Henry as full-time Police Officer, Dick seconded, all in favor. Viv welcomed him to the department, apologizing for not being able to give congratulatory handshakes.

 

Town Administrator updates: After summer drought, we received some large rainfall refilling Plunkett Lake. TA received a lot of calls from concerned residents. So Town decided to rent an industrial-size pump to drawdown the lake. The costs for one week was approximately $5,000 with fuel and overtime. The parts to repair the vandalized gate valve should be in sometime next week after a lengthy delay. Caleb, our conservation agent, is willing to work to extend our Order of Conditions to satisfy MASS DEP requirements.

 

Linda Cernik, Northern Berk. Solid Waste District rep, performed an annual inspection to our Transfer Station. Barry passed with flying colors for the second year in a row.

 

The Treasurer/Collector has been working with UNI-PAY to collect transfer permits, bag tags, dog licenses and other nominal fees online. This should be available the beginning of February 2021.

 

Lynne and Bob are working with Canon to work out the kinks in our scanning software. Cathy Turner has been helping scan documents for weeks. She has been a great help. Next step is to relabel them in order to sort them in the software.

 

New Business

Josh Silver spoke representing Sunlight Farms. He co-owns Silver Therapeutics in Orange and Williamstown, MA. His partnership is seeking approval to develop a marijuana cultivation facility at 172 Peru Road. At the site there is an enclosed warehouse with a transparent roof. There is also a solar facility on the premises. He expects to use the latest technology for odor mitigation. He wants to make it non-impactful to surrounding residents. On November 11, he requested a zoning determination from the Town’s Code Enforcement Officer. The next step is for the Town Administrator, and Select Board to work with our legal department to develop a Host Community Agreement to benefit both parties’ best interest. When a complete application is submitted, it will be referred to the Planning Board.

 

Dick made a motion to approve alcohol license renewal for BasRidge Country Club; Ray seconded, all in favor. Dick made a motion to approve alcohol license renewal for Phat Al’s (Ozzie’s); Ray seconded, all in favor. Dick made a motion to approve alcohol license renewal for Hinsdale Trading Company; Ray seconded, all in favor. Dick made a motion to approve alcohol license renewal for South Street Wine & Liquor; Ray seconded, all said Aye.

 

Viv read thank-you letter to Ralph Cormier and Hinsdale’s Fire Department from Pamela Tatge of Jacob’s Pillow. She thanked them for their help in saving other structures by their quick response time.

 

Public Comments – Scott Rodman said he and others are very pleased to attend the meeting through Zoom (during Covid). He is happy the town purchased the Zoom license and OWL so others could see and hear what was happening remotely. Ashmere Landing, Ashmere Heights, Allegrone, Keith Harrison and others took up a collection for $1,000 to donate to the Town to help defray the costs of the equipment. Viv thanked them profusely.

 

Next meeting, Wednesday, December 16 at 7 p.m.

 

At 7:40 p.m. Ray made a motion to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel and not reconvene into regular session. Dick seconded, Ray said Aye, Dick said Aye, Viv said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD EXECUTIVE MEETING MINUTES / December 2, 2020 at 7:40pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 3pm on 1/14/2021 released 1/13/2021

Present: Select Board

 

The Executive Session opened at 7:40pm.

The purpose of the meeting was to discuss Bob Graves’ contract. The Select Board discussed the recommendations made by legal counsel concerning the proposed contract. Several changes and adjustments were discussed. Viv will incorporate both SB and legal changes to existing proposal and will send to both Dick and Ray to be sure all changes are made. Then contract will be sent to Bob and another negotiation meeting will be held after Select Board meeting on Wednesday, December 2, 2020.

Motion to adjourn by Ray, seconded by Dick. Roll call vote: Ray, yes; Dick, yes; Viv yes. Adjourned at 8:20pm.

Respectfully submitted, Vivian Mason

SELECT BOARD MEETING AGENDA / November 18, 2020 at 7pm   amended 11/16    

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 8:35am on 11/14/2020  amended at 4:10pm on 11/16/2020

Public may attend meeting by zoom or phone: 

Zoom Meeting using this link:

https://us02web.zoom.us/meeting/register/tZErdO2srj4pGte8GyHyHGj9B4dFJO0Q2OpB

 

or one of these telephone numbers:

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – November 4, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates

 

New Business

Discussion and vote on adding full-time police officer

 

Discussion and vote on waiving alcohol license fees for 2021 with a provision to revisit the matter in July 2021 and possibly reinstate fees on pro-rated basis. Licenses would still need to be renewed, per state regulation.

 

Discussion and vote on business certificate for Warren Dews

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

 

Meeting Adjournment to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel.

 

Motion: Move to go into executive session to conduct a strategy session in preparation for negotiations with nonunion personnel and to not reconvene in open session. Roll call vote needed.

SELECT BOARD MEETING MINUTES / November 18, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 1:20pm on 12/3/2020

Public could attend meeting in person, by teleconferencing or by Zoom conferencing

Present: Select Board, Town Administrator, Administrative Assistant

On Call/Zoom:  Chief Rathbun, Shaun Galliher, Warren Dews, and Keith Harrison

 

7:00 PM, Vivian opened meeting, announced the meeting was being recorded, asked everyone to turn off their phones; the Pledge of Allegiance was recited.

Warren Dews asked for a business certificate. A Hinsdale resident, he wants to sell Personal Protective Equipment (PPE) to hospitals, schools, nursing homes and churches. His supplies are stored at his house, but there would be no customer traffic at his home. Ray made a motion to grant a business license, Dick seconded, all said Aye. Bob noted that he will have to come in to appear in person before the Town Clerk to sign the business certificate.

Ray made a motion to approve November 4 meeting minutes as presented, Dick seconded, all said Aye.

Town Administrator updates: Treasurer/Collector stated that the Real Estate payments were 91.7% collected; and the Property Tax payments were 86% collected. The delinquent payers will be notified of their obligation.

•Plunkett Lake drawdown has begun with Plan 3, renting of a diesel pump. The siphon Plan 2 stopped because both ends of the hose had to be submerged in water. Plan 1 will be back on track once the parts arrive to repair the vandalized gate valve, around the end of the month. •Board of Health confirmed the algae bloom has been tested in two locations at Plunkett Lake, and is now well under control.

•The Town Hall has been closed to the public, starting this past Monday, November 16, due to recent rise in COVID cases around Berkshire County. The need for Transfer Station bag tags has been lifted until we can add the UNIBANK purchase option to pay for them online.

•DPW removed the American Flags and have stored them for the winter months.

•Old Dalton Road is having street signs reinstalled this week and remaining problems resolved.

 

Discussion about adding a full-time officer to police force. Finance Committee reviewed and endorsed Chief Rathbun’s request for an additional full-time academy-trained officer. Ray made a motion to post a full-time police officer position that would begin December 1. Dick seconded the motion, all said Aye.

 

Ray made a motion for a one-time COVID-related, waiver of fees for alcohol licenses. This will be revisited in July to see if prorated payments should be applied for the remainder of 2020. Dick seconded, all said Aye. Licenses will still need to be renewed at the next Select Board meeting, per state regulation.

 

Paige Torrey asked if she could answer letters to Santa Claus from the children. A drop box will be setup by the bookstand for the letters, so hopefully residents will take advantage of books being offered. Ray made a motion to allow Santa letters to be dropped off at Town Hall, Dick seconded, all said Aye.

 

Ray made a motion to go into Executive Session for Exemption 2: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel and not reconvene into regular session. Dick seconded, Ray said Aye, Dick said Aye, Viv said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD EXECUTIVE MEETING MINUTES / November 18, 2020 at 7:40pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 3pm on 1/14/2021 released 1/13/2021

 

Present: Select Board, Town Administrator, Administrative Assistant

The Executive Session opened at 7:40pm. The meeting was being recorded by Select Board; no one else was recording.

The purpose of the meeting was to discuss Bob Graves’ performance review and next contract.

Dick read his comments and recommendations, Ray read his comments, and Vivian read her comments about past performance. The contract was discussed and decision was made to have it reviewed by legal counsel.

No votes were taken, and further discussion was postponed until next Executive Session meeting, after Select Board meeting on Wednesday, December 2, 2020.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MEETING AGENDA / November 4, 2020 at 7pm     

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

Posted at 1:35pm on 10/31/2020

Public may attend meeting in person or

Join Zoom Meeting  https://us02web.zoom.us/j/86736115902?pwd=cFQvY0xTbjFpc1NwNm91NlNodFB4QT09

Meeting ID: 867 3611 5902

Passcode: 5501235

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – September 17 and October 14, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates                 

 

New Business

Doug Leab’s property signing

 

Discussion on Lake Management Committee motion to hire a dam engineer

LMC is requesting the Select Board consider hiring an independent engineer to determine the actual amount of water being discharged from the toe drains at Plunkett Reservoir dam.

 

Brian Vincent –proposed marijuana cultivation at Bullards Crossing Road

 

Correct Cemetery foundation price to $450

 

Announce Winter Parking Rules now in effect

Announce amended Select Board meeting dates through the end of the year (November 18, December 2, December 16

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MEETING MINUTES / November 4, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 2pm on 11/19/2020

Public could attend meeting in person, by teleconferencing or by Zoom conferencing

 

Present: Select Board, Town Administrator, Administrative Assistant, Doug Leab, Rich Peters, Brian Vincent, Michael Goodenough, and Andrew Wilkinson

7:00 PM, Vivian opened meeting, announced the meeting was being recorded, asked everyone to turn off their phones; the Pledge of Allegiance was recited.

Ray made a motion to approve September 17 and October 14 meeting minutes as presented, Dick seconded, all said Aye.

 

Rich Peters said CBRSD is currently operating in Hybrid model. Safety & Wellness Committee trying to work on getting kids back in school full time. Right now there is not enough room in the high school currently to keep the students six feet apart. Dave Stuart has been appointed to the school committee. Alternating schedule as needed, one of them plans to attend our Select Board meetings. New school building is moving along, working on the interior now.

Town Administrator – Plunkett Lake drawdown has been delayed because the parts are not available to ship. Lake is now completely full after the drought this year. We received the insurance check to cover the damage to the gate house. Extra town funds will improve the glides. Old Dalton Road– blacktopping will be completed this week. The lines can be painted next week. Funding from the state has come through to pay the invoice due to the contractor. Governor Baker’s new guidelines, which begin Friday at 10 p.m., no one should be out from 10 p.m. to 5 a.m. Only essential business is recommended. Limit of ten people will be allowed in gather for future meetings. Bob submitted Green Communities grant data and it was accepted. 

New Business

Vivian, Dick and Doug Leab signed documents from our legal team to accept the donation of approximately 1.4 acres of land adjacent to the Transfer Station. Doug Leab’s gift to the Town has involved surveying the site, straightening, and demarking boundary lines that had been hand-drawn on old property maps. Ray Bolduc abstained so he could witness and notarized the documents. Bob will forward originals to lawyers.

 

Lake Management Committee (LMC) is requesting funds to hire an independent engineer to determine the actual amount of water being discharged from the toe drains at Plunkett Reservoir dam. The Select Board voted to table this discussion until the spring when budgets are determined. The additional funds would have to be approved at Annual Town meeting. At this time, the Select Board is aware that the dam was inspected by two engineers this year: Massachusetts Dam Safety inspector, Morris Root and Foresight Engineers. LMC is also seeking approval to start a Town Newsletter. There was no objections from the board, but since the LMC is an agency of the Town, they must adhere to all state laws regarding publications.

 

Brian Vincent spoke to the Board about applying to the State for Tier 11 proposed marijuana cultivation at Bullards Crossing Road, at David Duquette property. His next plan would be to seek legal advice and obtain a host agreement with the Town of Hinsdale.

 

Ray made a motion to correct Cemetery foundation price to $450; Dick seconded, all said Aye.

 

Winter Parking Rules now in effect, and Mailbox replacement policies posted again on website. Delivery of sand to the elderly will resume if they call and request it.

Vivian wanted to have noted that the next Select Board meetings will be November 18 and December 2 and 16.

Ray made a motion to adjourn at 8:20 pm; Dick seconded, all said Aye.

 

Respectfully submitted, Lynne Baumgartner

NO SELECT BOARD MEETING / October 28  Next Meeting: November 4 at 7pm

SELECT BOARD MEETING AGENDA / October 14, 2020 at 7pm   amended  

Community Meeting Room - Hinsdale Town Hall

39 South St, Hinsdale MA

Public may attend meeting in person or by phone:  413-449-5095; code 706954

or Join Zoom Meeting  https://us02web.zoom.us/j/86736115902?pwd=cFQvY0xTbjFpc1NwNm91NlNodFB4QT09

Meeting ID: 867 3611 5902; Passcode: 5501235

​​posted at 12:20pm on 10/8/2020   amended 3:15pm on 10/13/2020

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – September 23, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates                  

New Business

Town Clerk has asked to appoint Casey Moore, Stephen Lanphear, Candance Galeucia, Bruce Alexander, and Samantha Zeitler as Election workers

Full-time Police officer discussion

Sarah Stroud - online photography business certificate

Charity Stroud – online piano lessons business certificate 

Halloween festivities

Any new business not reasonably anticipated before posting agenda

Round table discussion

Public comments

Adjourn

SELECT BOARD MEETING MINUTES / October 14, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 9:05am on 11/05/2020

Public could attend meeting in person or by Zoom conferencing

Present: Select Board, Town Administrator, Administrative Assistant

7:00 PM, Vivian opened meeting, announced the meeting was being recorded, asked everyone to turn off their phones; the Pledge of Allegiance was recited.

Ray made a motion to approve September 23 meeting minutes as presented, Dick seconded, all said Aye.

Rich Peters texted Vivian regarding the CBRSD. He was unavailable to attend tonight’s meeting. Christine Galeucia resigned from school committee. Dave Stuart applied. The first two weeks of school with hybrid model has had no health/welfare issues so far.

Police Chief wanted to be on record, stating with the current political unrest, she would like more collaboration between the departments at Town Hall, specifically the Town Clerk. She feels the Town Election, November 3, should be held at the Fire Station which provides more room for COVID social distancing, parking, and safety of the residents.

Shaun Galliher stated the Governor released State Budget, adjusted the Cherry Sheet so that Hinsdale receives $3,000 less, but the school budget increased.

Town Administrator updates 1) Dams were inspected Tuesday, October 13; noting there needs to be improvement around the spillways including lip replacement to avoid leakage. Town is hoping to secure grant to pay some of the anticipated cost to fix. 2) Insurance claim has been approved to cover the cost of the mechanism to repair vandalized Plunkett Lake gate valve, less the deductible and shipping costs. 3) Working on a Covid budget for the remainder of this year. 4) Old Dalton Road should be completed next week, weather permitting 5) Encouraging Early Voting to avoid crowds on Election Day, November 3 (dates & times posted on town website).

New Business

Ray made a motion to appoint Casey Moore, Stephen Lanphear, Candance Galeucia, Bruce Alexander, and Samantha Zeitler as election workers; Dick seconded, all said Aye. No one was present to be sworn in with Town Clerk.

Sarah Stroud applied for a business certificate, wants to sell nature prints online. Ray made a motion to approve online photography business certificate, Dick seconded, all said Aye. Charity Stroud applied for a business certificate, wants to teach piano lessons online (with a video call). Ray made a motion to approve business certificate, Dick seconded, all said Aye.

Chief Rathbun asked the Select Board and Finance to consider making a part-time officer into a full-time Police officer as of December 1; costing the town an extra $3,000-$5,000 per FY2021. This move would offer more stability for the department, more recognition of full-time officers within the community; more time for training. The person being considered has been trained at the academy, and is also an EMT.

Halloween festivities will be on Saturday, October 31 from 4-6 p.m. as Trick or Trunk Festivities with activities featured around the town. Children with adults will go to Kittredge School parking lot, Pavilion, Fire Department, First Congregational Church, Kiddie Park, Library, and back around to Town Hall parking lot. Ray made a motion to approve this function, Dick seconded, all said Aye.

Vivian wanted to note that the Select Board meetings in November and December will be the first and third Wednesdays of the month, instead of second and fourth due to upcoming holidays. Early voting on October 28 may cancel or reschedule the next meeting.

Ray made a motion to adjourn at 7:25 pm; Dick seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MEETING AGENDA / September 23, 2020 at 7pm     

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

Public may attend meeting in person or by phone:  Teleconference: 413-449-5095; code 706954 

or by Zoom meeting. Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZErdO2srj4pGte8GyHyHGj9B4dFJO0Q2OpB

After registering, you will receive a confirmation email containing information about joining the meeting.

posted at 1:40pm on 9/18 /2020  Zoom info posted at 2:09pm on 9/22/2020

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – September 9, 2020; Dangerous Dog Hearing on September 9, 2020; and Tax Class Hearing – September 17, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates                  

New Business

Continue Tax Classification Hearing from September 17 – vote on Tax Rate for FY2021

Appoint new library Board of Trustees: Christine Basiliere, Robert Sauve, and Pastor Jennifer Kimball

Appoint Michael Knappe as new full-time Highway Department Laborer

Eversource Pole petition 6B920955rev New Windsor Road was reviewed at September 9 meeting, pending notifications of what trees need to be cut while adding these two additional poles no action was taken

Eversource Pole modified petition 6B920492STATE (previously dated 6/06/19 and approved by Select Board on 8/14/19) on Middlefield Road.

Discuss and vote on an increase in price to install a foundation in the Maple Street cemetery

Any new business not reasonably anticipated before posting agenda

Round table discussion

Public comments

Meeting adjournment

SELECT BOARD MEETING MINUTES / September 23, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 10/15/2020 at 9:55am   

Public attended meeting in person or by phone

 

Present: Select Board, Town Administrator, Administrative Assistant. Regional Resource Group: Harald Scheid, Michael Thiemann; Eversource: Anthony Gentile & Nicholas Langone attended meeting by Zoom.

 

7:00 PM, Vivian opened the meeting, asked if everyone could turn off their phones, noted that the meeting was being recorded, all stood and recited the Pledge of Allegiance.

Ray made a motion to approve September 9 meeting minutes as presented, Dick seconded, all said Aye. Ray made a motion to approve the Dangerous Dog Hearing minutes on September 9, 2020; Dick seconded, all said Aye. Ray made a motion to approve September 17, 2020 Tax Class Hearing minutes; Dick seconded, all said Aye. 

Town Administrator updates: a) Property Tax bills will go out on October 13, will be due in November. b) Governor Baker released a new Workplace Safety Standards for indoor and outdoor events to address COVID-19. This standard remains the same as previously issued on August 11, 2020; the number of individuals that can attend events has not increased. For example, this room can have 18 people, which is 25% capacity. Any new Covid-19 related news is posted on the Mass.gov/COVID website. c) Plunkett Lake gate valve mechanism repair estimated cost is $13K with the cost of labor included. We are looking into filing an insurance claim. d) State Dam Inspector Morris Root, along with Bud and Ray, will start the dam inspections on October 13. e) Old Dalton Road was paved with first coat. The telephone pole installation is the hold up. Warner Brothers will be back after October 1 to complete the project by Columbus Day.

In continuing the Tax Classification hearing, Vivian asked for a motion for each of the following: Ray made a motion for No Small Commercial Exemption, Dick seconded the motion, all said Aye. Ray made a motion for No Open Space Discount, Dick seconded the motion, all said Aye. Ray made a motion for No Residential Exemption, Dick seconded the motion, all said Aye. Ray made a motion for a Single Tax Rate for all classes of property, Dick seconded the motion, all said Aye.

Harald Scheid of Regional Resource Group prepared the LA5 form for the Select Board members to sign off, and it will be attached to electronic form and sent into Dept. of Revenue (DOR) for review & acceptance. Assessor Chair Neil Barrocas asked if we could now publish the new tax rate. Harald suggested not until it is finalized by DOR. Ray made a motion to approve the LA5, tax rate submitted on the form, Dick seconded, all said Aye.

Ray made a motion to appoint new library Board of Trustees: Christine Basiliere, Bob Sauve, and Jennifer Kimball; Dick seconded, all said Aye. Christine and Bob were present to be sworn in by the Town Clerk.

Ray made a motion to appoint Michael Knappe as full-time Highway Department Laborer, Dick seconded, all said Aye.

Eversource Pole petition 6B920955rev New Windsor Road was reviewed at September 9 meeting, pending notifications of what trees need to be cut while adding these two additional poles, no action was taken. Mary Rice is the property owner. Wagner Tech. planned on installing this substation between two poles within 100 feet. Mary has withdrawn her consent to put it anywhere on her property, maintaining that it is dangerous, containing high voltage. The Eversouce arborist understood Mary’s concern. She was upset that they cut down 19 trees on her property without her permission. Wagner Tech. is considering other options and will come up with a new plan for the next board meeting. Dick made a motion to continue the hearing until the next meeting on October 14, Ray seconded, all said Aye.

Eversource Pole modified petition 6B920492STATE (previously dated 6/06/19 and approved by Select Board on 8/14/19) on Middlefield Road. Nicholas Langone, field engineer spoke about this project and the need to straighten out the bend towards Smith Road. The petition entails moving four poles, which remain well off the road, some move 10’–60’ to the new location. Two abutters were present and reviewed the pictures of the poles, and which ones will be moved and by how many feet; there were no objections. Ray made a motion to approve the modified petition 6B920492STATE, Dick seconded, all said Aye.

A request was made to finish the pole relocations on Old Dalton Road in order to complete our paving job. Old Dalton Road, Hinsdale: 1) Install one new jointly owned pole (P#47/39) to be located approximately sixty feet northwest of existing jointly owned pole (P#42/32) and on

Maple Street, Hinsdale: 1) Relocate one existing jointly-owned pole (P#42/31) to be located approximately forty-seven feet east of the existing pole (P#42/31).

2) Relocate one existing jointly-owned pole (P#42/B30) to be located approximately twenty-five feet east of the existing pole (P#42/B30). Reason for relocation is for people to have visibility at that intersection at the completion of the Old Dalton Road construction. Nicholas was going to follow-up with Esther Balardini when this project will be completed.

We made inquiries on how much labor, time and materials go into building a cement foundation to hold up a headstone three feet long and one foot wide. Ray made a motion to increase the cost by $150, from $225 to $375 in the Maple Street Cemetery. Dick seconded, all said Aye.

Ray wanted to acknowledge Officer Tyler Miller, who is well-known by all the students and faculty at Kittredge School. He does Community Policing really well. Officer Miller acts very humble while being thanked by the Select Board and the Town, saying he is just doing his job.

Viv reminded everyone about the Flu Clinic, 9 am to noon at the Fire Station on Monday, October 5.

There have been ongoing talks and meetings, with the First Congregational Church for Halloween to dispense goodies to the kids. There certainly won’t be a normal trick or treat this year.

People have been asking about dilapidated properties and how to deal with the eye-sore. We are at an impasse. There is no grant money to tear down old houses, sheds, trailers, or any type of building. People have dilapidated properties to begin with because they have no money to fix them up. If we added a lien on the property taxes, we could obtain the money back when the property is sold. No decision was made.

Ray then motioned we adjourn the meeting at 7:45 pm, Dick seconded, all said, Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MEETING AGENDA / September 17, 2020 at 10am     

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA posted at 9:15am on 9/11 /2020

 

Town of Hinsdale

Tax Classification Hearing

In accordance with G.L. c.40, s56, the Select Board will conduct a public hearing on the question of adoption of percentages of the total tax levy to be borne by each class or real property (residential, open space, commercial, industrial, and personal property) for fiscal year 2021.  The hearing will be held on Thursday, September 17th at 10:00am at the Hinsdale Town Hall located at 39 South Street, Hinsdale, Massachusetts.  All interested parties are invited to attend and will be heard.  The Public may attend meeting in person or by phone.  To attend via zoom or telephone, click here.

 

Agenda

Open Meeting

  • Hear from Board of Assessors, Regional Resource Group to review material

  • Vote on Tax Classification Rate for Fiscal Year 2021

Meeting Adjournment

SELECT BOARD TAX CLASSIFICATION MEETING MINUTES / September 17, 2020 at 10am   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 9/24/2020 at 9:15am     

 

Public could attend meeting in person or by phone 413-499-5095; code 706954

 

Present: Select Board, Bob Graves, Boris Basora, Lynne Baumgartner

Via Zoom: Diane Sturtevant; Regional Resource Group: Harald Scheid, Michael Thiemann Absent: Neil Barrocas

 

Harald thanked the Board of Assessors (Neil Barrocas and Dick Scialabba) for their efforts to sign the Department of Revenue (DOR) documents on the State’s Gateway. He then said he learned this morning that DOR had sent Hinsdale’s Assessors an email last March, indicating 55 to 60 errors were found in the town’s evaluation data that needed to be researched and corrected. The matter has yet to be rectified. This means that we cannot approve a tax rate until this issue is addressed to DOR’s satisfaction.

Harald now has a copy of the email and spreadsheet with the errors and said that RRG’s Michael (Thiemann) and Jeff (Reynolds) would work to resolve the errors, then Harald will again seek DOR’s approval. Harald anticipates that the Board can set the tax rate next Wednesday (September 23, 7:00 pm) at the regularly scheduled Select Board Meeting. Today, we will open the meeting, discuss the handout, and then postpone the meeting until Wednesday night. Everyone understood.

Select Board Chair Vivian Mason officially opened the meeting (10:23 am), and turned things over to Harald, who walked us through his handout (attached). Harald explained Michael and his colleagues’ efforts, who have worked tirelessly to get Hinsdale to this point in such a short period. Next, he said that RRG has more work to do throughout the year, specifically updating the town’s database. This will involve verifying and updating data, addressing inconsistencies, and continually honing the data until they are confident the database accurately reflects the situation on the ground. 

Harald then walked us through the tax-rate options, including a single or dual tax rate and a few other possibilities that are no realistic for Hinsdale. He stated that RRG recommends a single tax rate for the town and that we need to be sure we raise enough money to cover the budget set in June. The document indicates this year’s tax levy to be 10.6% over last year’s, resulting in an estimated average increase of 9.1%, or $14.33 per thousand in FY21 versus $13.21 in FY20.  This is an increase of $1.12 per thousand of valuation. (The new Wahconah building accounts for $1.00 of this increase.)

Again, Harald stated that no vote could be made until the Department of Revenue’s approval of the L4. Given there were no other questions, Ray motioned that we continue this tax classification hearing on Wednesday, September 23, 2020, at 7 pm SB meeting, Dick seconded, all said Aye.

Ray then motioned we adjourn the meeting at 10:50 am, Dick seconded, all said, Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MEETING AGENDA / September 9, 2020 at 7:45pm     

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

Public may attend meeting in person or by phone:  Teleconference: 413-449-5095; code 706954 

posted at 5:40pm on 9/03 /2020

 

Open Meeting

Dangerous Dog Hearing

Adjourn Meeting

 

SELECT BOARD MEETING MINUTES / September 9, 2020 at 7:45pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 9/24/2020 at 9:15am   

Public attended meeting in person or by phone:  413-449-5095; code 706954

Present: Select Board, Town Administrator, Administrative Assistant, Officer Miller, Officer/ACO Zipp, BOH Officer Fred Sears, Kayla Morey, Sarah Squires

7:45 PM, Vivian opened meeting. She swore in Sarah Squires, the dog owner; Kayla Morey, the victim whom the dog bit; Officer Tyler Miller, and Animal Control Officer Elizabeth Zipp.

Animal Control Officer Elizabeth Zipp stated the situation: in an initial incident, the dog “Gunner” was unrestrained and bit a female who was walking by with a male friend on May 25, 2020. He bit the female in the backside and the dog was put in a ten-day quarantine. Pictures were provided of this attack. The dog owner provided proof of rabies vaccination but was unregistered at Town Hall. The owner then licensed the dog on May 31. The second incident occurred on August 30, 2020. The dog, while on a cable restraint tied to a tree, lunged at a tenant on property, and bit Kayla Morey on the backside. While pushing the dog away, he bit her left ring finger, causing severe injury and she had to go to the Emergency Room. Her 9-year old son was with her, and was traumatized by the attack.

ACO Zipp contacted the Washington and Dalton animal control officers for their advice, along with the town veterinarian. ACO Zipp is requesting that the dog Gunner who resides at 645 Washington Road and is owned by Sarah Squires be held to the following terms, according Massachusetts General Law Chapter 140, Section 157:

  1. The dog be humanely restrained, provided, however, that no order shall provide that a dog deemed dangerous be chained, tethered or otherwise tied to an inanimate object including, but not limited to, a tree, post or building.

  2. The dog be confined to the premises of the keeper of the dog, provided, however, that the confined shall mean securely confined indoors or confined outdoors in a securely enclosed and locked pen or dog run area upon the premises of the owner or keeper, provided further, that such pen or dog run shall have secure roof and, if such enclosure has no floor secured to the sides thereof, the sides shall be embedded into the ground for not less than 2 feet and provided further, that within the confined of such pen or dog run, a house or proper shelter from the elements shall be provided to protect the dog.

  3. That when removed from the premises of the owner or the premises of the person keeping the dog, the dog shall be securely and humanely muzzled and restrained with a chain or other tethering device having a minimum tensile strength of 300 pounds and not exceeding 3 feet in length.

   v. That the owner or keeper of the dog provide to the licensing authority or animal control officer information by which the dog may be                identified, throughout its lifetime including, but not limited to, photographs, videos, veterinary examination, tattooing or microchip                    implantations or a combination of any such methods of identification.

Ray made a motion to have the dog owner abide by all the above-mentioned stipulations recommended by the Animal Control Officer. Dick seconded, all in favor, Aye. Officer Zipp mentioned if these guidelines aren’t enforced, serious criminal charges would be pursued and monetary penalties would be applied for violating these laws. If the police get another call saying the dog is tied to a tree or unrestained, the owner would not be following the stipulations. There cannot be a dangerous dog left in the community for another unprovoked attack; euthanasia would be the only solution.

Dick made a motion to adjourn this meeting at 8:20 p.m. Ray seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MEETING AGENDA / September 9, 2020 at 7pm     

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

Public may attend meeting in person or by phone:  Teleconference: 413-449-5095; code 706954 

posted at 5:40pm on 9/03 /2020     

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – August 12, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates                  

New Business

Dorothy DiMouro would like to appear before SB asking for a business license. She is interested in opening a furniture shop at the former Glenn’s

Eversource Pole petition 6B920955rev New Windsor Road presented by Esther Baldarini

Adjourn

SELECT BOARD MEETING MINUTES / September 9, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 9/24/2020 at 9:15am   

Public attended meeting in person or by phone:  413-449-5095; code 706954

 

Present: Select Board, Town Administrator, Administrative Assistant, CBRSD Representative Rich Peters

7:00 PM, Vivian opened meeting, asked if everyone could turn off their phones; the Pledge of Allegiance was recited.

Ray made a motion to approve August 12, 2020, meeting minutes as presented, Dick seconded, all those in favor said Aye.

Rich Peters spoke regarding the Fall School year. A vote was made to start the first two weeks of the school year as remote; it was reported in the newspaper incorrectly. There will be a hybrid opening on October 5, the Wellness Committee will re-evaluate every two weeks as to fully in-school or fully remote learning. CBRSD administrators did get a Memo of Understanding approval from the union.

Town Administrator updates 1) A base coat on Old Dalton Road was completed today. Warner Brothers will be offsite until after Columbus Day due to the intersection delays. They expect three more days of work for project to be complete. 2) Engineers performed an evaluation on Plunkett Lake’s gate valve. The parts were ordered to repair the turning mechanism, but the gate valve itself is fine. The toe drains exist in the dam and have existed for years. The Lake Management Committee would like to measure the flow of water based on the diameter of the pipe, pounds of pressure will tell you the gallons per minute. Foresight Engineering offered to train any volunteers in the Lake Management Committee how to monitor the lake level on a daily basis. 3) Today there was another interesting meeting with Canon regarding the scanning software; it may be ready to start in November. 4) The Assessors and Select Board will be voting on the tax classification rate for 2021on September 17 at ten o’clock.

New Business

Dorothy DiMouro asked the Select Board for a business license at 90 Main Road. She is interested in opening a furniture shop at the former Glenn’s, hoping to eventually sell prepared baked goods, flower arrangements, cut trees, specialty wines and beers. Ray made a motion to grant a business license, Dick seconded, all in favor said Aye.

Eversource Pole petition 6B920955rev New Windsor Road presented by Michael Goetchius and Karl Petchauer, from Wagner Technical Services, representing Eversource Energy were on the phone. The request was to install two new poles along with replacing two exiting pole on New Windsor Road. The purpose is to support a voltage regulator platform that is needed for a solar site in Peru. Mary Rice, a property owner, asked for more information about which trees would need to be cut for this installation. Ray made the motion to table this action until the September 23rd meeting. Dick seconded, all voted Aye.

Ray made a motion to adjourn at 7:25pm; Dick seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

NO SELECT BOARD MEETING August 26

Meeting is canceled since the Community Room is set up for state primary voting. Next scheduled meeting: September 9 

SELECT BOARD MEETING AGENDA / August 12, 2020 at 7pm     amended

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

Public may attend meeting in person or by phone:  Teleconference: 413-449-5095; code 706954 

posted 8/10 at 11:18am     amended 8/10 at 12:20pm

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – July 22, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates                  

   Sidewalk Committee - updates

New Business

Vote to accept $600 check from Tracey and Al Lussier to pay the increase in tax for the CSX property for FY21 and FY22

Appoint part-time Police Officers: Claude Jean Calixte and Jedadiah Henry

Appoint Dion Douglas as Alternate to the Zoning Board

Appoint Dick Scialabba as temporary assessor

Discuss and possible vote on vocational education student tuition

Round Table Discussion

Adjourn

 

Note that there cannot be a Select Board meeting downstairs on Wednesday, August 26, because of state-mandated primary voting to be held in the Community Meeting Room. The Select Board will meet upstairs or cancel the meeting, depending on agenda items to be addressed. Please check the website for information closer to August 26.

SELECT BOARD MEETING MINUTES / August 12, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

posted 9/06/2020 at 9:15am     

Public attended meeting in person & by phone:  413-449-5095; code 706954

Present: Select Board, Town Administrator, Administrative Assistant, Sidewalk Committee Chairperson, CBRSD Representative, Finance Committee Chairman

 

7:00 PM, Vivian opened meeting, noted that the meeting was being recorded, asked everyone to turn off their phones, the Pledge of Allegiance was recited.

•Police Chief introduced two new part-time Police Officer candidates: Claude Jean Calixte and Jedadiah Henry. Ray made a motion to appoint Jedadiah Henry from Worthington. Dick seconded, all said Aye. Dick made a motion to appoint Claude Jean Calixte from Blandford as part-time police officer, Ray seconded, all said Aye. They were immediately sworn in.

Ray made a motion to approve July 22, 2020 meeting minutes as presented, Dick seconded, all said Aye.

•Town Administrator Bob Graves gave updates – he has been working with Lake Management Committee as they have been reorganizing. Their focus right now is on the health of Plunkett Lake. We have had a drought for the past nine weeks, resulting in low water levels. Monica Montferret has been looking for grants, or they will have to submit a larger budget request next year so that more testing can be done. Ipswich Pharmaceuticals has had its name changed and approved by the Cannabis Commission; it is now IPA. We did not hear back from their attorney as to how the specifics should read in the host agreement. Green Patriot is now its own entity, and need its host agreement revised. Schnopp Road Project contract has been signed. Surveying and engineering should start in September. DPW has a full-time opening which has been posted twice. We have not been successful in recruiting anyone. We will post again next week. 

Sidewalk Committee updates: Angela Stetson said her team created a map updating all town sidewalks. They looked at all proposed plans for sidewalk clearing: purchase $64K machine or purchase a new snow blower at $10K to have DPW run, or hire private contractor, or have individual homeowners responsible for clearing walk in front of their homes. Two options if the homeowner didn’t comply, a penalty would have to be enforced somehow or not. Decision was made to keep the sidewalk committee in place until the next articles are prepared for the Annual Town Meeting warrant in the spring to let the town residents decide how to move forward.

•Rich Peters said school opening plans need to be submitted to the state. It is a controversial subject whether to have in-person classes or remote. In either case, teachers will need to go to school. State came out with the COVID metrics. If your region is below the metrics, you need to open schools. If you don’t open, you have to have a good reason why. Hybrid option – you don’t have to send your child if you have a compromised person at home. There will have to be a commitment to use bus transportation, half the school goes one day, the other half goes the next. Buses will have social distancing set up as well as inside the school. Challenge for the parents is finding daycare for when the kids are home half the time.  Whatever plan you start with, they have to be prepared to change when necessary to shift the plan.

•Ray made a motion to accept $600 check from Tracey and Al Lussier to pay the increase in rent for the CSX property for FY21 and FY22; which has increased $300 per year. Dick seconded, all in favor said Aye.

•At the Conservation meeting, Tuesday, August 11, two members resigned. Last month, the Conservation Commission interviewed Ray Huntoon. Because of the two resignations, Caleb asked if Select Board could appoint Ray in this emergency situation to have a forum. Ray B. made a motion to appoint Ray H., Rich seconded, all said Aye. Board thanked Ray H. for volunteering and stepping up. He was immediately sworn in.

•Ray made a motion to appoint Dion Douglas as Alternate to the Zoning Board as requested by email, Dick seconded, all said Aye.

Regional Resource Group, our new assessing service, said we needed to appoint another assessor to sign the tax commitments. Dick Scialabba has offered to serve as temporary assessor. Ray made a motion to appoint Dick, Vivian seconded, both said Aye. Dick abstained from the vote.

•We received a letter from Jim Manning, representing the Library Board of Trustees asking to appoint Michael Galliher as library assistant. Ray made a motion to appoint Michael, Dick second, all said Aye.

•The governor has sent Hinsdale Select Board a warrant to sign for the primary election on September 1. The Town Clerk has to post in three public places, and two copies to be posted at Town Hall. The Select Board signed the five copies and gave them to the Asst. Town Clerk for posting.

•We received an email last week asking Hinsdale Select Board approval for a 9th grade student to go to Smith Vocational to study plumbing. The policy says the application must be submitted by March 15 and approved by the district by April 1. Viv talked to CBRSD’s Michelle White and Greg Boino and discussed when the student came to Nessacus (February; school closed on March 13). She hates to penalize the child, since there are mitigating circumstances. Finance Committee said no because the cost of tuition has not been budgeted. Ray made a motion to deny, Dick seconded. Dick amended the motion to have a letter sent to CBRSD explaining that should there be an opening in vocational education, that this applicant would get the opportunity then. Ray seconded the amendment, all said Aye. More discussion: CBRSD needed to adhere to the set deadline instead of sending it out to the town or even sending the application to Smith for approval. Hinsdale never should have been put in this position to contemplate this decision at this late date in the year. Budget has already been set in May. Rich Peters stated the CBRSD administration has their hands full dealing with the COVID problem of how to teach during a pandemic. Vote on the motion: All said Aye, reluctantly.

•Cindy Grippaldi has received a $1,500 pollinator grant to plant flowers at the library. She is looking for other places in town to plant gardens to attract bees, butterflies, and other pollinators.

•MacKenzie Greer from Berkshire Natural Resources has receive a grant to improve the Old Mill Trail. She requested support from the Select Board and was awarded the grant.

•Viv explained since there will be primary voting on Wednesday, August 26, there will not be a Select Board meeting here in the downstairs Community Room of Town Hall. So either it will be scheduled the day before or after, or not at all depending on the agenda items to be discussed.

Ray made a motion to adjourn at 7:58pm; Dick seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MEETING AGENDA / July 22, 2020 at 7pm

Wednesday, July 8, 2020 at 7:00 pm

Community Room, Town Hall, 39 South St, Hinsdale MA

Public may attend meeting in person or by phone:  Teleconference: 413-449-5095; code 706954 

posted 7/20 at 10:15am 

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review/Approve Previous Meeting Minutes – July 8, 2020

Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates

New Business –

Home Club – Anna Miller would like to turn in her ALL ALCOHOL License, Vote to accept this surrender

The Boards of Ashmere Heights Association; Ashmere Heights Offshore Trust, Ashmere Landings and Skyview Grove Association are presenting a request for a moratorium on the acceptance of applications or negotiations of any new Host Agreement.

Appointments

ACCOUNTANT - Charles Browne

ADMINISTRATIVE ASSISTANT & ACCOUNTING ASSISTANT - Lynne Baumgartner

ADA COORDINATOR & BUILDING INSPECTOR - Paul Greene

ANIMAL CONTROL OFFICER - Elizabeth Zipp

BEAUTIFICATION COMMITTEE - Kelly Baldasero, Theresa Becker & Linda Yarmey

BERKSHIRE METROPOLITAN PLANNING ORGANIZATION - Vivian Mason

BERKSHIRE REGIONAL PLANNING COMMISSION DELEGATE - Alternate James Sullivan

BERKSHIRE REGIONAL TRANSIT AUTHORITY REPRESENTATIVE (TIPS) - James Sullivan

BOARD OF HEALTH - Fred Sears - Health Agent, Ken Boudreau

EARTH REMOVAL INSPECTOR - Ken Boudreau

BOARD OF REGISTRARS- Dawn Frissell, Erin Frissell-Filiault, Asst. Registrar, Michael Galliher, Asst. Registrar, Holly Adams & Mary Lou Galliher

CEMETERY COMMITTEE - Cindy Conry

CONSERVATION COMMISSION  - Albert (Rick) Koch, Duane Bruce, Joseph Horton, Kristy Cederholm, Cindy Conry, Rich Litchfield, Caleb Mitchell, Agent

COUNCIL ON AGING – Judy Casey, Jill Cole, Alice Gmyrek, Elva Hughes, Barbara Lufkin, Carol Pullo, Sheryl Robins, Cathy Spinney, Janet Verge, Marion & Ward Tinney

CROSSING GUARD - Carole Forward

DALTON COMMUNICATIONS LIAISON - Richard Scialabba

HINSDALE/PERU CULTURAL COUNCIL - Diane Eulain, Chair; Kathy Borden, Tom Butler, Kristen Parker, & Rima Sala

EMERGENCY MANAGEMENT AGENCY - Raymond Bolduc, Shaun Galliher, Public Affairs Officer; Judy Miner, Richard Scialabba & Dave Foley, Races

ELECTION WORKERS - Holly Adams, Diane Ciaburri, Michael Ciaburri, Cynthia DiPierro, Dion Douglas, Terry Douglas, Erin Frissell-Filiault, Barbara Lufkin, Mary Lou Galliher, Michael Galliher, Lois Murray, Russell Parks, Christine Pike, Judith Quail, Paula Rhorer, Christine Richards, Sheryl Robins, Richard Scialabba, Linda Smith, Lorinda Smith, Cathy Spinney & Daniel Thornton     (sworn in as needed by Town Clerk)

FIRE DEPARTMENT CHIEF & FOREST WARDEN - Ralph Cormier

HISTORICAL COMMISSION - Mary Rice, Chair; Judy Casey, Phil Collins, Dick Eastland & Carole Forward          

LAKE MANAGEMENT COMMITTEE - Andy Hagadorn, Chair; Duane Bruce, Cynthia Grippaldi, Paul McMahon, Rick Koch & Greg Tremblay                   

LIBRARIAN - Thomas Butler

LIBRARY ASSISTANTS - Christine Doble, Terry Douglas, Michael Galliher, Susan Shelsey & Hailey Smith

Massachusetts Emergency Response Commission - Chief Susan Rathbun

PERSONNEL COMMITTEE - Shaun Galliher, Bill Pike, Jim Manning & Dick Scialabba

PLUNKETT LAKE BEACH COMMITTEE - Dave Stuart, Chair; Marlene DeAngelus, Joseph Horton, Jim Ouimette, Paula Walczyk & Linda Yarmey

GAS & PLUMBING INSPECTOR – William Zeitler

NORTHERN BERKSHIRE SOLID WASTE MANAGEMENT REPRESENTATIVE; PLUNKETT LAKE GATEKEEPER & TRANSFER STATION ATTENDANT - Barry O’Keefe

TOWN COLLECTOR & TREASURER - Diane Sturtevant

ASSISTANT TREASURER & ASSISTANT TOWN COLLECTOR - Boris Basora

HIGHWAY SUPERINTENDENT & WATER/SEWER SUPERINTENDENT – Bud Hall

HIGHWAY CREW - Scott Forgey, Jim Fox & Bart Wappes

WASTEWATER MAINTENANCE – Scott Forgey

WATER TREATMENT FACILITY  - Bernie St. Martin, Primary Operator; Nate Murphy, Secondary Operator; Scott Forgey; Peter Sullivan

ELECTRICAL & WIRING INSPECTOR - Dana Spring

ZONING BOARD OF APPEALS - Bruce Alexander, Jeffrey Viner and Terry Douglas, Secretary; Alternate Daniel Thornton

 

Remind everyone who was appointed needs to be sworn in again and have their Ethics Certification on file (completed every two years) in the Town Clerk’s office.

Adjourn

SELECT BOARD MEETING MINUTES / July 22, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 9:30am on 9/06/2020

Public called into the meeting by phone:  413-449-5095; code 706954

7:00 PM, Vivian opened meeting, asked if everyone could turn off their Phones, the Pledge of Allegiance was recited.

Ray made a motion to approve July 8, 2020 meeting minutes as presented, Dick seconded, all said Aye.

School Committee Representative Rich Peters spoke regarding the fall school year. A decision has not been made to have a full opening, a partial hybrid opening or for all classes to be held virtually. The new school building is vertical and can be seen from the road. There will be a “Topping-out” ceremony held on August 6 at 11 am – limited invitations will go out due to COVID restrictions.

Bob Graves, TA, said he is working with the new Assessors group, RRG. We have given them remote access. Monday we will have the virtual contact up and running. We have signed engineering agreements for the Schnopp Road project; funding has been approved to start at the end of August. Dam Safety meeting was last Thursday; batter board system is fine and operating with a membrane, and we will modify it so it is door by door, and the swing doors will function as they are designed to mitigate the downstream flow to avoid a flood if there was ever a need to do so. The accountant closed the FY20 books. Old Dalton Road work is progressing, but has been delayed by utility work. Old Dalton Road is closed for three weeks, but residents have access from one end or the other.

New Business

Home Club – Anna Miller would like to turn in her ALL ALCOHOL License. Ray made a motion to accept the alcohol license, Dick seconded, all said Aye. All Massachusetts bars have been closed since March from COVID restrictions.

Scott Rodman presented a request for a moratorium on the acceptance of applications or negotiations of any new Host Agreement on behalf of the boards of Ashmere Heights Association, Ashmere Heights Offshore Trust, Ashmere Landings and Skyview Grove Association. Viv noted that we only received word from our legal counsel at 6:30 p.m. and there has not been time to review the opinions. The Attorney General would have to approve any moratorium. However the Select Board could recommend working with the Planning Board and Zoning Board to modify a bylaw first. This bylaw modification would have to be voted on by the town at a town meeting. This modification to Hinsdale’s town bylaw wouldn’t cause a delay to anyone new applying for a Host Agreement, which is a separate process. The Special Permit process has been delayed indefinitely from COVID restrictions. The town has 45 days to process all the information from when the State of Emergency is lifted. We have to ask the attorneys’ advice regarding the bylaw review/revision process. The marijuana growth site at 246 Peru Road is on hold.

Vivian read the names aloud for the list of Appointed Positions as follows: Ray made a motion to reappoint, Dick seconded the entire category, all voted Aye. The only exception was in the Conservation Committee listing: the motion made by Ray omitted Cindy Conry. It was seconded by Dick, Ray and Dick voted aye, Viv abstained from the vote.

(To read the list of appointees, click here.)

Dick made a motion to amend the Appointment List to include the Regional Resource Group, to add Harold Scheid, Jeff Reynolds and Michael Thiemann. They need to be appointed so that Dawn could add them to the Gateway’s Local Officials Directory, regulated by the State of Massachusetts.

Viv reminded everyone who was appointed needs to be sworn in again and have their Ethics Certification on file (completed every two years) in the Town Clerk’s office.

Ray made a motion to adjourn at 7:55pm; Dick seconded, all said Aye.

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD MEETING AGENDA / July 8, 2020 at 7pm

Wednesday, July 8, 2020 at 7:00 pm

Community Room, Town Hall, 39 South St, Hinsdale MA

Teleconference

posted 7/6 at 11:50am 

Public may attend meeting in person by phone:  413-449-5095; code 706954

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance
Review/Approve Previous Meeting Minutes – June 10, 12 and 16, 2020
Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates
New Business
Welcome Dick Scialabba to Select Board and reorganization of Board
Announce resignations from assessors. Discuss Thursday July 2 meeting with Harald Scheid of RRG, the recently-hired assessing firm.
Vote on assistant assessor severance pay acted on by Finance Committee
One opening in the Finance Committee; one opening on the Planning Board
Appoint Monica Montferret as a new member on the Lake Management Committee
Plunkett Lake Dam bad news – water level is low; good news – test results clear, lake is open
Announce anyone appointed needs to be sworn in again; Ethics Certification (every 2 years) to be filed with the Town Clerk
Reappoint Police officers
IPA –Note the Planning Board will begin meeting about Special Permit for IPAs 246 Peru Rd proposal once the Mass State of Emergency is lifted. They have rightfully delayed meeting on this expecting lots of interest, so did not want to begin until people can gather, see, hear, and when allowed, weigh in.
Suggest meeting between town officials concerning mechanics of November election.
Any new business not reasonably anticipated before posting agenda
Round table discussion 
Public comments
Meeting adjournment
 

SELECT BOARD MEETING MINUTES / July 8, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 8am 7/24/2020

Public called into the meeting by phone:  413-449-5095; code 706954

 

7:00 pm, Vivian opened the meeting, asked everyone to turn off their phones, asked if anyone was recording. All stood and recited the Pledge of Allegiance.

Ray made a motion to accept the June 10, 12 and 16, 2020 minutes as presented, Dick abstained, all said Aye.

TA Bob Graves said we are closing up FY2020 and getting things started with the Regional Resource Group (new assessor service).

Dick Scialabba was welcomed to Select Board! Ray made a motion to nominate Dick as Select Board Vice-Chair, Viv seconded. All voted aye. Ray made a motion to elect Vivian as Chair, Dick seconded. All voted aye. Dick then recommended Ray as Secretary, Vivian seconded. All voted aye.

Viv announced resignations from Dick Roussin and Peter Persoff as assessors. Neil Barrocas who remains, was recently sworn in after being reelected. Bob, Vivian, Treasurer/Collector Diane Sturtevant and assistant T/C Boris Basora met Thursday, July 2, with Harald Scheid of RRG, the recently-hired assessing firm. We think it is going to be a good transition, moving forward for the town.

Ray made a motion to accept the Finance Committee’s recommendation to pay the Assistant Assessor severance. Dick seconded, all voted in favor Aye. Viv explained this was because of the short notice given to him based on the Annual Town Meeting being pushed out because of COVID restrictions.

Viv announced there is one opening on the Finance Committee; and one opening on the Planning Board and invited anyone interested in either position to please send a letter of interest to the Select Board.

Ray made a motion to appoint Monica Montferret to the Lake Management Committee. Dick seconded, all voted in favor Aye. Viv welcomed her back to the role.

Viv announced that anyone appointed needs to be sworn in again; Ethics Certification (every two years) will be filed with the Town Clerk

Plunkett Lake’s water level is low but the good news is the test results indicate the lake is safe again and activities have resumed. Residents are concerned that people are not observing social distancing guidelines at the public beach. If social distancing guidelines are not met, the town will have to close the beach. We certainly do not want to have to do this.

Ray made a motion to accept the police officers as presented: full time: Tyler Miller and Elizabeth Zipp; part-time: Dominic Crupi, Steven Parkington, Kenneth Pettibone, Daniel Slater. Officer Elizabeth Zipp is graduating from Police Academy on July 10. Dick seconded, all voted in favor, Aye.

Viv read aloud that IPA’s notification to the Planning Board will begin meeting about Special Permit for IPA’s 246 Peru Rd proposal once the Mass State of Emergency is lifted. Dick said the Planning Board expects lots of interest in this, so does not want to begin until people can gather, see, hear, and when allowed, weigh in.

We need to talk about plans for the November election with the Town Clerk. Having just three voting booths made June’s town election go slowly. Viv discussed this briefly with the Town Clerk in Dalton, who said they would be using Code Red calls and encouraging the residents to vote by mail ahead of the election.

Creamery Road resident Keith Harrison read a letter regarding his property and his concerns for IPA’s 246 Peru Rd proposal and asked that it be part of public record. (Letter to be attached to approved minutes and linked to the minutes posted on the website.)*Click here to read.

Ray made a motion to adjourn the meeting at 7:26 pm Dick seconded, all voted in favor Aye.

Respectfully submitted, Lynne Baumgartner

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