SELECT BOARD - Agendas & Minutes

SELECT BOARD MINUTES / November 1, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 11/8/2019

Present: Select Board, Robert Graves, Asst. Lynne Baumgartner

 

9:15 AM, Vivian opened the meeting, noted that it was being recorded.

 

Bob explained that we only received one engineering bid for work relating to work needed at Fire Department/DPW properties. Foresight Land Services’ bid was for $7,700 with $390 for permanent markers to delineate the property line. This cost is going to be split by the Town and the Conservation Committee, 50% = $4,045 each. Ray made a motion to accept the bid as presented, Rich seconded, all said Aye.

 

Award bid for tree work relating for capping of Landfill: Mike Kulig’s note said it looks like Cook is the best choice at $29,500; with or without erosion controls. If we could get the erosion controls installed under their contract, it would be good to keep them in place for the duration of the capping work too. Bob is going to speak to Cook and find out if that is an add-on extra amount because they did not spell it out clearly. One way or the other we have to do erosion control. We assume that it is included. Ray made a motion to award the bid as presented, Rich seconded, all said Aye – with the erosion controls pending.

 

CBRSD floating 3 possibilities to change our charter. Discussed asking special counsel Jay Talerman to be in the loop. Should we have him involved now? Viv to send him details.

 

9:24 AM – Ray made a motion to adjourn the meeting, Rich seconded, all said Aye

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD MINUTES / October 25, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 11/8/2019

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

 

At 9:15 a.m., Vivian opened the Meeting. Rich opened the bids. Ray abstained from comments.

 

Seven bids for tree work around the Transfer Station were opened. Next the bids were announced aloud. Bob has submitted to Berkshire Engineering for their recommendation.

 

Rich made a motion to adjourn the meeting at 9:25 a.m. Vivian seconded, all said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / October 23, 2019 at 9:15am   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 11/8/2019

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian open meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

 

Ray made a motion to approve the meeting minutes as presented for the Tax Classification Meeting on October 3 and the Select Board meeting from October 9, 2019. Rich seconded, all those in favor said Aye. 

Jim Sullivan, our BRPC representative spoke saying BRPC is looking for volunteers; if interested, please go to the website and send letter of interest to Tom Matuszko.

Rich Peters spoke about the new school bond rating which reduced our interest rate from 4% to 2.7%; which in turn reduces our tax burden. Project is still in the design phase. Hinsdale has a new representative on the school committee, Chris Galeucia.

Bob Graves, Town Administrator, said we have plans to take down the flags on poles on November 12, the day after Veterans Day. The Firemen’s Association has approached today asking if they can take the eldest firefighters off their roster. They won’t be covered under the McNamara Law and would sign a waiver. Legal and Finance Committee have to approve in future discussions by November 6 and then it will come back before Select Board.

Opening tree bids for the Transfer Station on Friday, October 25; Select Board has meeting scheduled.

Bob then explained why the next vote is needed: The issue is that the town voted on this over a year ago, a proposal was endorsed by the full house state and senate legislature. Based on the law, we voted and approved the Treasurer/Collector position which is legit. Now the lawyer said it is best to get this endorsed; they came back with an actual bill, which they presented to Senator Hinds, but it wasn’t correct. They had the language wrong last time. This is what our lawyer proposed:

The Select Board will need to vote on the new language added by the legislative staff (below) and, if the language is approved, send certified copies of the vote to Senator Adam G. Hinds and Representative Paul W. Mark. 

 

MOVE to approve the Legislature’s proposed amendment to the treasurer/collector act, in section 2, by inserting after the word “terminated”, in line 12, the following words:- “; provided, however, that notwithstanding section 1, the incumbent appointed town treasurer shall be the first appointee to the new combined position of treasurer-collector and shall hold the office and perform the duties thereof until the expiration of the term for which the town treasurer was appointed, unless the incumbent sooner vacates that office. Thereafter, appointments to the position of treasurer-collector shall be made pursuant to section 1”.

 Vivian read the new language as written above, Rich made a motion to approve the legislature, Ray seconded, all in favor said Aye.

Vivian asked for a motion to appoint Dick Roussin to the Personnel Committee. Ray makes a motion, Rich seconded, all in favor said Aye.

Rich made a motion to transfer the retired police cruiser to Fire Department; Ray abstained, Vivian seconded, both said Aye, after discussion of whether the Fire Department would make vehicle safe to drive.

Award engineering bid for Fire Department/DPW NOI – skipped item.

Roads Conference new date is now Tuesday, November 19 beginning at 6:30 p.m.

The cost of the pump for the fix for the manganese problem was incorrectly stated last meeting. It was about $1,000. The $11,000 cost was for the two sewer grinder pumps. An error on our part.

Halloween, October 31, 5:00 is the parade which begins at the Kids’ Park; trick or treating is from 5:30 – 7:30. Camp Romaca has the Camp of No Return, Deadly Cove this weekend.

Forum regarding the Old Town Hall, Community Center - Bob Grave discussed how he asked for comments in the May Newsletter what to do with the Old Town Hall building. He gave similar stories about Council on Aging/Community Center in other towns. Is there a better way to use this building, it is a financial drain on the town? Discussion followed; a vote is expected at the next annual meeting in May 2020.

Ray made a motion to adjourn the meeting at 7:55 p.m. Rich seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / November 6, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:25pm 11/04/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – October 23, October 25 & November 1

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Fire Association Proposed Agreement – McNamara Law

Building Permits– propose we raise to keep pace with other communities, these fees help defray the cost of the department

Street Light addition – a request from local residents (see proposal)

    The cost for adding a streetlight at the corner of Franklin and Charles Streets averages about $9.70 per month. This includes the monthly lease, maintenance charge and the energy supply cost. This light would be a 70 watt, high pressure sodium lamp similar to other streetlights in Hinsdale.

Reminder new date for Roads Discussion is Tuesday, November 19 beginning at 6:30 p.m.

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD AGENDA / November 1, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 6:40pm 10/29/2019

9:15 AM, Open Meeting, Recording Notice, Turn off Phones

Award engineering bid for work relating to NOI at Fire Department/DPW properties

Award bid for tree work relating to capping Landfill  

Meeting Adjournment

SELECT BOARD MINUTES / October 9, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 5:25pm 10/30/2019

Present: Select Board, Asst. Lynne Baumgartner

 

7:02 PM, Vivian opened meeting, asked if anyone was recording, and asked everyone to turn off their phones. All stood and recited the Pledge of Allegiance.

Ray made a motion to accept the September 25, 2019 minutes as presented, Rich seconded, all said Aye.

 

Communications and Reports from Department Heads, Boards and Chairs – no news to discuss. Town Administrator Bob Graves was absent.

 

Viv stated we had a meeting on October 3 to discuss Tax Classification Rate for Fiscal Year 2020. We heard back from the State and they accepted the new rate of $13.21—increase of $.02.

 

This afternoon we heard from our Board of Health Agent Fred Sears regarding the bacteria in Plunkett Lake. He sent out an email stating “Housatonic Basin Sampling results appear to show that the cyanobacteria concentration has fallen below the 70,000 threshold. In accordance with the Mass DPH guidance I will order another round of testing. If the next set of test results are below the threshold, and one week after this set of results, I believe we can rescind the advisory.”

 

We announced last week we believe that the Manganese Problem in Water has been resolved. We replaced a faulty pump. (Discussed at the meeting that the cost of pumps was $11,577; incorrect. That figure was for two sewer grinder pumps, not the faulty water pump. That replacement cost is close to $1000.).

 

Ray made a motion to acquire the land donated by Doug Leab around the Transfer Station. See map attached. Rich seconded, all said Aye.

 

Viv noted that on the Town Website today there is an open bid for cutting trees around the Transfer Station. Deadline for bids is October 23, 2019.

 

Viv said that she and Ray are working on a Letter of Intent for a Mitigation Grant for Old Dalton Road culvert. Then they decide who they will let apply for the $400,000 project, 25/75 split, if we can pull this together we are looking to spend $100,000 out of our cookie jar. The land is in the federal flood plain. The good part of this letter is that the engineering is done, letter of conditions are completed by the Conservation Commission. The Hazard Mitigation plan has the 100-year flood plan, we are a part of and it is documented.

 

The Highway Department has been providing road maintenance on their vehicles gearing up for the winter weather. One truck was sent out sand-blasted and cleaned. The oldest truck had complete rear-end done, brakes, drums and shoes. Unfortunately there was considerable lack of maintenance on this vehicle.

 

Roads Conference on October 10 was postponed.

 

Community Center Discussion is scheduled for the end of October 23 Select Board meeting. Announcement was made that the Select Board meetings are being held on November 6 & 20; December 4 & 18 to adjust for Thanksgiving and Christmas holidays.

 

Vivian asked for a motion to adjourn the meeting at 7:13 p.m.; Ray made a motion, Rich seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / October 3, 2019 at 2pm   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 5:12pm 10/24/2019 

Present: Select Board, Neil Barrocas, Dave Zagorski, Asst. Lynne Baumgartner

 

2:00 PM - Vivian opened meeting

 

Dave Zagorski read the Assessors’ recommendations: “It is recommended that there should be at least 20-25% commercial base before considering a split rate. In Hinsdale, 79% of the tax burden is borne by residential property owners and 21% is carried by all other classes of property.  Shifting the tax burden does not increase revenue. It merely shifts the same burden to other taxpayers. The Board of Assessors recommends a single tax rate for all classes of property.”

 

Vivian asked for a motion for the following:

Rich made a motion for a Single Tax Rate for all classes of property, Ray seconded the motion, all in favor said Aye.

Rich made a motion for No Open Space Discount, Ray seconded the motion, all in favor said Aye.

Rich made a motion for No Residential Exemption, Ray seconded the motion, all in favor said Aye.

Rich made a motion for No Small Commercial Exemption, Ray seconded the motion, all in favor said Aye.

 

Vivian noted that on the last minutes reviewed by the Select Board, it was noted that a contract was signed for new software from the Assessors. They were reminded legally they cannot sign contracts. Only the governing authority (SB) can indemnify the town by signing a contract.

 

Meeting adjourned at 2:20 into Assessors’ office so that the Select Board members could log into the Massachusetts website and confirm the tax classifications.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / October 25, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 2pm 10/18/2019   

9:15am, Open Meeting, Recording Notice, Turn off Phones

Open bids for tree work, (deadline October 23) for the Transfer Station

     Based on the recommendation on Berkshire Engineering

Adjournment

SELECT BOARD AGENDA / October 23, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 2pm 10/18/2019   amended 11:52am on 10/21/2019         

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – Tax Classification Meeting – October 3 and October 9, 2019

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

The Select Board will need to vote on the new language added by the legislative staff (below) and, if the language is approved, send certified copies of the vote to Senator Adam G. Hinds and Representative Paul W. Mark. 

MOVE to approve the Legislature’s proposed amendment to the treasurer/collector act, in section 2, by inserting after the word “terminated”, in line 12, the following words:- “; provided, however, that notwithstanding section 1, the incumbent appointed town treasurer shall be the first appointee to the new combined position of treasurer-collector and shall hold the office and perform the duties thereof until the expiration of the term for which the town treasurer was appointed, unless the incumbent sooner vacates that office. Thereafter, appointments to the position of treasurer-collector shall be made pursuant to section 1”.

 

Appoint Dick Roussin to the Personnel Committee

Transfer of retired police cruiser to Fire Department

Award engineering bid for Fire Department/DPW NOI

Announce Roads Conference new date ???

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Forum regarding the Old Town Hall/Community Center

Meeting Adjournment

SELECT BOARD MINUTES / September 25, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:55pm 10/11/2019

 

7:00 PM, Vivian opened meeting, asked everyone to turn off their phones, asked if anyone was recording. All stood and recited the Pledge of Allegiance.

Ray made a motion to accept the September 11, 2019 minutes as presented, Rich seconded, all said Aye.

 

Rich Peters said the Finance Committee met last week, and agreed to change the Regional Agreement as long as all the towns in the Charter agree, and their legal counsel agrees with the changes. Looking to form a small ad hoc committee with a select board member from each town to represent them. Ray nominated Vivian to be a volunteer to be a part of the change committee, and Rich seconded, all in favor, said Aye.

 

TA Bob Graves talked about the algae bloom in Plunkett Lake and the Public Notice in today’s Berkshire Eagle. Today Fred Sears noticed no visible signs of algae bloom. He talked about the land acquisition around the transfer station that is being donated. Plunkett Lake batter boards were being fixed this week, with screws placed at every juncture to stop the leak.

 

Kathy Stephens has accepted the invitation for the road discussion on Thursday, October 10 from 6:30 – 8:00 p.m. Bob hopes it will be an informative session, not a battle. We have 10 miles of unaccepted roads, and we want residents to understand why they are categorized that way.

Ray made a motion to appoint Wayne Walton to Plunkett Lake Beach committee. Rich seconded, all those in favor, said Aye.

Manganese problem in the water was looked at by an expert from University of New Hampshire and DEP consultant. They believe it is related to the buildup of materials in the pump. They replaced the old pump with a new one. Opened the old pump, to find clogged materials. More testing has to be completed, but results sound optimistic.

Upcoming discussion on the Community Center after the Select Board meeting on October 23. Princeton and Town of Hardwick has the same problem; the building even looks the same.

Draft from DPC Engineering report for infiltration & inflow study is very thorough. Basically, setting up ten year Maintenance & Replacement cycle plan. The system as a whole is in pretty good shape. Most of the work is replacing pipes and shoring up manholes over time.

Roads in Vermont article – Rich Peters made a comment that gravel roads are easier to maintain than paved roads. Viv stated the problem comes when you become inconsistent. She spoke to Dalton’s TA and he is sending her a written procedure, listing the steps necessary to get your road paved.

Vivian asked for a motion to adjourn the meeting at 7:34 p.m.; Ray seconded, all said Aye.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / October 9, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:18am 10/7/2019              amended 1:05pm 10/7/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – September 25, 2019

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 New Business

Tax Classification Rate for Fiscal Year 2020

Update on Manganese Problem in Water

Vote to accept the Planning Board’s proposal to acquire the land donated by Doug Leab around the Transfer Station, see map attached 

Talk about Grant for Old Dalton Road culvert due Friday

Talk about Vehicle Maintenance and getting ready for winter in the Highway Dept.

Announce Roads Conference on October 10 postponement

Reminder for Community Center Discussion at end of October 23 Select Board meeting

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD AGENDA / October 3, 2019 at 2pm   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 9am 9/27/2019

2:00 PM, Open Meeting, Recording Notice, Turn off Phones

Meet with Board of Assessors and Vote on Tax Classification Rate for Fiscal Year 2020

Meeting Adjournment

SELECT BOARD MINUTES / September 11, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 9:55am 9/27/2019

7:00 PM, Vivian opened meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Rich made a motion to approve August 28, 2019 Meeting Minutes as written, Ray seconded, all those in favor said Aye. 

 

Viv made a note that Rich Peters could not be here tonight, but there was nothing to report since the school committee has not met since the last SB meeting. One applicant applied for open school committee seat to represent town of Hinsdale so far.

 

Chief Rathbun mentioned that the new cruiser will arrive beginning of October. Construction will begin tomorrow at the Police Station.

 

TA Bob Graves talked about the procurement classes that he will be taking the rest of this week. He is waiting for a proposal from DEP engineers to approve the preliminary plan for the Transfer Station. Tree work bids should be submitted and work started before snow flies. We are acquiring additional property on Plunkett Lake Extension from Doug Leab; waiting for paperwork from the attorney. We are pursuing estimates of what we will to get from the gravel from lowering the road at Bullard’s Crossing. We imagine it is worth over $35,000. We would have to put it out to bid if over $50,000 with an RFP. We are trying to get that organized and accomplished before snow flies. Next Spring and Summer we will be capping and finishing that project by the end of July 2020.

 

Dave Stuart - the beach committee has met and is planning a pavilion and bathroom with changing room. Everything will be shut down for the winter. The group is planning a survey to get public input.

 

Road discussion on Thursday, October 10 at 6:30 p.m. He is inviting Kathy Stephens, who worked as District 1 coordinator and attorney Syd Smithers to come to interpret questions on the state’s road policies. people who live in associations have a lot of questions about private vs. public roads. There seems to be a lot of tension around that.

 

Forum before Select Board Meeting on Wednesday, October 23 regarding the future of the old Town Hall/Community Center.

 

Chief Rathbun proposed the Select Board appoint Steven Parkington as new part-time police officer. He graduated from municipal academy in 2017. His grandparents live in Hinsdale—Marybeth and John Kearney on Ridgeview Road. Rich made a motion to appoint Steve Parkington as new police officer, Ray seconded, all in favor, said Aye.

 

Viv asked for a motion to appoint Jim Fox, as DPW foreman. Ray so moved, Rich seconded, all in favor said Aye.

 

Viv asked for a motion to appoint Mead, Talerman & Costa as special counsel. Ray so moved, Rich seconded, all in favor said Aye.

 

Announcement was made that there is Manganese in the Water supply. A letter went out explaining infants under a year old should not be consuming the water. We have BPAC which is a water consulting firm coming tomorrow to isolate the problem and understand why it is happening and correct it. A pallet of water is available at town hall at no cost to those affected by the problem.

 

There was a Sheriff’s crew to clean up the town’s roads from waste and debris. Letter will be sent to Thomas Bowler with appreciation.

 

Plunkett Lake spillway still leaking – the original batter boards were removed and redesigned. Engineers said good to go, Dam Safety approved it. We cannot do an appropriate fix until the drawdown on November 1. If it doesn’t last one year, then what will the issue be five years?

 

Viv attended the MPO Caucus in Dalton last night, there were two people there. John Boyle who has been the sub-regional delegate for a long time and was reelected, and Viv is now the Alternate.

 

Laura Galliher spoke up regarding a Water & Sewer Commission meeting again at 1 p.m. She is asking if they can hold meetings after the next SB meeting. Viv asked her to bear in mind, there is a limit to how many hours people can give up during the evening hours for meetings. Mary Rice is asking to be notified with a text when there is a meeting scheduled; and for a draft of meeting minutes. Rich provided short synopsis; they talked about the manganese, making a pallet of water available for elderly and infants, spoke about the status of cleaning out the sewer pumps. Plunkett Lake is done, the next stop will be Ashmere. He found 2 or 3 have cracks in them, but are above the water levels, so they will be to be watched. Talked about the water abatement, came up with a plan to be written up and presented to SB for approval at a Commissioners Meeting. There are 128 late notices that went out, drop from 170. As far as the abatements went there were two totaling $21. There are several homes whose bills are based on the average of the use for six months, then the three months over the winter months. Water must be left running to avoid freezing because it is town’s fault that the pipes are too close to the ground.  

 

Conservation Commission bid came in to delineating wetland area in DPW yard. We received just one bid, from Foresight. Opened the bid up, and hand it over to ConCom Agent Caleb Mitchell for review to make sure it meets all the specifications.

(Viv recused herself.) Joseph McCarthy read aloud “The Ipswich Pharmaceutical Associates is requesting that the Hinsdale Select Board add the Reed Farm at 242 Peru Road to be added to the existing host agreement. They will be cultivating at the already approved site of Bullard’s Crossing and will utilize 10,000-20,000 square feet for cultivation and manufacturing. The Peru Road location will accommodate the remaining 90,000 square feet of cultivation.” They want to bring the farmhouse up to local code requirements. This parcel adds an additional seven acres to the property. Ray made a motion to accept adding this parcel to the Host Agreement, Rich seconded on the condition it goes through proper inspection by the special permit process, Police Chief, and Planning Board. Both voted aye.

Ray made a motion to adjourn the meeting at 7:50 p.m. Rich seconded, all said Aye.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / October 3, 2019 at 3pm   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 9am 9/27/2019

2:00 PM, Open Meeting, Recording Notice, Turn off Phones

Meet with Board of Assessors and Vote on Tax Classification Rate for Fiscal Year 2020

Meeting Adjournment

SELECT BOARD AGENDA / September 25, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:10am 9/23/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – September 11, 2019

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Appoint Wayne Walton to Plunkett Beach Committees

Update on Manganese Problem in Water

Update on Algae Bloom at Plunkett Lake

Announce upcoming Roads Conference on October 10 at 6:30 and Community Center Discussion at end of October 23 Select Board meeting

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / August 28, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:55am 9/12/2019

Present: Select Board members Vivian Mason, Rich Kardasen, Ray Bolduc; Town Administrator Bob Graves; Administrative Assistant Lynne Baumgartner

 

7:00 PM, Vivian open meeting, asked if anyone else was recording, and ifplease turn off phones. Pledge of Allegiance was recited.

Ray made a motion to approve August 14, 2019 Meeting Minutes as written, Viv seconded, Rich abstained, Viv and Ray in favor, Rich abstained. 

 

Rich Peters noted the vacancy in the town’s representation in the school committee. Sara Paul took a position in the school, and has resigned from the board. Part of Melissa Falkowski’s position is being filled by Greg Boino. Now there are two open positions in the CBRSD. The good news is the funding for the School Building Committee guidelines were voted on at the lowest total amount as opposed to backloading it. So they locked in at $2.4 million annual revenue rate at 3.25% versus 4%. This should save at least $7 million off the total anticipated cost, lowering the tax burden on the town citizens to $.90 per thousand.

 

Bob Graves read a thank you note from an Outreach Program representative regarding a successful church event that Officers Zipp and Jones participated in. Bob is waiting to hear back from a company in Amherst, which is highly recommended, to perform a new feasibility study. Town is looking into replacing the water tank, providing instant hot water. Still undecided regarding the copier/scanner purchase. Plunkett Beach committee met and decided to meet every 1st and 3rd Wednesdays of the month here at 6:30 p.m. They want to have a bathroom and a pavilion. Today we finalized the new property lines around the transfer station. Doug Leab owns land around the transfer station and is donating some land to get the project done. He wants to jointly have trees cut on his property and at the transfer station to get a better price as a joint effort. The engineers will be going to DEP this week with the proposal. They produced an amazing map of 15-20 layers; we will try to post it on our website so that residents can see how the process is completed layer by layer.

 

Louis Paris – zoning issue; there was some confusion to where the property lines were drawn. He is asking the Select Board members to zone his property back to commercial. He was never notified of change to residential by the town assessors. Ray made a motion, pending Map 101; lots 5, 5.1 and 6, as identified to convert the property back to R4 residential/commercial. Rich asks how far the property goes back to. Louis confirms that front of property goes around the building to Walsh Road, Viv seconded, all in favor said Aye. Bob to complete a letter outlining the decision.

 

Rich made a motion to approve a one-day Alcohol permit for beer & wine for the Fire Department employee picnic at Firehouse September 8, 2019, Ray abstained, Vivian seconded, Viv and Rich voted Aye, Ray abstained.

Rich made a motion to appoint Susan Slattery to the Metropolitan Planning Organization (BMPO) which is responsible for conducting the federally required metropolitan transportation-planning process that is often referred to as the 3C process: continuing, cooperative, and comprehensive. Noted that she will not be able to be the Delegate or the Alternate as assigned by the 7-towns because only Select Board members can fill those two positions. Ray seconded, all in favor said Aye.

Vivian made an announcement that the total bill from Mead, Talerman & Costa was for $280 for the school decision. The firm is the second municipal law firm in the state; we stumbled on a winner. We would like to use them as special counsel for future legal issues.

Rich made an announcement that Officer Miller was present at the first day of Kittredge School and plans to be there every day of the school year, when possible. The DPW crew rebuilt the hill coming down Plunkett Reservoir Road, and fixed huge swales on side at the Pittsfield Road end. Question was posed to perhaps close the road seasonally.

Ipswich Pharmaceutical Associates requested an amendment/change to their Host Agreement. Joseph McCarthy was not clear on his request to add 7 acres of a parcel of land to his initial business plan, with an extension for recreational use planting of marijuana outdoors to Peru Road. The Select Board asked for more details. (Chair recused herself and left the room before discussion began.)

Ray made a motion to adjourn the meeting at 8:10 p.m. Rich seconded, all said Aye.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / September 11, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at noon 9/9/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – August 28, 2019

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

New Business

•Appoint Steven Parkington – new Police Officer

•Appoint Jim Fox as DPW Foreman

•Appoint Mead, Talerman & Costa officially as special counsel

•Ipswich Pharmaceutical presentation

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / August 14, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:55pm 8/30/2019

Vivian opened the Meeting, and noted that Rich was absent. She asked if anyone was recording this meeting besides the Select Board; asked if all phones could be turned off. We all stood and recited the Pledge of Allegiance.

 

Vivian asked for a motion to approve the Meeting Minutes from July 24, 2019. Ray replied, so moved, Vivian seconded, all said Aye.

 

Rich Peters, School Committee Representative announced that Melissa Falkowski is leaving CRBSD. They are splitting her position back into two: Assistant Superintendent and Business Development Manager. Saying it is a big loss, since she kept the budget in order. He also followed up on fundraising efforts to thwart the cost of the new school. He was informed if the town had received a donation, the state would then reduce their reimbursement amount by that contribution. No win situation. He wanted to make a public announcement that he was misquoted in an Eagle article saying there was “unnecessary heartache” in the cost of the school. He meant to say the tax burden on the town is unfortunately a heartache. Viv thanked his clearing it up.

 

Bob Graves, Town Administrator announced he has submitted the MassWorks grant. It is available online, and we will find out in late October what funds the town will receive. He stated that the Assessors and the Building Inspector will be working more closely to make sure residents are obtaining the proper permits. He is concerned for the individuals’ liability and noted their insurance company could negate their policy if the permits are not submitted properly. The Green Communities are going to conduct their own feasibility study on the HVAC project. The Town paid for an incomplete study which was only for six air conditioning units; not building wide cooling and heating system. Figures didn’t line up to qualify use of the funds from the Grant. We are working on purchasing a new copier/scanner with optical reader to find document easier in PDF files. Bob will be attending procurement classes this fall. There was a meeting at the Transfer Station with the DEP Wednesday, August 14. Good news stating the DEP will allow the Town to use wood chips from cutting down the trees around the area, and dirt from gravel beds to build up impervious soil.

 

Esther Baldarini was here to propose the installation of five (5) jointly owned poles along the southwest side of Middlefield Road by Eversource and Verizon New England. Questions from town residents were asked, discussion followed, and Ray made a motion to accept the proposal as presented, Viv seconded, both said Aye.

 

Louis Paris came before the board to discuss how his property was zoned residential after years of having a business there. He asked how the Assessors switched it from Commercial. Vivian asked Assistant Assessor Dave Zagorski to attend meeting to explain, but he was absent. Louis Paris mentioned the town also switched Wetherall’s property, across the street, and the Select Board members grandfathered it back to Commercial, without having the pay fees to the Zoning Board. Vivian said she would look into it, and for Mr. Paris to come back in two weeks.

 

Ray made a motion to disband the Water & Sewer Committee, Viv seconded, all in favor, Aye.

Vivian explained that this Committee was formed by Laurel Scialabba as an ad hoc committee in order for the Town to avoid paying DEP fines. The Select Board feels the purpose of their mission has been completed. Mary Rice wanted it noted that the Committee was formed in July 2015 and the work is far from completed. Discussion followed by all committee members opposed.

 

Directions on how to submit a request for Public Records Laws and Guidelines is posted on Town Website under Policies and Procedures.

 

Vote to approve a one-day Alcohol permit for September 8, 2019 – employee picnic at Firehouse was postponed because lack of quorum. Ray could not vote because he is a member of Fire Dept.

 

Viv asked for a motion to appoint new members to the Plunkett Lake Beach Committee: Sara Paul, Joseph Horton, Marlene DeAngelus, James Ouimette. Ray made a motion, Viv seconded, all said Aye. Ray made a motion to also appoint Joseph Horton to Conservation Committee. Mr. Horton attended the Conservation Committee the night before and met the other members. Ray made a motion to appoint Cynthia Grippaldi to Lake Management Committee. Cynthia has been attending the meeting for the last couple of months. After reading the newsletter, Susan Slattery volunteered to be the new TIPS representative for the town. Ray made a motion to appoint Susan Slattery as Transportation Improvement Program for the BRTA. Vivian seconded motion, all said Aye.

 

Viv made a motion to adjourn the Meeting at 7:50 p.m.; Ray seconded, all said Aye.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / August 28, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:07pm 8/26/2019

7:03 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

 

Review / Approve Previous Meeting Minutes – August 14, 2019

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

 

New Business

Vote to approve a one-day Alcohol permit for September 8, 2019 – employee picnic at Firehouse

Appoint new member – Susan Slattery – Metropolitan Planning Organization (BMPO) which is responsible for conducting the federally required metropolitan transportation-planning process that is often referred to as the 3C process: continuing, cooperative, and comprehensive.

Ipswich Pharmaceutical Associates request an amendment/change to their Host Agreement

Louis Paris – zoning issue; asking for decision by Select Board

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

WATER & SEWER COMMISSIONERS / SELECT BOARD AGENDA / August 14, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:53am 8/12/2019

Water & Sewer Commissioners

Open Meeting

Review / Approve the minutes from July 22 meeting

Open Meeting

(Select Board Meeting follows immediately after)

 

Select Board

7:03 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – July 24, 2019

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

 

New Business

Public Hearing for Eversource and Verizon New England to install five (5) jointly owned poles along the southwest side of Middlefield Road.

Vote to disband the Water & Sewer Committee

Discussion of Access to Public Records Laws and Guidelines

Vote to approve a one-day Alcohol permit for September 8, 2019 – employee picnic at Firehouse

Appoint new members to the Plunkett Lake Beach Committee:  Sara Paul, Joseph Horton, Marlene DeAngelus, James Ouimette

Appoint new member – Joseph Horton to Conservation Committee

Appoint new member - Cynthia Grippaldi to Lake Management Committee

Appoint new member – Susan Slattery as Transportation Improvement Program

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / July 10, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:55am 7/28/2019

 

7:00 PM, Vivian open meeting, asked if anyone was recording besides us, and if everyone could turn off their phones, Pledge of Allegiance was recited

Ray made a motion to approve June 26, 2019 Meeting Minutes as written, Rich seconded, all those in favor said Aye.

 

Shaun Galliher said that the Finance Committee approved the reserve fund transfer to the street light account. Also reviewed any carry forward requests. Also voted to appoint Jim Chivers to fill the vacancy on the Finance Committee and seeks the Board’s approval. 

 

Rich Peters spoke about the new school building project, saying perceptions are not accurate and there is a lot of miscommunication. He explained why the school building committee was an advocate of the vote going to 16N from 16D type of voting.

 

Bob Graves spoke about the DEP letter concerning capping the Transfer Station. There is a meeting on August 2 to review and complete the project by Fall 2020. We plan to post the procedures and schedule online to keep everyone informed. Batter board leaking at Plunkett Lake dam. Temporary fix now, but in the fall when lake is drawn down, a more permanent solution with an engineering firm to repair. Working with Mass Works on getting grant to repair our roads, deadline is August 9. 

 

Vivian asked for a motion to appoint Jim Chivers to the Finance Committee, Ray so moved, Rich seconded, all said Aye. Viv entertains a motion to appoint Senior Work applicants Bonnie Conner, Lois Murray and Sandra Page to the program. Ray so moved, Rich seconded, all in favor, said Aye. Viv noted there is an opening for 3 more applicants, noting that a W-2 is issued. Workers will begin in August, starting with filing in Conservation and Building Inspectors’ office.

 

Plunkett Lake beach purchase agreement signed by Rich and Ray; Vivian needs to sign in front of notary later when title search is completed. Announcement was made we are looking for volunteers for Beach Committee. Dave Stuart was suggested as Chair since he initiated the project. Vivian thanked him for getting the process started by initiating phone call.

 

Announcement was made that there is an opening in the Hinsdale TIPS (Transportation Improvement Program) representative in association with Berkshire Regional Planning Commission.

 

Announcement was made that anybody appointed needs to be sworn in again; Ethics Certification (every 2 years) on file with the Town Clerk

 

Announcement was made that Mead, Talerman & Costa law firm has been hired to pursue school vote challenge.

 

Several residents from Ashmere Lake inquired as to the herbicide program, stating the lake is more congested by weeks than they can remember. Discussed Solitude, the company doing the control, seems to be in flux. We will try to get answers or look for another company.

 

Hourlong discussion between Tom Callahan and Rich Peters of the School Building Committee and the group regarding the plans for the new school building, the vote and the challenge to that vote.

 

Viv asked for a motion to adjourn the meeting at 8:47 p.m. Rich said Yes, Ray said Yes, Viv said Yes.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD EXECUTIVE SESSION MINUTES / July 8, 2019 at 10am   

Select Board Meeting Room Upstairs, Town Hall, 39 South St,  Hinsdale MA

Minutes voted to be released at SB meeting July 24, 2019    posted at 8:55am 7/28/2019

Members present: Select Board members Vivian Mason, Ray Bolduc, Richard Kardasen;

Also: Town Administrator Bob Graves; Lynne Baumgartner

 

Meeting began at 10 am.

Open session

 

Ray made a motion to approve and release the Executive Session meeting minutes from June 26. Rich said Yes, Ray said Yes, Vivian said Yes.

 

Ray made a motion to approve and release the Executive Session meeting minutes from July 2.  Ray said Yes, Rich abstains from the vote as he was absent, Vivian said Yes.

 

Ray made a motion to move to go into Executive Session. Rich reads aloud the reason why the meeting moves to go into Executive Session. “To discuss the strategy with respect to possible litigation concerning the April 6 Wahconah school building vote, and that the chair declares that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3] Chair so declared. Ray said Yes, Rich said Yes, Viv said Yes.

 

The group discussed finances and what the legal costs might be. Also discussed was division of legal bills, if any and how billing would work and the reasons why we feel hiring legal counsel is necessary.

Ray made a motion to hire Mr. Talerman, Rich voted No, Viv voted Yes, Ray voted Yes.

 

Rich made a motion to raise the legal fees cap to $16,000, Ray said Yes, Viv said Yes, Rich said Yes.

 

Viv asked for a vote to adjourn the meeting at 10:20 a.m. Rich said Yes, Ray said Yes, Viv said Yes.

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / July 24, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11am 7/22/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones

Recite Pledge of Allegiance

 

Review / Approve Previous Meeting Minutes –
     regular Select Board meeting of July 10, 2019; executive session minutes of July 8, 2019

 

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

 

New Business

Approve Park Avenue Solar Extension, forwarded by Planning Board

 

Appoint Paula Walczyk to Plunkett Beach Committee; ask for anyone else interested to let us know.

 

Discuss CBRSD resolution and take vote on withdrawing legal challenge to April 6 vote. (read Motion 1 and 2 as prepared by Mead, Talerman & Costa) (Make motion as written)

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

 

Meeting Adjournment

SELECT BOARD MINUTES / June 26, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:55am 7/12/2019

Select Board Members present: Vivian Mason, Rich Kardasen, Ray Bolduc

Also: Town Administrator Bob Graves, Select Board Admin. Asst. Lynne Baumgartner

 

8:15 PM Vivian opened the meeting.

Rich made a motion to approve the Meeting Minutes from June 12, 2019. Ray seconded the motion, all said Aye.

 

Shaun Galliher stated that he received a note from Jim Chivers applying for the opening in the Finance Committee. He will present the letter to the Finance Committee at their next meeting on July 8.

 

Rich made a motion to approve the transfer of funds ($18,245) from Insurance to Police Salary, Ray seconded the motion, all said Aye.

 

Vivian noted that everybody who was appointed needs to be sworn in again, and have their Ethics Certification on file (completed every 2 years) in the Town Clerk’s office.

 

Rich made a motion to move to go into Executive Session to discuss the strategy with respect to litigation, and that the chair declare that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3] Ray said Yes, Rich said yes, Viv said Yes.

Meeting adjourned at 8:25pm

 

Respectfully submitted by Lynne Baumgartner

SELECT BOARD AGENDA / July 10, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:55am 7/08/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – June 26, 2019

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

New Business

Opening in the Finance Committee – possible appointment

Plunkett Lake Dam problem

Appointment of Senior Tax Write-off Applicants – Bonnie Conner, Sandra Page, and Lois Murray. (There is an opening for 3 more applicants, W-2 is issued at end of 2019)

Plunkett Lake beach purchase agreement – looking for volunteers for Beach Committee

Discuss letter received from Department of Environmental Protection (Transfer Station)

Opening in the Hinsdale TIPS (Transportation Improvement Program) representative in association with Berkshire Regional Planning Commission

Announce anybody appointed needs to be sworn in again; Ethics Certification (every 2 years) on file with the Town Clerk

Announce TMC lawyers have been hired to pursue school vote challenge

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD EXECUTIVE SESSION MINUTES / July 2, 2019 at 6pm

Select Board Meeting Room Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:40pm 7/8/2019

Members present: Select Board members Vivian Mason, Ray Bolduc;

Also: Town Administrator Bob Graves; Finance Chairman Shaun Galliher; Jay Talerman, Esq.; Ed Munch, Peru Select Board member; Bill Adams, Cummington Select Board Member

 

Meeting began at 6pm.

Open session

 

Ray made a motion to move to go into Executive Session to discuss the strategy with respect to possible litigation concerning the April 6 Wahconah school building vote, and that the chair declare that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3] Chair so declared. Ray said Yes, Viv said Yes.

 

Jay Talerman of Mead, Talerman & Costa spoke about possible legal strategies and asked questions about what we were hoping to achieve. Mr. Munch spoke about how the trust between the towns and the district has been broken and how sad that was. Mr. Adams spoke about problems Cummington has had in trying to withdraw from the district. Vivian said she was disappointed that the only official response to her letter to the superintendent had been a list of meetings and a copy of the Yarmouth/Dennis court case.  

 

The group discussed finances and what the legal costs might be. Also discussed was division of legal bills, if any and how billing would work. Mr. Talerman advised each town would be billed separately if they agreed to participate and the towns in the group would have to come up with an equitable way to split the bill. Also noted if legal representation could be stopped at any time with a phone call.

 

Discussed what we were looking for going forward. Each town to discuss and revisit this question.

 

Viv asked for a vote to adjourn the meeting at 7:35pm. Ray said Yes, Viv said Yes.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD EXECUTIVE SESSION MINUTES / June 26, 2019 at 8:25pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:40pm 7/8/2019

 

Members present: Select Board members Vivian Mason, Rich Kardasen, Ray Bolduc; Town Administrator Bob Graves; Select Board Assistant Lynne Baumgartner; Finance Chairman Shaun Galliher

 

Meeting began at 8:28pm.

Open session

 

Rich made a motion to move to go into Executive Session to discuss the strategy with respect to litigation, and that the chair declare that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3] Chair so declared. Ray said Yes, Rich said Yes, Viv said Yes.

 

Viv stated that the lawyer that she has been talking to said he thinks he can get an injunction and have the vote set aside, by a very peculiar method. The bad news is it would cost between $25,000 and $30,000.

 

Rich is against spending a lot of money. Ray and Viv agree. No one knows what the return is… Vivian will make another phone call to the lawyer handling suit against building the Dennis-Yarmouth Middle School.

 

Viv asked for a vote to adjourn the meeting at 8:40 p.m. Rich said Yes, Ray said Yes, Viv said Yes.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / July 8, 2019 at 10am  

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 9:33am 7/3/2019

Open meeting

Approve and release minutes from executive session of June 26 and July 2

Go into Executive Session to discuss strategy with respect to potential litigation concerning the April 6 Wahconah building vote as an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. And that Chair declares that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session.[Exemption 3]

 

Move to go into Executive Session to discuss strategy with respect to potential litigation concerning the April 6 Wahconah building vote as an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3]

Chair declares that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session.

Roll call vote

Deliberate in executive session.

Vote if necessary on matters discussed in executive session

Adjourn meeting (roll call vote)

SELECT BOARD AGENDA / July 2, 2019 at 6pm  

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:33pm 6/28/2019

Open meeting.

Go into Executive Session to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on the litigating position of the body and reconvene in open session. [Exemption 3]

 

Move to go into Executive Session to discuss the strategy with respect to litigation, and that the chair declare that an open meeting may have a detrimental effect on the litigating position of the body and reconvene in open session. [Exemption 3]

Chair declares that an open meeting may have a detrimental effect on the litigating position of the body and reconvene in open session.

Roll call vote.

 

Reconvene in open session

Vote if necessary on matters discussed in executive session

Adjourn meeting

WATER & SEWER COMMISSIONERS AGENDA / June 26, 2019 at 6pm

Community Room, Downstairs, Town Hall, 39 South St, Hinsdale, MA                                                                                 posted 6pm 11/27/2018 

posted 11:15am 6/24/2019

 

Set Water & Sewer Rates for FY2020

Discussion on Loan payoff

Discussion on updating Water & Sewer Policies

SELECT BOARD AGENDA / June 26, 2019 at 7pm    amended 6/26 at 8:30am

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:15am 6/24/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones

Recite Pledge of Allegiance

 

Review / Approve Previous Meeting Minutes – June 12, 2019

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

 

New Business

Mass DOT –  Skyline Trail Reconstruction Project

 

Opening in the Finance Committee

Review & approve the transfer of funds from Insurance to Police Salary

Announce anybody appointed needs to be sworn in again; Ethics Certification (every 2 years) on file with the Town Clerk

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

 

amended 6/26

Move to go into Executive Session to discuss strategy with respect to litigation, and that the chair declare that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3]

Roll call vote

 

Meeting Adjournment

SELECT BOARD EXECUTIVE SESSION MINUTES / June 5, 2019 at 9am

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:30pm 6/14/2019

Select Board present – Vivian Mason, Richard Kardasen, Raymond Bolduc

Public & Board Members Present – Bob Graves, Lynne Baumgartner

 

Vivian opens the meeting at 9:00 a.m. Vivian makes a motion to enter executive session, to comply with MGL Ch. 30A § 21, (10b) as open session would have a detrimental effect on possible litigation and will not reconvene in open session. Ray so moved, Rich seconded. The vote of each member is recorded by roll call and entered into the minutes. All in favor: Rich says Yes, Ray says Yes, Viv says Yes.

 

How do we proceed and what do we want to accomplish?

Rich entered a motion to move forward with legal action with a cap on funds up to $7,500 for preliminary exploration, Ray seconds and questions if this is enough to get started; roll call vote: Rich says Yes, Ray says Yes, Viv says Yes.

Rich entered a motion to adjourn the meeting at 10:00 a.m., Ray seconded, all in favor; roll call vote: Rich says Yes, Ray says Yes, Viv says Yes.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / May 22, 2019 at 7pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:30pm 6/14/2019

 

7pm – Rich opened the meeting. Noted the meeting was being recorded, asked if anyone else was recording the meeting. No one was. Asked if everyone could turn off phones. Everyone recited the Pledge of Allegiance. Rich then welcomed Ray to the Board and thanked him.

 

Rich asked for a motion to approve the minutes from May 7 and 8 as written. Viv made the motion, Rich seconded; Rich and Viv said Aye. Ray abstained since he was not present for those meetings.

 

Fire Dept–Larry Turner announced he filed and received a Burning Structural and Training permit. He is going to be closing Creamery Road on June 9. He invited other towns for search and rescue, ventilation practice. Plans are to shuttle water from East Washington Road.

 

Water Dept–Larry Turner spoke about the once-a-week water testing after March’s finding of high levels of manganese in the water. He hired a diving team to clean the tank. Manganese is heavier than water and was built up on bottom of tank, accumulated over years. This occurred because the outgoing suction on the water tank started pulling manganese off the bottom of the 3’ extension. Level went down and remaining steady at far below what the state requires.

 

Sewer Dep–Larry Turner spoke about how Prickett Engineering is currently doing smoke testing. He and police department have been getting calls. The engineering team has found very little issues with the sewer lines. Report will go to DEP. What are the repercussions for residents who bypass the codes? We need to go in and find out what is going on within the structures. Sewer Policy states NOT having sump pumps connected into the sewer, and we can reiterate the rules.

 

Town Administrator–Green Communities proposal looks great. Simultaneously working with Earthlink and Eversource regarding getting light fixtures and LED bulbs installed. Cost is going to be absorbed by the savings over the next two years. Should be virtually no cost for Town Hall. 

 

Animal Control issue with the shelter agreement. Bob asked Elizabeth to pursue another agreement for a kennel. So a space could be reserved for our use. We would have to pay for rental if we ever need it. We would cover the cost administratively, $100 a month.

 

Plunkett Lake sale and closing after the first of July. Lawyers are working on that.

 

After the town meeting, several residents have come forward with ideas to save the town money on the capping of the Town Transfer Station, particularly on the materials, Bob brought maps of Bullard’s Crossing Road. An idea would be close the road to nowhere, since the bridge is gone. We could dig up the gravel from the roadbed, and use sludge from Irving Paper Company. This material can be approved by a variance to cover the area. Currently the same engineering company is being used in West Stockbridge. Bob is asking permission to setup a proposal and see how we can pursue this possibly by negotiating with one or more of the sand pits, to excavate the material, save it for us, in exchange for the material that may be left over. Ray asked if it would impact the wetlands, and Viv confirmed it would not. Rich made a motion in favor of Bob working up a proposal, Ray seconded it, Vivian abstained. Ray and Rich said Aye.

 

Dick Scialabba received an email from Solar Company located at the old mink farm (318 Maple Street). They are requesting a one-year extension on their special permit. Solar by-law is there, they have apparent difficulty getting the entire process of selling the energy back to Eversource. We think it is a good thing for the town bringing in tax dollars for the town. They will bring their request to the Planning Board and then PB will make a recommendation to the Select.

 

New Business

Review Election Results, Ray Bolduc has been elected as the new member of Select Board. Since Ray’s new appointment, there is a vacancy on the Finance Committee. There was an opening on the Planning Board with no candidate; Melissa Knable received several write-in votes and accepted the position.

 

Reorganization of Select Board–Rich entertained a motion for a chairman, vice chairman, and secretary of the board. Rich made a motion to elect Vivian Mason as chairperson as the board, nominated and seconded, by Ray & Rich, all in favor: Aye. Vivian made a motion for Rich Kardasen to become Vice-Chair, Ray seconded, all in favor: Aye. Rich nominated Ray as secretary of the board, Viv seconded, all in favor: Aye. (In the absence of recording secretary, Ray would take notes.)

 

Gravel Permits: Craig Willis DBA NOCO Enterprises LLC was signed off by Rich and Ray, Rich asked for a motion to approve, Ray seconded, Viv abstained.

 

Allen Bird DBA Windsor Land Clearing & Excavating, Inc. needs to appear before Zoning Board. His was the only permit that had an End date. Motion to table it, Viv seconded, all in favor, Aye. Lynne to follow up with Ken Boudreau after meeting on June 4.

 

Steve Suriner – Hinsdale Block Dance – one night July 27 Fire Dept. fundraiser would like a one-day Liquor permit from 5 p.m. to 1 a.m. The extended hour allows a buffer to have the volunteers share a drink. Steve provided proof of insurance, meets all state requirements. Seven volunteers took a TIPS course, techniques to deal with over-drinking issues. Guidelines after the fireworks: don’t sell alcohol tickets after 10 p.m. After 11 p.m. won’t honor the drink tickets.  Rich commending the fact that they have multiple committees working together for this event. Five subcommittee chairmen working together  Pittsfield Community Television will come up and broadcast, not live. One $1 of every admission goes to the Jimmy Fund. Ray has to abstain because he is a member of the association. Viv made a motion to approve the liquor permit for one evening, Rich seconded the motion. All in favor, Aye.

 

Any new business not reasonably anticipated before posting agenda – Memorial Day Parade will be at 11:45 a.m. Big Thank you to Wayne Walton for help with American Flags around town and to the Highway and Police for putting them up. Rich thanked members of Finance Committee working diligently for the new budget. Food Pantry needs to get out of the church. Please let general public know. Perhaps there is location in a neighboring.

 

SB appointed Linda Smith as an election worker. This was on short notice so it happened by letter without a meeting.

Follow-up conversation with a gentleman from Berkshire Natural Resources Council who was declined a one-day permit. He may be back with a different venue.

 

Rich entered a motion to adjourn the meeting at 7:51, so moved, all in favor.

 

Respectfully submitted,

Lynne Baumgartner

SELECT BOARD AGENDA / June 12, 2019 at 7pm   AMENDED

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:30am on 6/10/2019   amended at 10:30am on 6/12/2019

7pm, Open Meeting, Recording Notice, Turn off Phones

Recite Pledge of Allegiance

 

Review / Approve Previous Meeting Minutes – May 22, & June 5, 2019

 

Communications and Reports from Department Heads, Board and Chairs

    Town Administrator – updates

 

New Business

Appointments for FY20*

 

Opening in the Finance Committee

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

 

Meeting Adjournment

*To read list of appointments, click here.

SELECT BOARD AGENDA / June 5, 2019 at 9am    AMENDED

Conference Room, Upstairs, Hinsdale Town Hall, 39 South St,  Hinsdale MA

posted at 5pm on 6/2/2019

9:00 AM, Open Meeting, Recording Notice, Turn off Phones

 

Move to go into Executive Session to discuss strategy with respect to litigation, and that the chair declare that an open meeting may have a detrimental effect on the litigating position of the body and not reconvene in open session. [Exemption 3]

 

Roll call vote

SELECT BOARD AGENDA / June 5, 2019 at 9am

Conference Room, Upstairs, Hinsdale Town Hall, 39 South St,  Hinsdale MA

posted at 4pm on 6/2/2019

9:00 AM, Open Meeting, Recording Notice, Turn off Phones

 

New Business

Discuss CBRSD April 6 vote challenge strategy

 

Any new business not reasonably anticipated before posting agenda

 

Round Table Discussion

Public Comments

Meeting Adjournment

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