SELECT BOARD - Agendas & Minutes

SELECT BOARD AGENDA / January 22, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 12pm on 1/17/2020   

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – January 8, 2020

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Eversource requests permission to relocated and/or install new poles on western side of New Windsor Road

Ray is going to present more information on Liability Protections for non-health care professional Volunteers over 70

Ray to announce the new responsibility of the town hall generator to Emergency Management

Appoint new members to Hinsdale-Peru Cultural Council- John Hagan & Joseph Horton

Appoint new members to Council on Aging – Jill Cole & Alice Gmyek

Appoint Angela Stetson, Ty Perrault & Kerri Striebel to Sidewalk Clearing Committee

Appoint Dion Douglas as Alternate to Zoning Board of Appeals

Vote to accept Accountant’s proposed 5-year contract

Bud is anticipating the Winter Road Budget 421-7119 will be overspent soon due to equipment maintenance and a lot of weather events. Need motion to accept overspending the account.

Mackenzie Greer of Berkshire Natural Resource Council is asking support for its grant application to make the parking lot for the Old Mill Trail handicapped accessible. This endorsement is aligned with the town’s Recreation and Open Space Plan, and supports recreational opportunities for residents in the town and the region. Need motion to support grant application.

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / December 24, 2019 at 9am   

Select Board Meeting Room Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:38pm 1/09/2020

Present: Select Board

Vivian opened meeting at 9am

Viv asked for motion to appoint Boris as Website Manager beginning Jan 2 at $19 an hour for up to 5 hours a week. Ray made motion, Rich seconded, all voted Aye.

Viv asked for motion to appoint Boris as temporary Water & Sewer clerk for up to 6 hours a week at $19 per hour Ray made motion, Rich seconded, all voted Aye. Viv said we are checking with state offices and auditors about possible problems with Boris handling both jobs; seem to think if Boris does not do the commitments, that is, with Bud signing the commitment as acting W&S supervisor, will be okay. Shaun thinks it is okay for now so long as it is temporary appointment.

Viv noted we have contacted Dave Prickett and asked for his help in figuring out the best way forward; he was happy to be consulted and will be in touch right after the first. Shaun asked about cost, was told we aren’t sure yet. Mary Rice offered his cost thus far has not been very expensive and he does a great job.

Before closing meeting, Viv asked for patience for a bit as we feel our way forward. It will take some time to figure out the best way ahead and who should be doing what. She asked to put our individual concerns aside and understand everyone wants what is best for the town.

Rich made a motion to adjourn the meeting at 9:21 p.m. Ray seconded.

Respectfully submitted, Vivian Mason

SELECT BOARD MINUTES / December 20, 2019 at 10am   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:35pm 1/09/2020

Present: Select Board, Town Administrator Bob Graves, Adm. Asst. Lynne Baumgartner

Vivian opened meeting at 10am. asking for ideas to kick around for the short-term and long-term coverage in Larry’s absence. When someone leaves, it gives us an opportunity to make changes. We have options to leave things as is—keeping same organization structure, or defining different opportunities and restructuring.

 

We have asked Boris Basora to take over the billing aspect of the position, entering in the CUSI system, different pieces of information, such as monthly readings. Larry showed Boris how data gets uploaded. Boris will deal with initial problems, with Bob help to troubleshoot issues that arise.

 

Bob wants to maintain and build on the sewer system and water system. He suggests hiring someone with mechanical background, not to lose sight of a $40 million sewer system & $15 million water system—Larry has built over the past three years. He thinks asking for Dave Prickett’s advice on how to maintain and service it. What would his recommendation be on staffing the Water Department and the Sewer Department? In the short term, Boris will handle the paperwork, Bud is going to handle the day-to-day supervision, the Select Board will gather information from other towns how they maintain their systems.

 

Vivian asks for a motion to contact Dave for his advice on how best to maintain the systems we currently have, Rich makes a motion, Ray seconds the motion, all say Aye.  

Ray makes a motion for Bud to be interim supervisor for the Sewer Department, until we make a decision, (approx. 90-days) on what/when/who we need to hire as Larry’s replacement. All said Aye.

Rich makes a motion for Bud to sit down with the Town Administrator to negotiate for compensation for additional duties as acting as the Sewer Department supervisor.

 

Rich made a motion to adjourn the meeting at 10:50 a.m. Ray seconded. All said, Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / December 18, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:35pm 1/09/2020

Present: Select Board, Asst. Lynne Baumgartner

 

Vivian opened meeting at 7 p.m., Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the December 4 meeting minutes as presented; Rich seconded, all said Aye.

 

Town Administrator was absent. Christine Galuecia spoke about the School District’s preliminary budget; looks like it is on track to be similar to last year’s budget. Building committee meeting was rescheduled to tonight.

 

New Business

Ray made a motion to approve the Alcohol license for Bas Ridge Golf Club and Restaurant, Rich seconded, all said Aye. Bas Ridge has one condition: before the electricity is turned back on in the spring, it requires an electrical inspection.

 

Angela Stetson posed a question of who is responsible for clearing town sidewalks. Viv said there is no town by-law about it. Ten years ago, there was an article posed at an annual Town Warrant to fund sidewalk clearing and it was voted down. Shaun said we tried to allocate funds in the budget to hire outside contractors for snow removal, but we never know how much snow we are going to get. Angela suggested forming a committee for a possible solution. Viv will post on the website, looking for any volunteers to join.

 

Will Kacheris was given a (tongue-in-cheek) certificate naming him an Honorary Citizen for attending all the Select Board meetings even though he lives in Pittsfield.

 

Green Patriot Host Agreement Request: Vivian recused herself. Rich then asked Will about the Green Patriot. He didn’t know too much about it, just found out about it yesterday. Green Patriot is a separate Veterans’ organization, wanting to use the extra outdoor space for planting marijuana. Subleasing from Ipswich Pharmaceuticals who already lease the property to grow cannabis. More documentation would have to be sent to legal for their review by Joseph McCarthy and Green Patriot. Dick suggested that Green Patriot, who would profit from the growth of marijuana, would need their own Host Agreement, and their own license from the state of Massachusetts. The dispensary at Bullards Crossing got a final inspection today by the CCC, and the State is ready to come out and inspect the farm.

 

Rich made a motion to adjourn the meeting at 7:21 p.m. Ray seconded.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / December 4, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at noon 1/12/2020

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

 

Ray made a motion to accept the November 20th Meeting Minutes as present, Rich seconded, all said Aye.

 

Bob Graves, TA, said he has been working on completing the paperwork for the Green Communities report. Next is the new Hazard Mitigation plan that the town needs to modify one chapter to be adopted from last year’s plan.

 

The Select Board voted to approve the following Class II and Class III License Renewals:

Avid Auto – Warren J. Wetherell  – Class II & III

Berkshire Truck & Auto Sales – David Duquette – Class II

Century Finance – Warren H. Wetherell  – Class II & III

Dufour Escorted Tours – William Dufour – Class II

Gunter’s Foreign Auto Service – Gunter Breitmaier – Class II & III

Hinsdale Service Center – William Denault – Class II

LaRochelle Auto Sales – Paul LaRochelle – Class II & III

Dennis Petell – Class III

Wetherell’s Hinsdale Garage – Warren H. & Kim Wetherell – Class II & III

 

The Select Board voted to approve the following Liquor License Renewals –

Hinsdale Trading - Wines & Malt  - Package

Hinsdale Wine & Spirits - All Alcohol - Package

Home Club - All Alcohol - General on Premise

Ozzies Steak & Eggs - All Alcohol – Restaurant

On hold, Bas Ridge - All Alcohol – Restaurant – pending the Fire Dept inspection, & Electrical inspection to turn on their electricity

 

Ray made a motion to appoint Dick Eastland, Bonnie Conner and Andy Hagadorn to Cable Commission, Rich seconded, all said Aye. Vivian noted that Jim Ouimette is also a member of this committee. Dick said he wants to get more western Massachusetts channels such as 3, 22 and 40.

 

Viv announced Dick Roussin’s resignation from the Personnel Committee. Dick Scialabba is currently the chair. He wants to review the current policy and decide what needs to be updated before scheduling a meeting.

 

Discuss Assessing Services proposal – we have been looking into contracting an outside service, we have met with Regional Resources Group from Leominster. We have gone to Town of Otis to ask them questions about this. For two years, Bob has researched this service in other towns. The contractor comes in with a team to perform evaluations, address abatements, etc. We liked the idea of having a computer presence, you might see a person on a screen, as you approach, lights come on and a person is there by video conferencing. A person may be answering questions for several towns. We can choose the hours we want someone there. They recommend to start up full time. They are experts in the field. It changes the way the town does business. A lot to consider where we want to go next, we can have someone from the company come to a town meeting to answer questions. We would put as an article at the Annual Town Meeting, May 2020.

 

We were awarded a MIIA Risk Assessment Grant today, in order to purchase supplies in the amount of $4,442. Water Department to receive a gas meter, DPW to receive safety jackets, lens, hard hats, vests, and Town Hall to receive slip resistant entry-mats.

 

Consider Helpsy bins which pays the town $.07 per pound for collected textile material. It is a non-profit, which keeps material from going into landfills. They are not servicing our area at the moment. Once more towns accept idea, we can move forward.

 

Kick around Sand for Seniors idea – sand delivered by bucket to Senior residents because they are unable to pick up the heavy sand themselves. Rich mentioned that the seniors from Wahconah did this as a project in Dalton, and Ray mentioned the Boys Scouts could perform this task.

 

Fire Department/McNamara law update – we are still trying to figure out how to insure the elder firefighters.

 

There is no update on CBRSD motion to accept and rewrite the charter agreement as yet. All seven town would have to be in agreement. Dalton shouldn’t be allowed to use N whenever they want to, because they have 55% of the pupils.

 

Vivian made a motion to adjourn the meeting at 7:45 p.m. Rich seconded, all said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / January 8, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3pm on 1/2/2020   

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – December 18, 20 and 24

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Ray is going to present more information on Liability Protections for non-health care professional Volunteers over 70

Appoint Mike Frederick to the Cable Committee

Appoint Boris Basora as a special employee

Green Patriot requesting Host Agreement at 00 Bullards Crossing Road to lease land from Joseph McCarthy with more information regarding  
    Spring Planting

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD AGENDA / December 24, 2019 at 9am  

Small Conference Room, Upstairs, Hinsdale Town Hall, 39 South St., Hinsdale MA

posted at 2pm 12/19/2019   

 

Open Meeting

9:00 AM – Appoint Water & Sewer Clerk and Website Manager

Adjournment

SELECT BOARD AGENDA / December 20, 2019 at 10am  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:55am 12/16/2019   

10:00 AM – Water and Sewer Department Restructure

Adjournment

SELECT BOARD AGENDA / December 18, 2019 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:55am 12/16/2019   

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – December 4

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Alcohol Renewals – pending Bas Ridge condition of Electrical Inspection

Angela Stetson – clearing town sidewalks

July 2020 – seasonal population increase amount

Green Patriot – requesting Host Agreement at 00 Bullards Crossing Road – Joseph McCarthy

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / November 20, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 12/05/2019

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the meeting minutes as presented –November 6; Rich seconded, all said Aye.

Town Administrator said he has been in Procurement Training the last 3 days.

The roads discussion was successful. The conversation was focused on getting people educated on what we are trying to do, how we are setting long range plans. The Street Scan data will give us information based on national assessment, using the same scaling & ratings model as all other towns. Half the roads in Hinsdale are in fair condition (low 50’s rating). Overall we have a $3.6 million backlog of getting all our roads into a good 70’s rating. Eventually, this information can be published on our town website. While performing the roads scan, they photographed areas, so we now have great documentation to submit immediately to MEMA, to get state reimbursement quicker, if an event such as a hurricane or major storm occurs.

We started the Plunkett Beach survey and that is underway.

Cook Forests Products, Inc. completed cutting the trees, phase I is complete. Next phase is the top soil issue, a double-edge procurement process. It has to go out to bid, because it is specialized, we are buying and selling materials for the capping. 

We signed an updated Host Agreement with Ipswich Pharmaceuticals and Mr. McCarthy increased the percentage to 3% on both areas of his sales agreement.

Rich made a motion to allow the DPW Supervisor to take the plow truck home during the winter season. He is on call 24/7 and it makes sense that he has transportation. Ray seconded, all said Aye.

Viv mentioned we are one of nine out of 351 applicants to be invited to apply for a $400,000 grant to cover the MEMA grant for Hazardous conditions for the Old Dalton Road culvert.

Bob LaPlante gave kudos to the DPW for getting the branches cleared away after the last big storm.

Rich Peters from the CBRSD introduced Christine Galeucia to the Town as the other school representative. He announced that at the December 10 school building committee meeting, 60% of the construction documents are due to go before the board for a 2/3rds vote. Jim Chivers is now on the committee. Nessacus students increased their MCAS scores. Still waiting to hear from CBRSD legal regarding their language compromise for the school charter.

Ray made a motion to adjourn the meeting at 7:25 p.m. Rich seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / December 5, 2019 at 10am   

Town Administrator’s Office, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 7am 12/3/2019   

Open Meeting

Discussion with MassDOT rep about Chapter 90 money usage

Meeting Adjournment

SELECT BOARD AGENDA / December 4, 2019 at 7pm   AMENDED

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:15am 12/2/2019   amended at 12:15pm 12/2/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – November 20

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Auto Class II & III – Renewals

Alcohol Renewals

Appoint Dick Eastland, Bonnie Conner and Andy Hagadorn to Cable Commission

Announce Dick Roussin’s resignation from the Personnel Committee; discuss status of committee

Discuss Assessing Services proposal

Consider Helpsy bins

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

   Kick around Sand for Seniors idea

   Fire Department/McNamara law update

   Update on CBRSD motion question

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / November 6, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:25pm 11/21/2019

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

 

7:00 PM, Vivian open meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the meeting minutes as presented – October 23, October 25 & November 1; Rich seconded, all said Aye.

 

Communications and Reports from Department Heads, Boards and Chairs – Chief Rathbun said that the new cruiser is here. Construction is going well in the Police Department. Officer Miller is in his final stages of his application to Dalton.

Town Administrator – rescheduled Roads Meeting for Tuesday, November 19. We have the Street Scan material back. They are just finishing the pointers to all the data, so people can see the projection of all deferred maintenance on our roads. We have been working on grants and waiting for State Approval.

We made it through the first round on the culvert grant through Hazardous Mitigation Grant and it has been accepted; now we have until Dec. 13 to submit the final grant application.

The trees at our Transfer Station have been clear cut and chipped. Cook Forest Products should be completed by the end of this week. We have DEP’s approval for the next steps. The project is on track.

 

New Business

Fire Association Proposed Agreement – McNamara Law Workaround proposal given to Select Board by the Fire Department to allow for limited use of members over 70, as firefighters and emergency personnel, EMTs. We sent this to our attorneys who replied it is not workable. Without insurance covering those members, the town would be liable to pay. Best practice is that most firefighters and police retire by 6 5 or–at most–70 years of age. We would need special legislation for the town. Rich made a motion to table the proposal as presented by the Firemen’s Association and would like to encourage a meeting with both organizations together with counsel to hash out the question and possible solutions. We definitely need a Memorandum of Understanding between the town and the Emergency Services groups. We need to keep those services in town. Viv said we have cost analysis questions to answer. If we can pay for the added premium, it might outweigh the cost that would occur if we had to contract an ambulance service from another source.

 

Building Permits–Paul Greene proposed we raise the current rate to keep pace with other communities. These fees could help defray the cost of the department–not enough data was gathered at this time, this agenda item is on hold.

 

Street Light addition–a request from a local resident to install a street light at corner of Franklin and Charles Streets. Eversource said the cost would average about $9.70 per month. This includes the monthly lease, maintenance charge and the energy supply cost. This light would be a 70 watt, high pressure sodium lamp similar to other streetlights in Hinsdale. After asking the Police Chief for her advice if this is a safety issue, and she didn’t think so– Rich made a motion to deny this street light request, Ray seconded, all in favor said Aye. Bob will write a Town Policy on how to decide on street signs, traffic lights, and street lights in the future.

 

Viv reminded everyone the new date for Roads Discussion is Tuesday, November 19 beginning at 6:30 p.m.

Vivian announced there is a winter No Parking overnight ban in effect.

She also went to a meeting at the school department to review Town of Hinsdale’s motion to change the charter at the annual town meeting. It was a very interesting discussion. Dalton has a problem with the motion as voted on by the school committee in order to secure the bond for the new school. We are in a holding pattern. All the towns have to vote unanimously to change the charter.

 

Ray made a motion to adjourn the meeting at 7:51 p.m. Rich seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / November 20, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 12:45pm 11/18/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes –November 6, 2019

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Review information from Roads Discussion- Tuesday, November 19

Discussion about DPW taking the plow truck home during the winter season

Discussion about Old Dalton Road 

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD AGENDA / November 6, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:25pm 11/04/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – October 23, October 25 & November 1

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Fire Association Proposed Agreement – McNamara Law

Building Permits– propose we raise to keep pace with other communities, these fees help defray the cost of the department

Street Light addition – a request from local residents (see proposal)

    The cost for adding a streetlight at the corner of Franklin and Charles Streets averages about $9.70 per month. This includes the monthly lease, maintenance charge and the energy supply cost. This light would be a 70 watt, high pressure sodium lamp similar to other streetlights in Hinsdale.

Reminder new date for Roads Discussion is Tuesday, November 19 beginning at 6:30 p.m.

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / November 1, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 11/8/2019

Present: Select Board, Robert Graves, Asst. Lynne Baumgartner

 

9:15 AM, Vivian opened the meeting, noted that it was being recorded.

 

Bob explained that we only received one engineering bid for work relating to work needed at Fire Department/DPW properties. Foresight Land Services’ bid was for $7,700 with $390 for permanent markers to delineate the property line. This cost is going to be split by the Town and the Conservation Committee, 50% = $4,045 each. Ray made a motion to accept the bid as presented, Rich seconded, all said Aye.

 

Award bid for tree work relating for capping of Landfill: Mike Kulig’s note said it looks like Cook is the best choice at $29,500; with or without erosion controls. If we could get the erosion controls installed under their contract, it would be good to keep them in place for the duration of the capping work too. Bob is going to speak to Cook and find out if that is an add-on extra amount because they did not spell it out clearly. One way or the other we have to do erosion control. We assume that it is included. Ray made a motion to award the bid as presented, Rich seconded, all said Aye – with the erosion controls pending.

 

CBRSD floating 3 possibilities to change our charter. Discussed asking special counsel Jay Talerman to be in the loop. Should we have him involved now? Viv to send him details.

 

9:24 AM – Ray made a motion to adjourn the meeting, Rich seconded, all said Aye

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / November 1, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 6:40pm 10/29/2019

9:15 AM, Open Meeting, Recording Notice, Turn off Phones

Award engineering bid for work relating to NOI at Fire Department/DPW properties

Award bid for tree work relating to capping Landfill  

Meeting Adjournment

2017 Minutes

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