SELECT BOARD - Agendas & Minutes

SELECT BOARD AGENDA / April 8, 2020 at 6:30pm 

Teleconference

posted at 12:40pm on 4/6/2020 

Public may attend meeting by phone:  413-449-5095; code 706954 

Open Meeting

Approve minutes from meetings of March 13, 25, 28, and April 2

Announce proposed change to Annual Town Meeting and Town Election dates

Review and vote on Old Dalton Road bids

Vote to extend real estate and personal property taxes due on May 1 to a date not later than June 1, per Chapter 53 of the Acts of 2020, entitled “An Act to Address Challenges Faced by Municipalities and State Authorities Resulting from COVID-19 ”

Any new business not reasonably anticipated before posting agenda

Adjournment

 

FINANCE COMMITTEE & SELECT BOARD JOINT MEETING MINUTES / March 19, 2020 at 6:30pm

Community Room, Town Hall

posted 9:50pm 4/2/2020

Members                                   Absent                                      Select Board                                                                                                                                           
Shaun Galliher                          Nancy Smith                           Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                                           Bob Graves, Town Administrator  
Chris Pike  (by remote)                                                              Rich Kardasen, Select Board
Russ Parks   (by remote)                                                           Susan Rathbun, Chief of Police  (by remote)               
Mary Rice                                                                                        
Jim Chivers
Heather Brown
Dick Scialabba (by remote )

This joint meeting was opened at 6:30 pm. 
Chief Rathbun went over her budget proposal that had been submitted.  Chairman Galliher asked about the request for computers that was included in her budget, as the Town has a program in place, to periodically replace computers in Town Hall.  They will be checking with the IT department to clairify this.
Bob Graves reported that CBRSD adopted budget is $269,239. Capital is $235,595.  Our assessment went down to $2,431,474.  Bob also reported that Dave Stuart, Beach Committee, said they are not going to do anything major at the beach this year, other than some sand and signage.  All permits from Conservation are in place for the Transfer Station capping,  and he is seeking quotes for the materials needed.  The Old Dalton Road project is out to bid with April 2, 2020 being the opening of them.  Since the Goverment has modified rules on meetings that do not allow public participation, they will still open the bids and post them on the web site.
The engineering estimate for the “Schnopp Road” project is 32K – 45K which would be paid out of the Roads Stableization fund.  This could be completed before August 1 of this year.  This is called the “Schnopp Road” project as is includes parts of Old Windsor Road (from the Dalton Town Line), Frank Schnopp Road, portion of New Windsor Road, and George Schnopp Road.
Chairman Galliher discussed the proposal from Regional Resource Group, Inc. for Assessor services.  He asked that everyone review the proposal and get back to him with any questions by Monday.  He, Bob and Viv will get the answers to any questions the Committee may have.

Chairman Galliher reported the bids for Vocational Transportation will be in next week, as well as the Town Mowing bids.  He reviewed Landfill Recapping, Insurances, Water/Sewer, Heating and Cooling, and Green Community.  Plunkett Lake has about 10K left in the account that could be used for sand as requested.  He also reported that Winter Roads is over by 35K, much less than last year.  The Fuel Meter requested could possibly be paid for by a Grant and Bob will be looking into that.  Physicals for the Fire Department must now be done every year, and the Department is in need of new turn out gear. 
Bob said the survey for sidwalk clearing is all over the place, with no concensus.  He also mentioned that very few residents responded.
A motion was made and seconded to accept the minutes for March 5, and March 7, 2020.  The motion passed with a roll call vote, none opposed.
The next meeting of this Committee is April 2, 2020 at 6:30 pm. In the Town Hall downstairs Community Room.  A motion was made and seconed to ajourn at 7:46. The motion passed unanimously with a roll call vote.
Respectfully submitted,


Mary A. Rice, Secretary

 

Amended - FINANCE COMMITTEE & SELECT BOARD JOINT MEETING MINUTES / March 7, 2020 at 8:30am

Community Room, Town Hall

posted 9:30pm 4/2/2020

Members                                   Absent                                      Select Board                                                                                                                                           
Shaun Galliher                         Ray Bolduc, Select Board       Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                                            Bob Graves, Town Administrator  
Chris Pike                                                                                     Rich Kardasen, Select Board
Russ Parks                                                                                           
Mary Rice                          
Jim Chivers
Nancy Smith
Heather Brown
Dick Scialabba (by remote participation)

This joint meeting was opened at 8:38 am.  The Committee and Select Board reviewed budget requests, and asked questions of the department heads present.  The following department heads attended, at their scheduled time, to explain and answer questions about their budget requests to both boards:              
          Fire Department -Fire Chief Ralph Cormie, Larry Turner, and Dick Scialabba by remote
          Water/Sewer – Highway Superintendent Bud Hall
          Highway – Superintendent Bud Hall
          Assessors – Dave Zagorski, Assistant Assessor and Dick Roussin, Peter Persoff Assessors
          Library – Director Tom Butler and Trustee Jim Manning
          Tax Collector/Treasurer – Diane Sturtevant        
          Town Clerk -Dawn Frissell, Clerk, and MaryLou Galliher
All other budget requests were presented by Bob Graves and Viv Mason.  A meeting is scheduled on the 19th with Police Chief Susan Rathbun, and Officer Elizabeth Zip, Animal Control officer. 


The meeting was adjourned at 1:55 pm. The next scheduled  meeting of this Committee is Saturday March 19, 2020 at 6:30 pm. The next regular meeting of this committee is Thursday, April 2, 2020 at 6:30 pm.
Respectfully submitted,


Mary A. Rice, Secretary

 

SELECT BOARD AGENDA / April 2, 2020 at 2:15pm 

Teleconference

posted at 9:45am on 3/28/2020 

Public may attend meeting by phone:  413-449-5095; code 706954# 


2:15 PM, Open Meeting

Review and approve Meeting Minutes from March 11; 25 and 28

Open Old Dalton Road Project bid packages

Meeting Adjournment 

SELECT BOARD AGENDA / March 28, 2020 at 9:00am  

Emergency Meeting Teleconference

posted at 7:42pm on 3/27/2020 

Public may attend meeting by phone:  413-449-5095; code 706954 

 

9:00 AM, Open Meeting

Adopt Covid-19 Policies and Procedures

Any new business not reasonably anticipated before posting agenda 

Adjournment

SELECT BOARD AGENDA / March 25, 2020 at 7:00pm  

Teleconference

posted at 11:05am on 3/23/2020 

Public may attend meeting by phone:  413-449-5095; code 706954 


7:00 PM, Open Meeting

Open Mowing and School Transportation bid packages

Discuss  Assessor Package Bid

Any new business not reasonably anticipated before posting agenda

Meeting Adjournment

 

SELECT BOARD MEETING MINUTES / March 7, 2020 at 8:30am   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 1pm 3/20/2020

Joint Finance Committee and Select Board on the FY22 Budget

Members                                                                                                                                                                                                                     

Shaun Galliher                                                     Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                     Rich Kardasen, Select Board 
Chris Pike                                                              Bob Graves, Town Administrator                                              
Russ Parks                                                             Absent:  Ray Bolduc, Select Board                          
Mary Rice                          
Jim Chivers
Nancy Smith
Heather Brown
Dick Scialabba (by remote participation)

This joint meeting was opened at 8:38 am.  The Committee and Select Board reviewed budget requests, and asked questions of the department heads present.  The following department heads attended, at their scheduled time, to explain and answer questions about their budget requests to both boards:              
          Fire Department -Fire Chief Ralph Cormie, Larry Turner, and Dick Scialabba by remote
          Water/Sewer – Highway Superintendent Bud Hall
          Highway – Superintendent Bud Hall
          Assessors – Dave Zagorski, Assistant Assessor and Dick Roussin, Peter Persoff Assessors
          Library – Director Tom Butler and Trustee Jim Manning
          Tax Collector/Treasurer – Diane Sturtevant        
          Town Clerk -Dawn Frissell, Clerk, and MaryLou Galliher
All other budget requests were presented by Bob Graves and Viv Mason.  A meeting is scheduled on the 19th with Police Chief Susan Rathbun, and Officer Elizabeth Zip, Annimal Control officer. 


The meeting was adjourned at 1:55 pm. The next scheduled  meeting of this Committee is Saturday March 19, 2020 at 6:30 pm. The next regular meeting of this committee is Thursday, April 2, 2020 at 6:30 pm.
Respectfully submitted,

 

SELECT BOARD AGENDA / March 19, 2020 at 6:30pm  

Community Room, downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 5:30pm on 3/16/2020 

Call to Order

• Review minutes from previous meetings
• Assessors Proposal Discussion
• Police Budget Proposal
• Continued FY21 Budget Discussions
• Adjourn

 

SELECT BOARD MINUTES / February 26, 2020 at 1pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:40pm 3/13/2020


Members present: Select Board members Vivian Mason, Ray Bolduc, Richard Kardasen;

Also: Town Administrator Bob Graves; Lynne Baumgartner, Police Chief Rathbun, Fire Chief Cormier, First Assistant Chief Doug Olds, Larry Turner, Bill Pike


1:00 PM, Jonathan Finn, Regional Director from The Gowry Group, led the discussion about Massachusetts State Laws and insurance that cover liabilities.

Discussion followed regarding Volunteer Firefighters Insurance vs. Workers Compensation, concern over the age of 70 Firefighters and EMTs which are a vital part of our fire department.

Mr. Finn asked for additional information to be sent to him so he can update his quote for insurance for comparison to our present coverage.

Viv asked for a motion to adjourn the meeting at 2:10 p.m. Rich said Yes, Ray said Yes, Viv said Yes.

Respectfully submitted,
Lynne Baumgartner

 

SELECT BOARD MINUTES / February 26, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:30pm 3/13/2020

 

Present: Select Board, Town Administrator, Administrative Assistant, CBRSD members Laurie Casna, Greg Boino and Rich Peters

7:00 PM, Vivian opened meeting, asked if anyone was recording besides us, and if everyone could turn off their phones, Pledge of Allegiance was recited

Police Chief Rathbun presented Joshua Bradley for appointment as new part-time officer. Ray made a motion to appoint, Rich seconded, all said Aye.

Ray made a motion to accept the January 22, 2020 minutes as presented, Rich seconded, all said Aye.

Town Administrator said we are busy working on the upcoming FY2021 budget.

CBRSD Superintendent Laura Casna, J.D., addressed the school budget for the upcoming year; Greg Boino passed out handouts. No reductions to student programs, very modest increases in salaries. Hinsdale’s impact for new school will be just under $240K. The official budget will be presented March 12 for official acceptance.

Rich Peters spoke about the 7 Town regional meeting and discussed changes to district charter. Suggesting we need to write to State Representatives to change the way we are allowed to vote, whether it be 16d or 16n. The school committee decides how a vote will be decided on major projects.

Angela Stetson, as Sidewalk committee representative, proposed submitting a town survey to ask residents if there was a need to clear town sidewalks and a willingness to pay for it. She will meet with Bob Graves on Friday morning to discuss further.

Viv asks for a motion to appoint James Chivers as special employee. Ray made a motion, Rich seconded, all said Aye. Viv asked for a motion to appoint George Sansoucy special employee so he can bid on utility assessments. Ray made a motion, Rich seconded, all said Aye.

Viv asks for a motion to appoint Bill Pike, Dick Scialabba, Ray Bolduc, Jim Chivers and Cathy Turner to CERT. Rich makes a motion, Viv seconds the motion, Ray abstains, Rich and Vivian say Aye. Viv thanks Ray for his hard work to set up this program for Fire fighters over 70 years old to stay involved and able to help the department.

Vivian opened the one Assessor Services bid, from Regional Resource Group. It will be evaluated and after consideration, a recommendation will be made at next SB meeting. The Vocational School Transportation and Town Mowing bids (which were included on the agenda) are not due until March 25, 2020.

Bob said he received a quote for services from Foresight Engineering for Plunkett Beach. He wants to wait until further plans are made for the beach area, boardwalk and/or fishing pier.

Vivian read parts of the letter received from Francisca Heming, DOT District Highway Director regarding the hole in the Maple Street bridge. She read the bridge has been declared “structurally deficient” and it is now on the list for the state to repair in 2025 or 2026.

Vivian mentioned the sand/salt pile for town residents may be moved next year because the DPW trucks cannot get into and out of the yard easily when cars block the driveway. No salt from the salt shed is available to residents; they are not allowed into the Town Garage for safety reasons.

Water/Sewer Dept. Update: Viv announced Continuous Leak letters went out so that residents are on notice to fix leaks to defray water usage costs. Water Commission sent a letter to apply for a change in Distribution Status from D-2 to D-1 (Downgrading would require less stringent certification for workers). As a safety precaution, two workers are sent out to respond to all sewer calls.

Vivian announced excise taxes are due March 5, 2020.

Primary voting will be held at town hall Tuesday, March 3, 2020.

The date for two town properties will be auctioned off for tax title on April 1, which are Lakeview Drive and George Schnopp Rd. Information is posted on the website.

The Select Board received a letter from Country Estates asking if they could contract the town to plow their roads. The answer from DPW was no. The staffing would not support it and there might be legal disqualifications.

Vivian mentioned the town is looking into installing electric car charging station, but process is in initial stages. The town does not want to incur any expenses, but feel we must move forward into the future with electrical vehicle technology.

Earlier today, Jonathan Finn discussed Volunteer Firefighter Insurance. Bob will obtain a quote to proceed forward with the Gowrie Group who could cover any age limit firefighters and EMTs. It was an informative meeting and much was learned about the McNamara Law.

Bob recommends the Select Board to accept the 5-year cable TV renewal with Charter Spectrum at the recommendation of the Cable TV Committee. The contract doesn’t address the channels residents receive. We are going to request a Springfield news channel. It is regulated by the state of Massachusetts and by the FCC. Ray made a motion, Rich seconded, all in favor said Aye. Vivian thanked Dick Eastland for being on the committee, Dick said Bob did all the work.

Discuss Prorated Transfer Permit for vehicle with less than 6 months left in fiscal year; it was decided to keep it the way it is. The cost of garbage disposal and recycling costs are rising, and it should remain as is, no discounted rate for anyone. Rich makes a motion that we do not set up a prorated fee for transfer permits, Ray seconded, all said Aye.

Rich made a motion to raise the Conservation legal fees for ads from $70 to $100 to cover the costs; and to impose a $50 Request for Determination (RDA) fee; Ray seconded, all said Aye.

Viv and Bud Hall went to Haydenville, MA, to receive the $1million award. We also received a couple of letters complimenting the care of winter roads. We need volunteers to work on the Memorial Day parade and ceremony.

Rich made a motion to adjourn at 8:10 p.m., Ray seconded, all said Aye.

Respectfully submitted,
Lynne Baumgartner

SELECT BOARD AGENDA / March 11, 2020 at 7pm  

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:30pm on 3/9/2020 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous 2 Meeting Minutes – February 26, 2020

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator – updates

New Business
Discuss Bid Assessor Package Bid

Discuss Volunteer Firefighter Insurance progress


Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Meeting Adjournment

 

SELECT BOARD MINUTES / January 22, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 6:45am 2/28/2020

 

Present: Select Board, Robert Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened the meeting, noted that it was being recorded; asked if all phones could be turned off. The Pledge of Allegiance was recited.

Rich made a motion to approve January 8, 2020 meeting minutes, Ray abstained, Vivian seconded, both said Aye.

Rich Peters said the Governor is coming out with State budget this week, which correlates with the school budget, which still should be a conservative one. Jim Chivers is now an official member of the school building committee. Go to Blue meeting was held today and Chief Coe and State Police officers were present to go over security at the new school building.

Bob Graves said the Treasurer/Collector has scheduled two property auctions on April 1, based on recommendation from the attorney. For auction will be the old nursing home and a piece of property with Ashmere Lake rights. We received the DEP paperwork on the Transfer Station recapping with final approval. They modified the program in our favor. We won’t need an access road around it. RFP for tax assessment services is posted.

New Business
Eversource requested permission to relocate and install new poles on western side of New Windsor Road. Esther Baldarini showed the board an aerial view where the new solely-owned poles would be installed. They would support a platform system for regulators to be installed so that the voltage would now be consistent. Ray made a motion to approve, Rich seconded, all said Aye.

Ray presented information on Liability Protections for non-health care professional volunteers over 70. He is looking to establish a Citizens Emergency Response Team which is covered by FEMA and Massachusetts emergency management which will work in conjunction with the police and fire departments to help with non-tactical activities. It is a volunteer function. Ray asked for a motion to approve the concept of the CERT. Rich said he has seen them in action, made a motion to approve, Vivian seconded the motion, all said Aye.

Ray announced the new responsibility for the town hall generator has changed from Water/Sewer Supervisor Larry Turner to Emergency Management.

Rich made a motion to appoint new members to Hinsdale-Peru Cultural Council- John Hagan and Joseph Horton. Ray seconded, all said Aye.


Rich made a motion to appoint new members to Council on Aging – Jill Cole and Alice Gmyek. Ray seconded, all said Aye.

Rich made a motion to appoint Angela Stetson, Ty Perrault and Kerri Striebel to Sidewalk Clearing Committee. Ray seconded, all said Aye.

Ray made a motion to appoint Dion Douglas as Alternate to Zoning Board of Appeals
Rich seconded, all said Aye.

Rich made a motion to accept Charlie Browne’s proposed 5-year contract to work as Town Accountant. Ray seconded, all said Aye.

Bud is anticipating the Winter Road Budget (acct. 421-7119) will be overspent soon due to equipment maintenance and a lot of weather events. Rich made a motion to accept overspending the account. Ray seconded the motion, all said Aye. Ray mentioned more heavy preventative maintenance being done now than in the past to prevent repairs on equipment.

Mackenzie Greer of Berkshire Natural Resource Council asked for support for its grant application to make the parking lot for the Old Mill Trail handicapped accessible. This endorsement is aligned with the town’s Recreation and Open Space Plan, and supports recreational opportunities for residents in the town and the region. Need motion to support grant application with a memorandum of understanding. The town of Hinsdale owns the parking lot which is why they need a letter of support. The trail will be ADA compliant for .7 miles and the grant will allow maintenance/adjustments on the tread of the trail and the bridge height to make it more wheelchair friendly. Ray made a motion to support BNRC in their request to obtain a grant; Rich seconded, all said Aye.

Viv is going with Bud Hall to accept the MassWorks $1M grant for Old Dalton Road in Williamsburg, MA tomorrow.

Ray made a motion to adjourn the meeting at 7:40 p.m. Rich seconded, all said Aye.

Respectfully submitted,
Lynne Baumgartner

SELECT BOARD & FINANCE COMMITTEE JOINT MEETING AGENDA

March 7, 2020 at 8:30am and March 19, 2020 at 6:30pm 

Community Room, Town Hall, 39 South St,  Hinsdale MA

posted at 6:00am on 2/27/2020

Open Meeting, Recording Notice, Turn off Phones

Meet to discuss department budgets for Fiscal Year 2021

Meeting to be continued until Thursday, March 19 at 6:30 pm

 

SELECT BOARD AGENDA / February 26, 2020 at 7pm  

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:05am on 2/24/2020 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance
Review / Approve Previous Meeting Minutes – January 22, 2020

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator – updates

New Business
Superintendent Laura Cessna, J.D. to address meeting

Police Chief Rathbun to present appointment of new part-time officer

Sidewalk committee survey proposed – approve for Survey Monkey

Appoint James Chivers as special employee
Appoint George Sansoucy special employee so he can bid on utility assessments

Make appointments to CERT: Bill Pike, Dick Scialabba, Ray Bolduc, Jim Chivers and Kathy Turner

Open Bids: Assessor Package; Vocational School Transportation; and Town Mowing

Discuss Foresight Engineering plan for Plunkett Beach

Discuss Francisca Heming, DOT District Highway Director letter re: Maple Street bridge

Talk about moving salt/sand for citizens somewhere out of DPW yard

W/S: Announce Continuous Leak letters went out; applied to change Distribution Status from D-2 to D-1 (Less stringent requirements for workers); two workers to respond to sewer calls

Announce excise taxes are due March 5, 2020

Primary voting to be held at town hall March 3, 2020

Two properties to be auctioned for tax April 1: Lakeview Drive and George Schnopp Rd

Discuss letter from Country Estates re: possibly contracting the town to plow and formulate a response

Discuss looking into installing electric car charging station

Discuss meeting earlier today with Volunteer Firefighter Insurance salesman

Approve 5-year cable TV renewal with Charter Spectrum at the recommendation of the Cable TV Committee

Discuss Prorated Transfer Permit for vehicle with less than 6 months left in fiscal year

Discuss raising the Conservation legal fees for ads from $70 to $100 to cover the costs; and to impose a $50 Request for Determination (RDA) fee

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Meeting Adjournment

 

SELECT BOARD AGENDA / February 26, 2020 at 1pm  

Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:20pm on 2/10/2020 

 

1:00 PM, Open Meeting, Recording Notice, Turn off Phones

Discussion of Volunteer Firefighters Insurance

Adjournment

 

SELECT BOARD AGENDA / February 12, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:15pm on 2/7/2020  


7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – January 22, 2020

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator – updates

New Business
Sidewalk committee survey proposed – approve for Survey Monkey

Appoint James Chivers as special employee

Make appointments to CERT: Bill Pike, Dick Scialabba, Ray Bolduc, Jim Chivers

Discussion: Prorated Transfer Permit for vehicle with less than 6 months left in fiscal year

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

 

SELECT BOARD MINUTES / January 8, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:38pm 1/24/2020

Present: Vivian Mason, Rich Kardasen – Ray Bolduc was out sick
Robert Graves, TA and Asst. Lynne Baumgartner

Vivian opened meeting at 7 p.m., Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Rich made a motion to approve the December 18 meeting minutes as presented; Viv seconded, all said Aye. Rich made a motion to approve the December 20 meeting minutes as presented; Viv seconded, all said Aye. Rich made a motion to approve the December 24 meeting minutes as presented; Viv seconded, all said Aye.

Communications and Reports from Department Heads, Boards and Chairs
    Rich Peters announced a Go to Blue meeting at the school, where all the Fire, Police and EMS can review security ideas into the school design. School building committee is driven by value engineering which puts extra funds not used to a contingency fund. He spoke about the school’s preliminary budget, which looks like it is on track to be similar to last year’s budget within a 2% or less increase from last year.
   Bob Graves said we are moving forward with tree work on Old Dalton Road, charging it to the Hazardous tree account, will be billed back from grant funds. Foresight preliminary inspected culverts. March 7 is the date set for the Finance Committee to meet with the Select Board and department heads to discuss the FY2021 budget. Goal will be to post the Annual Town Warrant on May 1.

Rich made a motion to set the Annual Town Meeting for Wednesday, May 13, Vivian seconded the motion, both said Aye.
 
Lynne announced that we are receiving $14,194 from the IT Compact Grant for a new copier, scanning software and document retention.

Rich made a motion to appoint Mike Frederick to the Cable Committee, Viv seconds, both said Aye.

Vivian gave Rich Peters a Best Listener certificate. Rich has been coming to the Select Board meetings and reporting back to the town what is happening at the Central Berkshire school board meetings.


After Vivian recused herself, Elizabeth McCarthy is requesting a new host agreement from the town for Green Patriot which will add another 3% of gross revenue to the town, located on Peru Road. This is a separate company from Ipswich Pharmaceuticals.

Dave Stuart asked if the Town Street Listing (Census) could perhaps be completed online. The answer was no because it is federally mandated and requires a household signature.

Rich made a motion to adjourn the meeting at 7:40 p.m.

Respectfully submitted, Lynne Baumgartner

 

SELECT BOARD AGENDA / January 22, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 12pm on 1/17/2020   

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – January 8, 2020

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Eversource requests permission to relocated and/or install new poles on western side of New Windsor Road

Ray is going to present more information on Liability Protections for non-health care professional Volunteers over 70

Ray to announce the new responsibility of the town hall generator to Emergency Management

Appoint new members to Hinsdale-Peru Cultural Council- John Hagan & Joseph Horton

Appoint new members to Council on Aging – Jill Cole & Alice Gmyek

Appoint Angela Stetson, Ty Perrault & Kerri Striebel to Sidewalk Clearing Committee

Appoint Dion Douglas as Alternate to Zoning Board of Appeals

Vote to accept Accountant’s proposed 5-year contract

Bud is anticipating the Winter Road Budget 421-7119 will be overspent soon due to equipment maintenance and a lot of weather events. Need motion to accept overspending the account.

Mackenzie Greer of Berkshire Natural Resource Council is asking support for its grant application to make the parking lot for the Old Mill Trail handicapped accessible. This endorsement is aligned with the town’s Recreation and Open Space Plan, and supports recreational opportunities for residents in the town and the region. Need motion to support grant application.

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / December 24, 2019 at 9am   

Select Board Meeting Room Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:38pm 1/09/2020

Present: Select Board

Vivian opened meeting at 9am

Viv asked for motion to appoint Boris as Website Manager beginning Jan 2 at $19 an hour for up to 5 hours a week. Ray made motion, Rich seconded, all voted Aye.

Viv asked for motion to appoint Boris as temporary Water & Sewer clerk for up to 6 hours a week at $19 per hour Ray made motion, Rich seconded, all voted Aye. Viv said we are checking with state offices and auditors about possible problems with Boris handling both jobs; seem to think if Boris does not do the commitments, that is, with Bud signing the commitment as acting W&S supervisor, will be okay. Shaun thinks it is okay for now so long as it is temporary appointment.

Viv noted we have contacted Dave Prickett and asked for his help in figuring out the best way forward; he was happy to be consulted and will be in touch right after the first. Shaun asked about cost, was told we aren’t sure yet. Mary Rice offered his cost thus far has not been very expensive and he does a great job.

Before closing meeting, Viv asked for patience for a bit as we feel our way forward. It will take some time to figure out the best way ahead and who should be doing what. She asked to put our individual concerns aside and understand everyone wants what is best for the town.

Rich made a motion to adjourn the meeting at 9:21 p.m. Ray seconded.

Respectfully submitted, Vivian Mason

SELECT BOARD MINUTES / December 20, 2019 at 10am   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:35pm 1/09/2020

Present: Select Board, Town Administrator Bob Graves, Adm. Asst. Lynne Baumgartner

Vivian opened meeting at 10am. asking for ideas to kick around for the short-term and long-term coverage in Larry’s absence. When someone leaves, it gives us an opportunity to make changes. We have options to leave things as is—keeping same organization structure, or defining different opportunities and restructuring.

 

We have asked Boris Basora to take over the billing aspect of the position, entering in the CUSI system, different pieces of information, such as monthly readings. Larry showed Boris how data gets uploaded. Boris will deal with initial problems, with Bob help to troubleshoot issues that arise.

 

Bob wants to maintain and build on the sewer system and water system. He suggests hiring someone with mechanical background, not to lose sight of a $40 million sewer system & $15 million water system—Larry has built over the past three years. He thinks asking for Dave Prickett’s advice on how to maintain and service it. What would his recommendation be on staffing the Water Department and the Sewer Department? In the short term, Boris will handle the paperwork, Bud is going to handle the day-to-day supervision, the Select Board will gather information from other towns how they maintain their systems.

 

Vivian asks for a motion to contact Dave for his advice on how best to maintain the systems we currently have, Rich makes a motion, Ray seconds the motion, all say Aye.  

Ray makes a motion for Bud to be interim supervisor for the Sewer Department, until we make a decision, (approx. 90-days) on what/when/who we need to hire as Larry’s replacement. All said Aye.

Rich makes a motion for Bud to sit down with the Town Administrator to negotiate for compensation for additional duties as acting as the Sewer Department supervisor.

 

Rich made a motion to adjourn the meeting at 10:50 a.m. Ray seconded. All said, Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / December 18, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:35pm 1/09/2020

Present: Select Board, Asst. Lynne Baumgartner

 

Vivian opened meeting at 7 p.m., Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the December 4 meeting minutes as presented; Rich seconded, all said Aye.

 

Town Administrator was absent. Christine Galuecia spoke about the School District’s preliminary budget; looks like it is on track to be similar to last year’s budget. Building committee meeting was rescheduled to tonight.

 

New Business

Ray made a motion to approve the Alcohol license for Bas Ridge Golf Club and Restaurant, Rich seconded, all said Aye. Bas Ridge has one condition: before the electricity is turned back on in the spring, it requires an electrical inspection.

 

Angela Stetson posed a question of who is responsible for clearing town sidewalks. Viv said there is no town by-law about it. Ten years ago, there was an article posed at an annual Town Warrant to fund sidewalk clearing and it was voted down. Shaun said we tried to allocate funds in the budget to hire outside contractors for snow removal, but we never know how much snow we are going to get. Angela suggested forming a committee for a possible solution. Viv will post on the website, looking for any volunteers to join.

 

Will Kacheris was given a (tongue-in-cheek) certificate naming him an Honorary Citizen for attending all the Select Board meetings even though he lives in Pittsfield.

 

Green Patriot Host Agreement Request: Vivian recused herself. Rich then asked Will about the Green Patriot. He didn’t know too much about it, just found out about it yesterday. Green Patriot is a separate Veterans’ organization, wanting to use the extra outdoor space for planting marijuana. Subleasing from Ipswich Pharmaceuticals who already lease the property to grow cannabis. More documentation would have to be sent to legal for their review by Joseph McCarthy and Green Patriot. Dick suggested that Green Patriot, who would profit from the growth of marijuana, would need their own Host Agreement, and their own license from the state of Massachusetts. The dispensary at Bullards Crossing got a final inspection today by the CCC, and the State is ready to come out and inspect the farm.

 

Rich made a motion to adjourn the meeting at 7:21 p.m. Ray seconded.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / December 4, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at noon 1/12/2020

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

 

Ray made a motion to accept the November 20th Meeting Minutes as present, Rich seconded, all said Aye.

 

Bob Graves, TA, said he has been working on completing the paperwork for the Green Communities report. Next is the new Hazard Mitigation plan that the town needs to modify one chapter to be adopted from last year’s plan.

 

The Select Board voted to approve the following Class II and Class III License Renewals:

Avid Auto – Warren J. Wetherell  – Class II & III

Berkshire Truck & Auto Sales – David Duquette – Class II

Century Finance – Warren H. Wetherell  – Class II & III

Dufour Escorted Tours – William Dufour – Class II

Gunter’s Foreign Auto Service – Gunter Breitmaier – Class II & III

Hinsdale Service Center – William Denault – Class II

LaRochelle Auto Sales – Paul LaRochelle – Class II & III

Dennis Petell – Class III

Wetherell’s Hinsdale Garage – Warren H. & Kim Wetherell – Class II & III

 

The Select Board voted to approve the following Liquor License Renewals –

Hinsdale Trading - Wines & Malt  - Package

Hinsdale Wine & Spirits - All Alcohol - Package

Home Club - All Alcohol - General on Premise

Ozzies Steak & Eggs - All Alcohol – Restaurant

On hold, Bas Ridge - All Alcohol – Restaurant – pending the Fire Dept inspection, & Electrical inspection to turn on their electricity

 

Ray made a motion to appoint Dick Eastland, Bonnie Conner and Andy Hagadorn to Cable Commission, Rich seconded, all said Aye. Vivian noted that Jim Ouimette is also a member of this committee. Dick said he wants to get more western Massachusetts channels such as 3, 22 and 40.

 

Viv announced Dick Roussin’s resignation from the Personnel Committee. Dick Scialabba is currently the chair. He wants to review the current policy and decide what needs to be updated before scheduling a meeting.

 

Discuss Assessing Services proposal – we have been looking into contracting an outside service, we have met with Regional Resources Group from Leominster. We have gone to Town of Otis to ask them questions about this. For two years, Bob has researched this service in other towns. The contractor comes in with a team to perform evaluations, address abatements, etc. We liked the idea of having a computer presence, you might see a person on a screen, as you approach, lights come on and a person is there by video conferencing. A person may be answering questions for several towns. We can choose the hours we want someone there. They recommend to start up full time. They are experts in the field. It changes the way the town does business. A lot to consider where we want to go next, we can have someone from the company come to a town meeting to answer questions. We would put as an article at the Annual Town Meeting, May 2020.

 

We were awarded a MIIA Risk Assessment Grant today, in order to purchase supplies in the amount of $4,442. Water Department to receive a gas meter, DPW to receive safety jackets, lens, hard hats, vests, and Town Hall to receive slip resistant entry-mats.

 

Consider Helpsy bins which pays the town $.07 per pound for collected textile material. It is a non-profit, which keeps material from going into landfills. They are not servicing our area at the moment. Once more towns accept idea, we can move forward.

 

Kick around Sand for Seniors idea – sand delivered by bucket to Senior residents because they are unable to pick up the heavy sand themselves. Rich mentioned that the seniors from Wahconah did this as a project in Dalton, and Ray mentioned the Boys Scouts could perform this task.

 

Fire Department/McNamara law update – we are still trying to figure out how to insure the elder firefighters.

 

There is no update on CBRSD motion to accept and rewrite the charter agreement as yet. All seven town would have to be in agreement. Dalton shouldn’t be allowed to use N whenever they want to, because they have 55% of the pupils.

 

Vivian made a motion to adjourn the meeting at 7:45 p.m. Rich seconded, all said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / January 8, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3pm on 1/2/2020   

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – December 18, 20 and 24

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Ray is going to present more information on Liability Protections for non-health care professional Volunteers over 70

Appoint Mike Frederick to the Cable Committee

Appoint Boris Basora as a special employee

Green Patriot requesting Host Agreement at 00 Bullards Crossing Road to lease land from Joseph McCarthy with more information regarding  
    Spring Planting

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD AGENDA / December 24, 2019 at 9am  

Small Conference Room, Upstairs, Hinsdale Town Hall, 39 South St., Hinsdale MA

posted at 2pm 12/19/2019   

 

Open Meeting

9:00 AM – Appoint Water & Sewer Clerk and Website Manager

Adjournment

SELECT BOARD AGENDA / December 20, 2019 at 10am  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:55am 12/16/2019   

10:00 AM – Water and Sewer Department Restructure

Adjournment

SELECT BOARD AGENDA / December 18, 2019 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:55am 12/16/2019   

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – December 4

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Alcohol Renewals – pending Bas Ridge condition of Electrical Inspection

Angela Stetson – clearing town sidewalks

July 2020 – seasonal population increase amount

Green Patriot – requesting Host Agreement at 00 Bullards Crossing Road – Joseph McCarthy

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / November 20, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 12/05/2019

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the meeting minutes as presented –November 6; Rich seconded, all said Aye.

Town Administrator said he has been in Procurement Training the last 3 days.

The roads discussion was successful. The conversation was focused on getting people educated on what we are trying to do, how we are setting long range plans. The Street Scan data will give us information based on national assessment, using the same scaling & ratings model as all other towns. Half the roads in Hinsdale are in fair condition (low 50’s rating). Overall we have a $3.6 million backlog of getting all our roads into a good 70’s rating. Eventually, this information can be published on our town website. While performing the roads scan, they photographed areas, so we now have great documentation to submit immediately to MEMA, to get state reimbursement quicker, if an event such as a hurricane or major storm occurs.

We started the Plunkett Beach survey and that is underway.

Cook Forests Products, Inc. completed cutting the trees, phase I is complete. Next phase is the top soil issue, a double-edge procurement process. It has to go out to bid, because it is specialized, we are buying and selling materials for the capping. 

We signed an updated Host Agreement with Ipswich Pharmaceuticals and Mr. McCarthy increased the percentage to 3% on both areas of his sales agreement.

Rich made a motion to allow the DPW Supervisor to take the plow truck home during the winter season. He is on call 24/7 and it makes sense that he has transportation. Ray seconded, all said Aye.

Viv mentioned we are one of nine out of 351 applicants to be invited to apply for a $400,000 grant to cover the MEMA grant for Hazardous conditions for the Old Dalton Road culvert.

Bob LaPlante gave kudos to the DPW for getting the branches cleared away after the last big storm.

Rich Peters from the CBRSD introduced Christine Galeucia to the Town as the other school representative. He announced that at the December 10 school building committee meeting, 60% of the construction documents are due to go before the board for a 2/3rds vote. Jim Chivers is now on the committee. Nessacus students increased their MCAS scores. Still waiting to hear from CBRSD legal regarding their language compromise for the school charter.

Ray made a motion to adjourn the meeting at 7:25 p.m. Rich seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / December 5, 2019 at 10am   

Town Administrator’s Office, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 7am 12/3/2019   

Open Meeting

Discussion with MassDOT rep about Chapter 90 money usage

Meeting Adjournment

SELECT BOARD AGENDA / December 4, 2019 at 7pm   AMENDED

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 10:15am 12/2/2019   amended at 12:15pm 12/2/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – November 20

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Auto Class II & III – Renewals

Alcohol Renewals

Appoint Dick Eastland, Bonnie Conner and Andy Hagadorn to Cable Commission

Announce Dick Roussin’s resignation from the Personnel Committee; discuss status of committee

Discuss Assessing Services proposal

Consider Helpsy bins

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

   Kick around Sand for Seniors idea

   Fire Department/McNamara law update

   Update on CBRSD motion question

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / November 6, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:25pm 11/21/2019

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

 

7:00 PM, Vivian open meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the meeting minutes as presented – October 23, October 25 & November 1; Rich seconded, all said Aye.

 

Communications and Reports from Department Heads, Boards and Chairs – Chief Rathbun said that the new cruiser is here. Construction is going well in the Police Department. Officer Miller is in his final stages of his application to Dalton.

Town Administrator – rescheduled Roads Meeting for Tuesday, November 19. We have the Street Scan material back. They are just finishing the pointers to all the data, so people can see the projection of all deferred maintenance on our roads. We have been working on grants and waiting for State Approval.

We made it through the first round on the culvert grant through Hazardous Mitigation Grant and it has been accepted; now we have until Dec. 13 to submit the final grant application.

The trees at our Transfer Station have been clear cut and chipped. Cook Forest Products should be completed by the end of this week. We have DEP’s approval for the next steps. The project is on track.

 

New Business

Fire Association Proposed Agreement – McNamara Law Workaround proposal given to Select Board by the Fire Department to allow for limited use of members over 70, as firefighters and emergency personnel, EMTs. We sent this to our attorneys who replied it is not workable. Without insurance covering those members, the town would be liable to pay. Best practice is that most firefighters and police retire by 6 5 or–at most–70 years of age. We would need special legislation for the town. Rich made a motion to table the proposal as presented by the Firemen’s Association and would like to encourage a meeting with both organizations together with counsel to hash out the question and possible solutions. We definitely need a Memorandum of Understanding between the town and the Emergency Services groups. We need to keep those services in town. Viv said we have cost analysis questions to answer. If we can pay for the added premium, it might outweigh the cost that would occur if we had to contract an ambulance service from another source.

 

Building Permits–Paul Greene proposed we raise the current rate to keep pace with other communities. These fees could help defray the cost of the department–not enough data was gathered at this time, this agenda item is on hold.

 

Street Light addition–a request from a local resident to install a street light at corner of Franklin and Charles Streets. Eversource said the cost would average about $9.70 per month. This includes the monthly lease, maintenance charge and the energy supply cost. This light would be a 70 watt, high pressure sodium lamp similar to other streetlights in Hinsdale. After asking the Police Chief for her advice if this is a safety issue, and she didn’t think so– Rich made a motion to deny this street light request, Ray seconded, all in favor said Aye. Bob will write a Town Policy on how to decide on street signs, traffic lights, and street lights in the future.

 

Viv reminded everyone the new date for Roads Discussion is Tuesday, November 19 beginning at 6:30 p.m.

Vivian announced there is a winter No Parking overnight ban in effect.

She also went to a meeting at the school department to review Town of Hinsdale’s motion to change the charter at the annual town meeting. It was a very interesting discussion. Dalton has a problem with the motion as voted on by the school committee in order to secure the bond for the new school. We are in a holding pattern. All the towns have to vote unanimously to change the charter.

 

Ray made a motion to adjourn the meeting at 7:51 p.m. Rich seconded, all said Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / November 20, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 12:45pm 11/18/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes –November 6, 2019

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Review information from Roads Discussion- Tuesday, November 19

Discussion about DPW taking the plow truck home during the winter season

Discussion about Old Dalton Road 

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD AGENDA / November 6, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:25pm 11/04/2019

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – October 23, October 25 & November 1

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

New Business

Fire Association Proposed Agreement – McNamara Law

Building Permits– propose we raise to keep pace with other communities, these fees help defray the cost of the department

Street Light addition – a request from local residents (see proposal)

    The cost for adding a streetlight at the corner of Franklin and Charles Streets averages about $9.70 per month. This includes the monthly lease, maintenance charge and the energy supply cost. This light would be a 70 watt, high pressure sodium lamp similar to other streetlights in Hinsdale.

Reminder new date for Roads Discussion is Tuesday, November 19 beginning at 6:30 p.m.

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / November 1, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:25pm 11/8/2019

Present: Select Board, Robert Graves, Asst. Lynne Baumgartner

 

9:15 AM, Vivian opened the meeting, noted that it was being recorded.

 

Bob explained that we only received one engineering bid for work relating to work needed at Fire Department/DPW properties. Foresight Land Services’ bid was for $7,700 with $390 for permanent markers to delineate the property line. This cost is going to be split by the Town and the Conservation Committee, 50% = $4,045 each. Ray made a motion to accept the bid as presented, Rich seconded, all said Aye.

 

Award bid for tree work relating for capping of Landfill: Mike Kulig’s note said it looks like Cook is the best choice at $29,500; with or without erosion controls. If we could get the erosion controls installed under their contract, it would be good to keep them in place for the duration of the capping work too. Bob is going to speak to Cook and find out if that is an add-on extra amount because they did not spell it out clearly. One way or the other we have to do erosion control. We assume that it is included. Ray made a motion to award the bid as presented, Rich seconded, all said Aye – with the erosion controls pending.

 

CBRSD floating 3 possibilities to change our charter. Discussed asking special counsel Jay Talerman to be in the loop. Should we have him involved now? Viv to send him details.

 

9:24 AM – Ray made a motion to adjourn the meeting, Rich seconded, all said Aye

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / November 1, 2019 at 9:15am   

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 6:40pm 10/29/2019

9:15 AM, Open Meeting, Recording Notice, Turn off Phones

Award engineering bid for work relating to NOI at Fire Department/DPW properties

Award bid for tree work relating to capping Landfill  

Meeting Adjournment

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