SELECT BOARD - Agendas & Minutes

SELECT BOARD MEETING AGENDA / July 8, 2020 at 7pm

Wednesday, July 8, 2020 at 7:00 pm

Community Room, Town Hall, 39 South St, Hinsdale MA

Teleconference

posted 7/6 at 11:50am 

Public may attend meeting in person by phone:  413-449-5095; code 706954

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance
Review/Approve Previous Meeting Minutes – June 10, 12 and 16, 2020
Communications and Reports from Department Heads, Board and Chairs
   Town Administrator – updates
New Business
Welcome Dick Scialabba to Select Board and reorganization of Board
Announce resignations from assessors. Discuss Thursday July 2 meeting with Harald Scheid of RRG, the recently-hired assessing firm.
Vote on assistant assessor severance pay acted on by Finance Committee
One opening in the Finance Committee; one opening on the Planning Board
Appoint Monica Montferret as a new member on the Lake Management Committee
Plunkett Lake Dam bad news – water level is low; good news – test results clear, lake is open
Announce anyone appointed needs to be sworn in again; Ethics Certification (every 2 years) to be filed with the Town Clerk
Reappoint Police officers
IPA –Note the Planning Board will begin meeting about Special Permit for IPAs 246 Peru Rd proposal once the Mass State of Emergency is lifted. They have rightfully delayed meeting on this expecting lots of interest, so did not want to begin until people can gather, see, hear, and when allowed, weigh in.
Suggest meeting between town officials concerning mechanics of November election.
Any new business not reasonably anticipated before posting agenda
Round table discussion 
Public comments
Meeting adjournment
 

SELECT BOARD MEETING AGENDA / June 16, 2020 at 4pm

Amended June 14 at 1:10pm

Select Board Meeting Room, Upstairs, Hinsdale Town Hall, 39 South St, Hinsdale MA

Teleconference

Public may attend meeting in person by phone:  413-449-5095; code 706954

posted 6/12 at 3:50pm 

 

Open Meeting

Vote Deficit Spending Approval of a 1/12th budget appropriation for FY2021

Amend and Approve Annual Town Meeting Warrant

Adjourn

SELECT BOARD MEETING MINUTES / May 27, 2020 at 7:00pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 10:45 am 6/12/2020

Teleconference
Public called in to meeting by phone:  413-449-5095; code 706954


7:00 PM, Vivian opened meeting, Welcomed everyone back, asked everyone to turn off their phones, asked if anyone was recording. All stood and recited the Pledge of Allegiance.

Ray made a motion to accept the May 13, 2020 minutes as presented, Rich seconded, all said Aye.

Esther Balardini appeared before the Board representing Eversource, She had a map to show where the new proposed Pole Locations will be. Old Dalton Road, Hinsdale: 1) Install one (1) new jointly owned pole (P#47/39) to be located approximately sixty (60) feet northwest of existing jointly owned pole (P#42/32).

Maple Street, Hinsdale: 1) Relocate one (1) existing jointly-owned pole (P#42/31) to be located approximately forty-seven (47) feet east of the existing pole (P#42/31). 
2) Relocate one (1) existing jointly-owned pole (P#42/B30) to be located approximately twenty-five (25) feet east of the existing pole (P#42/B30). Reason for relocation is for people to have visibility at that intersection at the completion of the Old Dalton Road construction. Rich questioned about the one pole that is facing the cemetery gate: is there going to be enough room on the easement to go across the front of the cemetery on the Conroy property? Esther presented the design, Bob explained it has been blessed by many engineers. Rich made a motion to accept Eversource and Verizon’s proposed pole locations. Ray seconded, all in favor, said Aye.

Sabrina Zeitler did not come to the meeting or call in to tonight’s meeting to ask for Business Certificate. 

TA Bob Graves announced Lake Management and Solitude should have scheduled their survey by now. He asked Caleb in Conservation to track them down. We opened Town Hall according to State guidelines. Masks are required in building. Hand sanitizers are at both entries in lobbies; we are working on office reconfigurations. Berkshire Plate Glass is working on retrofit to have small openings in the doors (glass being replaced by plastic) to pass through payments, bag tags, vehicle permits. We appreciate all the extra work Fred Sears from the Board of Health has been putting in.

Rich Peters spoke about hiring a new superintendent, Leslie Blake-Davis. Said in this environment there is no road map, for what we are all doing right now. We are not only in the middle of building a new school, but now the existing school is closed, and how do you teach by distant learning? We had a good internal candidate, so we did not post outside. The School Board went through all the correct protocols to hire someone qualified from within. Budget is going forward as presented originally. No increases in the budget, so hopefully it passes within the towns. June 24 is Hinsdale’s Annual Town Meeting. District had to apply before June 1 and be prepared for 1/12 budget. He wants to bring new superintendent to introduce her to the Select Board and residents who attend the next meeting. The Dalton Finance committee is not recommending the budget. Cummington will probably vote to accept because it went down 12%.

Town Warrant will be posted on June 11 after legal review.

Peg McDonough discussed plans for a small grant Age Friendly Berkshires received from Berkshire Taconic Community Foundation’s Central Berkshire Fund for Peg to speak to community leaders. She made a date with Council on Aging. Asking for residents to complete a survey regarding a need for transportation services. She suggests using a Town Newsletter or Town Website to survey the group. The Select Board hopes that it goes well and it can work.

Rich makes a motion to vote to rescind July 18, 2018 vote taken by the Select Board setting a mandatory retirement age of 70 for firefighters and police officers; Viv seconds, all in favor, said Aye.

Rich made a motion to reinstate the use of transfer station bag tags. The tags are to encourage people to recycle. The Covid crisis cost the town over $1600 in revenue for temporarily suspending the mandatory bag tags. Ray seconded, all in favor, said Aye. 

Today is last date for citizen petitions for warrant articles to be submitted; last day to register to vote in June 27 Town Election is June 17th. The last day to register to vote for the June 24 Annual Town Meeting is June 4th.

Viv recused herself before Ipswich discussion begins. Bob clarifies the issues; he informs the board that Ipswich Pharmaceuticals needs Select Board support to take to the Cannabis Commission acknowledging that it doesn’t change anything for us other than they are changing the company leadership. Basically we are just confirming that. Hinsdale does recognize this reorganization. They presented a letter that the town doesn’t argue about what they are doing. Ray made a motion to go forward with Bob signing off on this letter, Rich seconded.

Bob sent SB members a copy of an email from IPA’s attorney for a check for the outstanding legal fees, and another $5,000 as a legal retainer for upcoming bills.

Green Patriot requests a letter of support or non-opposition to cultivate adult/and or medical cultivation located at 00 Bullards Crossing. Green Patriot activities are currently permitted under the host agreement with the town titled Ipswich Pharmaceuticals Associates. The name change is currently happening. The host community agreement covers two properties. Jodie and Elizabeth set this up with us in 2017; and we amended agreement last fall to include Peru Road. IPA’s is still covering both sites. The McCarthys received the Cannabis Commission permission to grow. IPA got final approval for the facility on Bullards Crossing. As they split, the IPA agreement and recognition is going to IPA. So the Bullard Crossing site, which is becoming Green Patriot, doesn’t have a Host Agreement. Bob asked our attorneys to begin drafting one. First they have to appear before the Planning Board. Expedited license was applied in Elizabeth McCarthy’s name for the Green Patriot, Bullards Crossing Road site.

Susan asked if the local parks could be open. Suggestion was made to contact Fred, Board of Health. Plunkett Lake beach was also mentioned. Camp Emerson and Taconic are not opening this summer. Camp Romaca still has plans to eventually open up.

Ray made a motion to adjourn at 7:54; Rich seconded. Meeting concluded.

Respectfully submitted,
Lynne Baumgartner

 

 

SELECT BOARD MEETING AGENDA / June 12, 2020 at 9:30am

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 6:30am 6/10/2020

and by Teleconference

Public may attend meeting in person or by phone:  413-449-5095; code 706954

9:30 Open Meeting to Review and Approve Annual Town Meeting Warrant

Adjourn

 

SELECT BOARD MEETING AGENDA / June 10, 2020 at 7:00pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 4:30pm 6/08/2020

Public may attend meeting in person or by phone:  Teleconference  413-449-5095; code 706954

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes May 27 meeting

Rich Peters introduces new CBRSD Superintendent, Leslie Blake-Davis

Appoint Scott Forgey to Water/Sewer Operator position

Rodney Maloney to ask for Longarm Computer Services business certificate

Ashley Paradise to ask for A.Paradise Aesthetics business certificate

Announce Plunkett Lake Beach opening June 8

Appoint Larry Turner to CERT

Appoint Vivian Mason and Bonnie Conner to 7-town advisory committee

Any new business not reasonably anticipated before posting agenda

Adjournment

SELECT BOARD MEETING AGENDA/ May 27, 2020 at 7:00pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 2:10pm 5/21/2020

Teleconference

Public may attend meeting by phone:  413-449-5095; code 706954


7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes May 13 meeting

Public Hearing for approval of Eversource proposed new Pole Locations –
Old Dalton Road, Hinsdale: 1) Install one (1) new jointly owned pole (P#47/39) to be located approximately sixty (60) feet northwest of existing jointly owned pole (P#42/32).

Maple Street, Hinsdale: 1) Relocate (1) existing jointly owned pole (P#42/31) to be located approximately forty-seven (47) feet east of the existing pole (P#42/31).
2) Relocate (1) existing jointly owned pole (P#42/B30) to be located approximately
twenty-five (25) feet east of the existing pole (P#42/B30).

Sabrina Zeitler to come before Select Board asking for Business Certificate.

Peg McDonough to discuss plans for a small grant Age Friendly Berkshires received from Berkshire Taconic Community Foundation’s Central Berkshire Fund

Discuss and vote to rescind July 18, 2018 vote taken by the Select Board setting a mandatory retirement age of 70 for firefighters and police officers.

Discuss and possibly vote on reinstatement of transfer station bag tags. Remind residents to purchase new transfer station permits, needed by July 1.

Announce today May 27 as last date for citizen petitions to be submitted; last day to register to vote in June 27 Town Election is June 17th. The last day to register to vote for the June 24 Annual Town Meeting is June 4th.

Green Patriot requests a letter of support or non-opposition to cultivate adult/and or medical cultivation located at 00 Bullards Crossing.

Any new business not reasonably anticipated before posting agenda.

Adjournment

 

SELECT BOARD MEETING AGENDA/ May 13, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 12:43pm 5/11/2020

Teleconference

 

Public may attend meeting by phone:  413-449-5095; code 706954

Open Meeting

Approve April 23rd meeting minutes

Vote on change to Annual Town Meeting and Town Election to June 24 and June 27 from: Wednesday, June 10 – Annual Town Meeting and Saturday, June 13 – Town Election

Approve annual Gravel Permits: 
1) Windsor Land Clearing
2) Unistress
3) DR Billings
4) Duquette Excavation
5) Nichols Sand & Gravel
6) William E. Tatro
7) NOCO Enterprises

Sabrina Zeitler to come before Select Board asking for Business Certificate

Finalize decision regarding Fire Department insurance (Chubb versus VFIS)

Announce May 27 as last date for citizen petitions to be submitted

Announce Senior Tax Work-Off Program for FY2021

Matt Bandle from Ipswich Pharmaceutical to address board (via conference call)

Any new business not reasonably anticipated before posting agenda

Adjournment

 

SELECT BOARD MEETING AGENDA/ April 23, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 11:15am 4/20/2020

Teleconference

Note: Rescheduled from usual Wednesday meeting night because of posting delay.
Public may attend meeting by phone:  413-449-5095; code 706954

Open Meeting

Approve minutes from meeting of April 8

Matt Bandle from Ipswich Pharmaceutical to address board (via conference call)
 
Discussion about CERT program and Fire Department insurance for over-65 members

Announce change to Annual Town Meeting and Town Election dates finalized
Wednesday, June 10 – Annual Town Meeting begins at 6:30 pm in the Kittredge School gymnasium
Saturday, June 13 – Town Election Polls open from 10:00 am to 6:00 pm in Town Hall
Announce that the Board voted at last meeting (April 8) to waive interest and other penalties for late payment of any excise, tax, betterment assessment or apportionment thereof, water rate or annual sewer use or other charge added to a tax for any payments with a due date on or after March 10, 2020 where payment is made late but before June 30, 2020 from Bulletin 2020-2 – Posted on website

Approve annual Gravel Permits: 
1) Windsor Land Clearing
2) Unistress
3) DR Billings
4) Duquette Excavation
5) Nichols Sand & Gravel
6) William E. Tatro
7) NOCO Enterprises

Approve Bass Ridge Country Club – seasonal liquor license after fire inspection

Discuss and possible vote on collecting Property Taxes on a quarterly schedule (February 1,
May 1, August 1, November 1)

Discuss what to do about Memorial Day parade and celebration

Discuss and adopt protocol for new Committee Members

Discuss Transfer Station Permits for FY2021 and how best to sell them

Any new business not reasonably anticipated before posting agenda

Adjournment

 

SELECT BOARD & FINANCE COMMITTEE JOINT MEETING AGENDA/ April 16, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 12:45pm 4/13/2020

Teleconference

Call to Order

• Review minutes from previous meetings
• Continued FY21 Budget Discussions
• Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

SELECT BOARD MEETING MINUTES / April 2, 2020 at 2:15pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 4:30 pm 4/9/2020

Teleconference


Town Hall Employees in attendance: Vivian Mason, Rich Kardasen, Ray Bolduc, Bob Graves, Bud Hall, Susan Rathbun, Dick Scialabba and Lynne Baumgartner

Public on teleconference: Marc & Earl from Foresight; Julia and Greg from Maximillan, Clayton and Brian from Davenport Trucking; Ed from Warner Brothers, Cody from AJ Virgilio, Tom from Contract Solutions, Andrew Lane


2:30 PM, Vivian opened Meeting to open Old Dalton Road Project bid packages in order they were received:
1) Raymaakers, Westfield, MA    $1,194,622.08
2) Sum Company, Peabody, MA   $1,259,093.00
3) JH Maximillian, Pittsfield, MA   $1,166,211.62
4) Warner Bros, Sunderland, MA   $   907,325.00
5) LB Corp., Lee, MA    $   965,492.50
6) Davenport Trucking, Greenfield, MA  $1,303,888.00
7) Northern Construction Svc, Weymouth, MA $1,375.530.00
8) AJ Virgilio Construction, Westfield, MA  $1,155,629.60

These bids will be reviewed by Foresight Engineering. They will be evaluated by Foresight before the Select Board reviews and approves at the next meeting on April 8, 2020 at 6:30 p.m.

In light of the current covid-19 stay-at-home mandate, new proposed dates for the Annual Town Meeting of June 10; and the election June 13 are being considered. Under that plan the warrant would have to be posted before June 2, 8 days in advance of the meeting. That would mean meeting with the Finance Committee the week of Memorial Day to conclude the budget and finalize the town warrant. The ballots for the election have been printed, and can be used at any new election date.

The town received the preliminary bid for the Transfer Station closure, coming in at $492K. Bob proposes to ask the DEP for a two-year extension, citing financial uncertainty. Vivian asks for a motion to instruct Bob to send the letter. Viv asks for a motion, Ray concurs, Rich seconds. Rich votes aye, Ray votes aye, Viv votes aye.

Ray and Bob had a conversation with Bill Fay regarding the Plunkett Lake batter boards. He acted quickly and took the responsibility for the design that had a major flaw. He is going to perform another temporary fix. The issue is a flaw in the design. Perhaps going back to the original design which was low maintenance and worked well for many years makes sense. We want Dam Safety and Bill to go back and fix a faulty design at minimal or no cost to the town.

Viv, Fire Chief Cormier and Bob discussed the legal opinion from the second round of attorneys regarding firefighters over 70 and their insurance. The question from the fire department is: Why does 43% of the Western Massachusetts have this insurance? No matter what happens if there is a possibility of claim and something we have done negates our coverage, the town will be at a loss. The VFA insurance will cover the firefighters but not the town’s liability for any loss, because we had those elderly people working over age 70. We are reluctant to disregard the advice of two law firms telling us not to do this. We can use the over-70 firefighters in the CERT program. This is not the answer we wanted to hear. Dick wants the senior firefighters on the scene for their expertise, perhaps not actually doing the work but giving advice. They know enough to call for help, can be on the scene, make assessments and be functional & valuable. Dick was asked to gather information about exactly what the CERT team can and cannot do and Bob suggested hammering out an understanding between the Fire Dept. and the town. Dick agreed to help do that.

Board discussed ways to help real estate billpayers. We can waive penalties or fees for late payments on taxes, and set up payment plans but the state has bailiwick over interest charges on late payments. We will talk further with Diane about this and talk more next meeting.

Ray made a motion to adjourn meeting at 3:08 p.m.; Rich seconded. Rich votes aye, Ray votes aye, Viv votes aye..

SELECT BOARD MEETING MINUTES / March 25, 2020 at 7:00pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 4:15 pm 4/9/2020

Phoned in: Select Board, Town Administrator, Chief of Police, Richard Scialabba, Shaun Galliher, Gary Daniels and Administrative Assistant were on conference call

7:01 PM, Vivian opened the only Vocational Transportation bid received, which was from Dufour. The bid was to bring students from Hinsdale to McCann Tech in North Adams daily: $196.02 per student, per day up to 40 students; from Hinsdale to Smith Vocational in Northampton daily, $209.12 per day per student. Bob will try to get the cost lowered because of the gasoline prices being lower. This bid is $9 per student higher for both schools than last year. This acceptance will be postponed until next meeting, Wednesday, April 8, at 6:30 p.m.

Vivian opened the Mowing bid from Gary G. Daniels Lawn Care. The total did not change from prior year and remains at $21,030. Reliable Yard Work submitted a bid that stated they want to discuss in person to present a numerical amount. This bid wasn’t accepted, as it was outside the bid proposal specs. Ray made a motion to accept Gary Daniels’ bid as presented, Rich seconded. Roll call vote: Rich voted Aye; Ray voted Aye, Viv said Aye.

Vivian mentioned that the questions were answered by email from RRG. Shaun’s responses were highlighted in red. Ray made a motion to accept the bid with the right to negotiate their proposal based on hours the town will need them. We would have a more accurate feel after six months to a year as to the amount of time we would need their services. Shaun states “On a financial perspective, it is feasible for the Town to use an outside Assessing Service.” Ray made a motion to accept, Rich seconded. Roll call vote: Rich voted Aye; Ray voted Aye, Viv said Aye.

Ray announced the Governor announced a State of Emergency. Many of the surrounding towns and communities are also declaring a State of Emergency. Ray will draft up the declaration and have Vivian sign off and send it in to MEMA. Forty percent of the towns in the state have already done this. Rich makes a motion, Vivian seconds. Roll call vote: Rich voted Aye; Ray voted Aye, Viv said Aye. Chief Rathbun thanks everyone.

Susan and Ray mentioned that the Salvation Army will be in town delivering meals as needed to residents, Thursday, March 26. They will be stationed between the Police and Fire departments. Susan is reaching out to any neighbors if they need assistance with food.

Other business – Rich asked the minutes from the March 7, 2020 Select Board and Finance Committee Budget Meeting, reflect he was present. The Chair apologized for the oversight, and the minutes will be corrected as noted.

Ray made a motion to adjourn the meeting at 7:37 p.m. Rich seconded. Roll call vote: Rich voted Aye; Ray voted Aye, Viv said Aye..

Respectfully submitted,
Lynne Baumgartner

 

SELECT BOARD MEETING MINUTES / March 11, 2020 at 7:00pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 4:10 pm 4/9/2020

Present: Select Board and Administrative Assistant were present ONLY

7:00 PM, Vivian opened meeting, asked if anyone was recording besides us, and if everyone could turn off their phones, Pledge of Allegiance was recited.

Viv asked for a motion to approve the two meeting minutes from February 26, 2020. Ray made a motion, Rich seconded, all said Aye.

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator was absent.

Vivian asked if we could postpone the Assessors bid package from RGB. Some questions still need to be answered. She spoke to the Town Administrator from West Stockbridge, he loved them and would recommend them.  Rich mentioned there was a discrepancy in Richmond, that is one of the questions to be answered. Viv also spoke to Town Administrator in Richmond and she recommends hiring the group also.

Ray announced the Governor announced a State of Emergency. No meetings to be held unless they are via phone. There is a meeting tomorrow via phone for MEMA, EMS, Police & Fire.

Ray made a motion to adjourn the meeting at 7:03 p.m. Rich seconded, all said Aye.

Respectfully submitted,
Lynne Baumgartner

 

SELECT BOARD AGENDA / April 8, 2020 at 6:30pm 

Teleconference

posted at 12:40pm on 4/6/2020 

Public may attend meeting by phone:  413-449-5095; code 706954 

Open Meeting

Approve minutes from meetings of March 13, 25, 28, and April 2

Announce proposed change to Annual Town Meeting and Town Election dates

Review and vote on Old Dalton Road bids

Vote to extend real estate and personal property taxes due on May 1 to a date not later than June 1, per Chapter 53 of the Acts of 2020, entitled “An Act to Address Challenges Faced by Municipalities and State Authorities Resulting from COVID-19 ”

Any new business not reasonably anticipated before posting agenda

Adjournment

 

FINANCE COMMITTEE & SELECT BOARD JOINT MEETING MINUTES / March 19, 2020 at 6:30pm

Community Room, Town Hall

posted 9:50pm 4/2/2020

Members                                   Absent                                      Select Board                                                                                                                                           
Shaun Galliher                          Nancy Smith                           Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                                           Bob Graves, Town Administrator  
Chris Pike  (by remote)                                                              Rich Kardasen, Select Board
Russ Parks   (by remote)                                                           Susan Rathbun, Chief of Police  (by remote)               
Mary Rice                                                                                        
Jim Chivers
Heather Brown
Dick Scialabba (by remote )

This joint meeting was opened at 6:30 pm. 
Chief Rathbun went over her budget proposal that had been submitted.  Chairman Galliher asked about the request for computers that was included in her budget, as the Town has a program in place, to periodically replace computers in Town Hall.  They will be checking with the IT department to clairify this.
Bob Graves reported that CBRSD adopted budget is $269,239. Capital is $235,595.  Our assessment went down to $2,431,474.  Bob also reported that Dave Stuart, Beach Committee, said they are not going to do anything major at the beach this year, other than some sand and signage.  All permits from Conservation are in place for the Transfer Station capping,  and he is seeking quotes for the materials needed.  The Old Dalton Road project is out to bid with April 2, 2020 being the opening of them.  Since the Goverment has modified rules on meetings that do not allow public participation, they will still open the bids and post them on the web site.
The engineering estimate for the “Schnopp Road” project is 32K – 45K which would be paid out of the Roads Stableization fund.  This could be completed before August 1 of this year.  This is called the “Schnopp Road” project as is includes parts of Old Windsor Road (from the Dalton Town Line), Frank Schnopp Road, portion of New Windsor Road, and George Schnopp Road.
Chairman Galliher discussed the proposal from Regional Resource Group, Inc. for Assessor services.  He asked that everyone review the proposal and get back to him with any questions by Monday.  He, Bob and Viv will get the answers to any questions the Committee may have.

Chairman Galliher reported the bids for Vocational Transportation will be in next week, as well as the Town Mowing bids.  He reviewed Landfill Recapping, Insurances, Water/Sewer, Heating and Cooling, and Green Community.  Plunkett Lake has about 10K left in the account that could be used for sand as requested.  He also reported that Winter Roads is over by 35K, much less than last year.  The Fuel Meter requested could possibly be paid for by a Grant and Bob will be looking into that.  Physicals for the Fire Department must now be done every year, and the Department is in need of new turn out gear. 
Bob said the survey for sidwalk clearing is all over the place, with no concensus.  He also mentioned that very few residents responded.
A motion was made and seconded to accept the minutes for March 5, and March 7, 2020.  The motion passed with a roll call vote, none opposed.
The next meeting of this Committee is April 2, 2020 at 6:30 pm. In the Town Hall downstairs Community Room.  A motion was made and seconed to ajourn at 7:46. The motion passed unanimously with a roll call vote.
Respectfully submitted,


Mary A. Rice, Secretary

 

Amended - FINANCE COMMITTEE & SELECT BOARD JOINT MEETING MINUTES / March 7, 2020 at 8:30am

Community Room, Town Hall

posted 9:30pm 4/2/2020

Members                                   Absent                                      Select Board                                                                                                                                           
Shaun Galliher                         Ray Bolduc, Select Board       Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                                            Bob Graves, Town Administrator  
Chris Pike                                                                                     Rich Kardasen, Select Board
Russ Parks                                                                                           
Mary Rice                          
Jim Chivers
Nancy Smith
Heather Brown
Dick Scialabba (by remote participation)

This joint meeting was opened at 8:38 am.  The Committee and Select Board reviewed budget requests, and asked questions of the department heads present.  The following department heads attended, at their scheduled time, to explain and answer questions about their budget requests to both boards:              
          Fire Department -Fire Chief Ralph Cormie, Larry Turner, and Dick Scialabba by remote
          Water/Sewer – Highway Superintendent Bud Hall
          Highway – Superintendent Bud Hall
          Assessors – Dave Zagorski, Assistant Assessor and Dick Roussin, Peter Persoff Assessors
          Library – Director Tom Butler and Trustee Jim Manning
          Tax Collector/Treasurer – Diane Sturtevant        
          Town Clerk -Dawn Frissell, Clerk, and MaryLou Galliher
All other budget requests were presented by Bob Graves and Viv Mason.  A meeting is scheduled on the 19th with Police Chief Susan Rathbun, and Officer Elizabeth Zip, Animal Control officer. 


The meeting was adjourned at 1:55 pm. The next scheduled  meeting of this Committee is Saturday March 19, 2020 at 6:30 pm. The next regular meeting of this committee is Thursday, April 2, 2020 at 6:30 pm.
Respectfully submitted,


Mary A. Rice, Secretary

 

SELECT BOARD AGENDA / April 2, 2020 at 2:15pm 

Teleconference

posted at 9:45am on 3/28/2020 

Public may attend meeting by phone:  413-449-5095; code 706954# 


2:15 PM, Open Meeting

Review and approve Meeting Minutes from March 11; 25 and 28

Open Old Dalton Road Project bid packages

Meeting Adjournment 

SELECT BOARD AGENDA / March 28, 2020 at 9:00am  

Emergency Meeting Teleconference

posted at 7:42pm on 3/27/2020 

Public may attend meeting by phone:  413-449-5095; code 706954 

 

9:00 AM, Open Meeting

Adopt Covid-19 Policies and Procedures

Any new business not reasonably anticipated before posting agenda 

Adjournment

SELECT BOARD AGENDA / March 25, 2020 at 7:00pm  

Teleconference

posted at 11:05am on 3/23/2020 

Public may attend meeting by phone:  413-449-5095; code 706954 


7:00 PM, Open Meeting

Open Mowing and School Transportation bid packages

Discuss  Assessor Package Bid

Any new business not reasonably anticipated before posting agenda

Meeting Adjournment

 

SELECT BOARD MEETING MINUTES / March 7, 2020 at 8:30am   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted 1pm 3/20/2020

Joint Finance Committee and Select Board on the FY22 Budget

Members                                                                                                                                                                                                                     

Shaun Galliher                                                     Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                     Rich Kardasen, Select Board 
Chris Pike                                                              Bob Graves, Town Administrator                                              
Russ Parks                                                             Absent:  Ray Bolduc, Select Board                          
Mary Rice                          
Jim Chivers
Nancy Smith
Heather Brown
Dick Scialabba (by remote participation)

This joint meeting was opened at 8:38 am.  The Committee and Select Board reviewed budget requests, and asked questions of the department heads present.  The following department heads attended, at their scheduled time, to explain and answer questions about their budget requests to both boards:              
          Fire Department -Fire Chief Ralph Cormie, Larry Turner, and Dick Scialabba by remote
          Water/Sewer – Highway Superintendent Bud Hall
          Highway – Superintendent Bud Hall
          Assessors – Dave Zagorski, Assistant Assessor and Dick Roussin, Peter Persoff Assessors
          Library – Director Tom Butler and Trustee Jim Manning
          Tax Collector/Treasurer – Diane Sturtevant        
          Town Clerk -Dawn Frissell, Clerk, and MaryLou Galliher
All other budget requests were presented by Bob Graves and Viv Mason.  A meeting is scheduled on the 19th with Police Chief Susan Rathbun, and Officer Elizabeth Zip, Annimal Control officer. 


The meeting was adjourned at 1:55 pm. The next scheduled  meeting of this Committee is Saturday March 19, 2020 at 6:30 pm. The next regular meeting of this committee is Thursday, April 2, 2020 at 6:30 pm.
Respectfully submitted,

 

SELECT BOARD AGENDA / March 19, 2020 at 6:30pm  

Community Room, downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 5:30pm on 3/16/2020 

Call to Order

• Review minutes from previous meetings
• Assessors Proposal Discussion
• Police Budget Proposal
• Continued FY21 Budget Discussions
• Adjourn

 

SELECT BOARD MINUTES / February 26, 2020 at 1pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:40pm 3/13/2020


Members present: Select Board members Vivian Mason, Ray Bolduc, Richard Kardasen;

Also: Town Administrator Bob Graves; Lynne Baumgartner, Police Chief Rathbun, Fire Chief Cormier, First Assistant Chief Doug Olds, Larry Turner, Bill Pike


1:00 PM, Jonathan Finn, Regional Director from The Gowry Group, led the discussion about Massachusetts State Laws and insurance that cover liabilities.

Discussion followed regarding Volunteer Firefighters Insurance vs. Workers Compensation, concern over the age of 70 Firefighters and EMTs which are a vital part of our fire department.

Mr. Finn asked for additional information to be sent to him so he can update his quote for insurance for comparison to our present coverage.

Viv asked for a motion to adjourn the meeting at 2:10 p.m. Rich said Yes, Ray said Yes, Viv said Yes.

Respectfully submitted,
Lynne Baumgartner

 

SELECT BOARD MINUTES / February 26, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:30pm 3/13/2020

 

Present: Select Board, Town Administrator, Administrative Assistant, CBRSD members Laurie Casna, Greg Boino and Rich Peters

7:00 PM, Vivian opened meeting, asked if anyone was recording besides us, and if everyone could turn off their phones, Pledge of Allegiance was recited

Police Chief Rathbun presented Joshua Bradley for appointment as new part-time officer. Ray made a motion to appoint, Rich seconded, all said Aye.

Ray made a motion to accept the January 22, 2020 minutes as presented, Rich seconded, all said Aye.

Town Administrator said we are busy working on the upcoming FY2021 budget.

CBRSD Superintendent Laura Casna, J.D., addressed the school budget for the upcoming year; Greg Boino passed out handouts. No reductions to student programs, very modest increases in salaries. Hinsdale’s impact for new school will be just under $240K. The official budget will be presented March 12 for official acceptance.

Rich Peters spoke about the 7 Town regional meeting and discussed changes to district charter. Suggesting we need to write to State Representatives to change the way we are allowed to vote, whether it be 16d or 16n. The school committee decides how a vote will be decided on major projects.

Angela Stetson, as Sidewalk committee representative, proposed submitting a town survey to ask residents if there was a need to clear town sidewalks and a willingness to pay for it. She will meet with Bob Graves on Friday morning to discuss further.

Viv asks for a motion to appoint James Chivers as special employee. Ray made a motion, Rich seconded, all said Aye. Viv asked for a motion to appoint George Sansoucy special employee so he can bid on utility assessments. Ray made a motion, Rich seconded, all said Aye.

Viv asks for a motion to appoint Bill Pike, Dick Scialabba, Ray Bolduc, Jim Chivers and Cathy Turner to CERT. Rich makes a motion, Viv seconds the motion, Ray abstains, Rich and Vivian say Aye. Viv thanks Ray for his hard work to set up this program for Fire fighters over 70 years old to stay involved and able to help the department.

Vivian opened the one Assessor Services bid, from Regional Resource Group. It will be evaluated and after consideration, a recommendation will be made at next SB meeting. The Vocational School Transportation and Town Mowing bids (which were included on the agenda) are not due until March 25, 2020.

Bob said he received a quote for services from Foresight Engineering for Plunkett Beach. He wants to wait until further plans are made for the beach area, boardwalk and/or fishing pier.

Vivian read parts of the letter received from Francisca Heming, DOT District Highway Director regarding the hole in the Maple Street bridge. She read the bridge has been declared “structurally deficient” and it is now on the list for the state to repair in 2025 or 2026.

Vivian mentioned the sand/salt pile for town residents may be moved next year because the DPW trucks cannot get into and out of the yard easily when cars block the driveway. No salt from the salt shed is available to residents; they are not allowed into the Town Garage for safety reasons.

Water/Sewer Dept. Update: Viv announced Continuous Leak letters went out so that residents are on notice to fix leaks to defray water usage costs. Water Commission sent a letter to apply for a change in Distribution Status from D-2 to D-1 (Downgrading would require less stringent certification for workers). As a safety precaution, two workers are sent out to respond to all sewer calls.

Vivian announced excise taxes are due March 5, 2020.

Primary voting will be held at town hall Tuesday, March 3, 2020.

The date for two town properties will be auctioned off for tax title on April 1, which are Lakeview Drive and George Schnopp Rd. Information is posted on the website.

The Select Board received a letter from Country Estates asking if they could contract the town to plow their roads. The answer from DPW was no. The staffing would not support it and there might be legal disqualifications.

Vivian mentioned the town is looking into installing electric car charging station, but process is in initial stages. The town does not want to incur any expenses, but feel we must move forward into the future with electrical vehicle technology.

Earlier today, Jonathan Finn discussed Volunteer Firefighter Insurance. Bob will obtain a quote to proceed forward with the Gowrie Group who could cover any age limit firefighters and EMTs. It was an informative meeting and much was learned about the McNamara Law.

Bob recommends the Select Board to accept the 5-year cable TV renewal with Charter Spectrum at the recommendation of the Cable TV Committee. The contract doesn’t address the channels residents receive. We are going to request a Springfield news channel. It is regulated by the state of Massachusetts and by the FCC. Ray made a motion, Rich seconded, all in favor said Aye. Vivian thanked Dick Eastland for being on the committee, Dick said Bob did all the work.

Discuss Prorated Transfer Permit for vehicle with less than 6 months left in fiscal year; it was decided to keep it the way it is. The cost of garbage disposal and recycling costs are rising, and it should remain as is, no discounted rate for anyone. Rich makes a motion that we do not set up a prorated fee for transfer permits, Ray seconded, all said Aye.

Rich made a motion to raise the Conservation legal fees for ads from $70 to $100 to cover the costs; and to impose a $50 Request for Determination (RDA) fee; Ray seconded, all said Aye.

Viv and Bud Hall went to Haydenville, MA, to receive the $1million award. We also received a couple of letters complimenting the care of winter roads. We need volunteers to work on the Memorial Day parade and ceremony.

Rich made a motion to adjourn at 8:10 p.m., Ray seconded, all said Aye.

Respectfully submitted,
Lynne Baumgartner

SELECT BOARD AGENDA / March 11, 2020 at 7pm  

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:30pm on 3/9/2020 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous 2 Meeting Minutes – February 26, 2020

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator – updates

New Business
Discuss Bid Assessor Package Bid

Discuss Volunteer Firefighter Insurance progress


Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Meeting Adjournment

 

SELECT BOARD MINUTES / January 22, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 6:45am 2/28/2020

 

Present: Select Board, Robert Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened the meeting, noted that it was being recorded; asked if all phones could be turned off. The Pledge of Allegiance was recited.

Rich made a motion to approve January 8, 2020 meeting minutes, Ray abstained, Vivian seconded, both said Aye.

Rich Peters said the Governor is coming out with State budget this week, which correlates with the school budget, which still should be a conservative one. Jim Chivers is now an official member of the school building committee. Go to Blue meeting was held today and Chief Coe and State Police officers were present to go over security at the new school building.

Bob Graves said the Treasurer/Collector has scheduled two property auctions on April 1, based on recommendation from the attorney. For auction will be the old nursing home and a piece of property with Ashmere Lake rights. We received the DEP paperwork on the Transfer Station recapping with final approval. They modified the program in our favor. We won’t need an access road around it. RFP for tax assessment services is posted.

New Business
Eversource requested permission to relocate and install new poles on western side of New Windsor Road. Esther Baldarini showed the board an aerial view where the new solely-owned poles would be installed. They would support a platform system for regulators to be installed so that the voltage would now be consistent. Ray made a motion to approve, Rich seconded, all said Aye.

Ray presented information on Liability Protections for non-health care professional volunteers over 70. He is looking to establish a Citizens Emergency Response Team which is covered by FEMA and Massachusetts emergency management which will work in conjunction with the police and fire departments to help with non-tactical activities. It is a volunteer function. Ray asked for a motion to approve the concept of the CERT. Rich said he has seen them in action, made a motion to approve, Vivian seconded the motion, all said Aye.

Ray announced the new responsibility for the town hall generator has changed from Water/Sewer Supervisor Larry Turner to Emergency Management.

Rich made a motion to appoint new members to Hinsdale-Peru Cultural Council- John Hagan and Joseph Horton. Ray seconded, all said Aye.


Rich made a motion to appoint new members to Council on Aging – Jill Cole and Alice Gmyek. Ray seconded, all said Aye.

Rich made a motion to appoint Angela Stetson, Ty Perrault and Kerri Striebel to Sidewalk Clearing Committee. Ray seconded, all said Aye.

Ray made a motion to appoint Dion Douglas as Alternate to Zoning Board of Appeals
Rich seconded, all said Aye.

Rich made a motion to accept Charlie Browne’s proposed 5-year contract to work as Town Accountant. Ray seconded, all said Aye.

Bud is anticipating the Winter Road Budget (acct. 421-7119) will be overspent soon due to equipment maintenance and a lot of weather events. Rich made a motion to accept overspending the account. Ray seconded the motion, all said Aye. Ray mentioned more heavy preventative maintenance being done now than in the past to prevent repairs on equipment.

Mackenzie Greer of Berkshire Natural Resource Council asked for support for its grant application to make the parking lot for the Old Mill Trail handicapped accessible. This endorsement is aligned with the town’s Recreation and Open Space Plan, and supports recreational opportunities for residents in the town and the region. Need motion to support grant application with a memorandum of understanding. The town of Hinsdale owns the parking lot which is why they need a letter of support. The trail will be ADA compliant for .7 miles and the grant will allow maintenance/adjustments on the tread of the trail and the bridge height to make it more wheelchair friendly. Ray made a motion to support BNRC in their request to obtain a grant; Rich seconded, all said Aye.

Viv is going with Bud Hall to accept the MassWorks $1M grant for Old Dalton Road in Williamsburg, MA tomorrow.

Ray made a motion to adjourn the meeting at 7:40 p.m. Rich seconded, all said Aye.

Respectfully submitted,
Lynne Baumgartner

SELECT BOARD & FINANCE COMMITTEE JOINT MEETING AGENDA

March 7, 2020 at 8:30am and March 19, 2020 at 6:30pm 

Community Room, Town Hall, 39 South St,  Hinsdale MA

posted at 6:00am on 2/27/2020

Open Meeting, Recording Notice, Turn off Phones

Meet to discuss department budgets for Fiscal Year 2021

Meeting to be continued until Thursday, March 19 at 6:30 pm

 

SELECT BOARD AGENDA / February 26, 2020 at 7pm  

Select Board Meeting Room, Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 11:05am on 2/24/2020 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance
Review / Approve Previous Meeting Minutes – January 22, 2020

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator – updates

New Business
Superintendent Laura Cessna, J.D. to address meeting

Police Chief Rathbun to present appointment of new part-time officer

Sidewalk committee survey proposed – approve for Survey Monkey

Appoint James Chivers as special employee
Appoint George Sansoucy special employee so he can bid on utility assessments

Make appointments to CERT: Bill Pike, Dick Scialabba, Ray Bolduc, Jim Chivers and Kathy Turner

Open Bids: Assessor Package; Vocational School Transportation; and Town Mowing

Discuss Foresight Engineering plan for Plunkett Beach

Discuss Francisca Heming, DOT District Highway Director letter re: Maple Street bridge

Talk about moving salt/sand for citizens somewhere out of DPW yard

W/S: Announce Continuous Leak letters went out; applied to change Distribution Status from D-2 to D-1 (Less stringent requirements for workers); two workers to respond to sewer calls

Announce excise taxes are due March 5, 2020

Primary voting to be held at town hall March 3, 2020

Two properties to be auctioned for tax April 1: Lakeview Drive and George Schnopp Rd

Discuss letter from Country Estates re: possibly contracting the town to plow and formulate a response

Discuss looking into installing electric car charging station

Discuss meeting earlier today with Volunteer Firefighter Insurance salesman

Approve 5-year cable TV renewal with Charter Spectrum at the recommendation of the Cable TV Committee

Discuss Prorated Transfer Permit for vehicle with less than 6 months left in fiscal year

Discuss raising the Conservation legal fees for ads from $70 to $100 to cover the costs; and to impose a $50 Request for Determination (RDA) fee

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Meeting Adjournment

 

SELECT BOARD AGENDA / February 26, 2020 at 1pm  

Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3:20pm on 2/10/2020 

 

1:00 PM, Open Meeting, Recording Notice, Turn off Phones

Discussion of Volunteer Firefighters Insurance

Adjournment

 

SELECT BOARD AGENDA / February 12, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 8:15pm on 2/7/2020  


7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – January 22, 2020

Communications and Reports from Department Heads, Boards and Chairs
    Town Administrator – updates

New Business
Sidewalk committee survey proposed – approve for Survey Monkey

Appoint James Chivers as special employee

Make appointments to CERT: Bill Pike, Dick Scialabba, Ray Bolduc, Jim Chivers

Discussion: Prorated Transfer Permit for vehicle with less than 6 months left in fiscal year

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

 

SELECT BOARD MINUTES / January 8, 2020 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 1:38pm 1/24/2020

Present: Vivian Mason, Rich Kardasen – Ray Bolduc was out sick
Robert Graves, TA and Asst. Lynne Baumgartner

Vivian opened meeting at 7 p.m., Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Rich made a motion to approve the December 18 meeting minutes as presented; Viv seconded, all said Aye. Rich made a motion to approve the December 20 meeting minutes as presented; Viv seconded, all said Aye. Rich made a motion to approve the December 24 meeting minutes as presented; Viv seconded, all said Aye.

Communications and Reports from Department Heads, Boards and Chairs
    Rich Peters announced a Go to Blue meeting at the school, where all the Fire, Police and EMS can review security ideas into the school design. School building committee is driven by value engineering which puts extra funds not used to a contingency fund. He spoke about the school’s preliminary budget, which looks like it is on track to be similar to last year’s budget within a 2% or less increase from last year.
   Bob Graves said we are moving forward with tree work on Old Dalton Road, charging it to the Hazardous tree account, will be billed back from grant funds. Foresight preliminary inspected culverts. March 7 is the date set for the Finance Committee to meet with the Select Board and department heads to discuss the FY2021 budget. Goal will be to post the Annual Town Warrant on May 1.

Rich made a motion to set the Annual Town Meeting for Wednesday, May 13, Vivian seconded the motion, both said Aye.
 
Lynne announced that we are receiving $14,194 from the IT Compact Grant for a new copier, scanning software and document retention.

Rich made a motion to appoint Mike Frederick to the Cable Committee, Viv seconds, both said Aye.

Vivian gave Rich Peters a Best Listener certificate. Rich has been coming to the Select Board meetings and reporting back to the town what is happening at the Central Berkshire school board meetings.


After Vivian recused herself, Elizabeth McCarthy is requesting a new host agreement from the town for Green Patriot which will add another 3% of gross revenue to the town, located on Peru Road. This is a separate company from Ipswich Pharmaceuticals.

Dave Stuart asked if the Town Street Listing (Census) could perhaps be completed online. The answer was no because it is federally mandated and requires a household signature.

Rich made a motion to adjourn the meeting at 7:40 p.m.

Respectfully submitted, Lynne Baumgartner

 

SELECT BOARD AGENDA / January 22, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 12pm on 1/17/2020   

 

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – January 8, 2020

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Eversource requests permission to relocated and/or install new poles on western side of New Windsor Road

Ray is going to present more information on Liability Protections for non-health care professional Volunteers over 70

Ray to announce the new responsibility of the town hall generator to Emergency Management

Appoint new members to Hinsdale-Peru Cultural Council- John Hagan & Joseph Horton

Appoint new members to Council on Aging – Jill Cole & Alice Gmyek

Appoint Angela Stetson, Ty Perrault & Kerri Striebel to Sidewalk Clearing Committee

Appoint Dion Douglas as Alternate to Zoning Board of Appeals

Vote to accept Accountant’s proposed 5-year contract

Bud is anticipating the Winter Road Budget 421-7119 will be overspent soon due to equipment maintenance and a lot of weather events. Need motion to accept overspending the account.

Mackenzie Greer of Berkshire Natural Resource Council is asking support for its grant application to make the parking lot for the Old Mill Trail handicapped accessible. This endorsement is aligned with the town’s Recreation and Open Space Plan, and supports recreational opportunities for residents in the town and the region. Need motion to support grant application.

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

SELECT BOARD MINUTES / December 24, 2019 at 9am   

Select Board Meeting Room Upstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:38pm 1/09/2020

Present: Select Board

Vivian opened meeting at 9am

Viv asked for motion to appoint Boris as Website Manager beginning Jan 2 at $19 an hour for up to 5 hours a week. Ray made motion, Rich seconded, all voted Aye.

Viv asked for motion to appoint Boris as temporary Water & Sewer clerk for up to 6 hours a week at $19 per hour Ray made motion, Rich seconded, all voted Aye. Viv said we are checking with state offices and auditors about possible problems with Boris handling both jobs; seem to think if Boris does not do the commitments, that is, with Bud signing the commitment as acting W&S supervisor, will be okay. Shaun thinks it is okay for now so long as it is temporary appointment.

Viv noted we have contacted Dave Prickett and asked for his help in figuring out the best way forward; he was happy to be consulted and will be in touch right after the first. Shaun asked about cost, was told we aren’t sure yet. Mary Rice offered his cost thus far has not been very expensive and he does a great job.

Before closing meeting, Viv asked for patience for a bit as we feel our way forward. It will take some time to figure out the best way ahead and who should be doing what. She asked to put our individual concerns aside and understand everyone wants what is best for the town.

Rich made a motion to adjourn the meeting at 9:21 p.m. Ray seconded.

Respectfully submitted, Vivian Mason

SELECT BOARD MINUTES / December 20, 2019 at 10am   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:35pm 1/09/2020

Present: Select Board, Town Administrator Bob Graves, Adm. Asst. Lynne Baumgartner

Vivian opened meeting at 10am. asking for ideas to kick around for the short-term and long-term coverage in Larry’s absence. When someone leaves, it gives us an opportunity to make changes. We have options to leave things as is—keeping same organization structure, or defining different opportunities and restructuring.

 

We have asked Boris Basora to take over the billing aspect of the position, entering in the CUSI system, different pieces of information, such as monthly readings. Larry showed Boris how data gets uploaded. Boris will deal with initial problems, with Bob help to troubleshoot issues that arise.

 

Bob wants to maintain and build on the sewer system and water system. He suggests hiring someone with mechanical background, not to lose sight of a $40 million sewer system & $15 million water system—Larry has built over the past three years. He thinks asking for Dave Prickett’s advice on how to maintain and service it. What would his recommendation be on staffing the Water Department and the Sewer Department? In the short term, Boris will handle the paperwork, Bud is going to handle the day-to-day supervision, the Select Board will gather information from other towns how they maintain their systems.

 

Vivian asks for a motion to contact Dave for his advice on how best to maintain the systems we currently have, Rich makes a motion, Ray seconds the motion, all say Aye.  

Ray makes a motion for Bud to be interim supervisor for the Sewer Department, until we make a decision, (approx. 90-days) on what/when/who we need to hire as Larry’s replacement. All said Aye.

Rich makes a motion for Bud to sit down with the Town Administrator to negotiate for compensation for additional duties as acting as the Sewer Department supervisor.

 

Rich made a motion to adjourn the meeting at 10:50 a.m. Ray seconded. All said, Aye.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / December 18, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 4:35pm 1/09/2020

Present: Select Board, Asst. Lynne Baumgartner

 

Vivian opened meeting at 7 p.m., Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

Ray made a motion to approve the December 4 meeting minutes as presented; Rich seconded, all said Aye.

 

Town Administrator was absent. Christine Galuecia spoke about the School District’s preliminary budget; looks like it is on track to be similar to last year’s budget. Building committee meeting was rescheduled to tonight.

 

New Business

Ray made a motion to approve the Alcohol license for Bas Ridge Golf Club and Restaurant, Rich seconded, all said Aye. Bas Ridge has one condition: before the electricity is turned back on in the spring, it requires an electrical inspection.

 

Angela Stetson posed a question of who is responsible for clearing town sidewalks. Viv said there is no town by-law about it. Ten years ago, there was an article posed at an annual Town Warrant to fund sidewalk clearing and it was voted down. Shaun said we tried to allocate funds in the budget to hire outside contractors for snow removal, but we never know how much snow we are going to get. Angela suggested forming a committee for a possible solution. Viv will post on the website, looking for any volunteers to join.

 

Will Kacheris was given a (tongue-in-cheek) certificate naming him an Honorary Citizen for attending all the Select Board meetings even though he lives in Pittsfield.

 

Green Patriot Host Agreement Request: Vivian recused herself. Rich then asked Will about the Green Patriot. He didn’t know too much about it, just found out about it yesterday. Green Patriot is a separate Veterans’ organization, wanting to use the extra outdoor space for planting marijuana. Subleasing from Ipswich Pharmaceuticals who already lease the property to grow cannabis. More documentation would have to be sent to legal for their review by Joseph McCarthy and Green Patriot. Dick suggested that Green Patriot, who would profit from the growth of marijuana, would need their own Host Agreement, and their own license from the state of Massachusetts. The dispensary at Bullards Crossing got a final inspection today by the CCC, and the State is ready to come out and inspect the farm.

 

Rich made a motion to adjourn the meeting at 7:21 p.m. Ray seconded.

Respectfully submitted, Lynne Baumgartner

SELECT BOARD MINUTES / December 4, 2019 at 7pm   

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at noon 1/12/2020

Present: Select Board, Town Administrator Bob Graves, Asst. Lynne Baumgartner

7:00 PM, Vivian opened meeting, Pledge of Allegiance was recited. Viv asked if anyone else was recording, no one was.

 

Ray made a motion to accept the November 20th Meeting Minutes as present, Rich seconded, all said Aye.

 

Bob Graves, TA, said he has been working on completing the paperwork for the Green Communities report. Next is the new Hazard Mitigation plan that the town needs to modify one chapter to be adopted from last year’s plan.

 

The Select Board voted to approve the following Class II and Class III License Renewals:

Avid Auto – Warren J. Wetherell  – Class II & III

Berkshire Truck & Auto Sales – David Duquette – Class II

Century Finance – Warren H. Wetherell  – Class II & III

Dufour Escorted Tours – William Dufour – Class II

Gunter’s Foreign Auto Service – Gunter Breitmaier – Class II & III

Hinsdale Service Center – William Denault – Class II

LaRochelle Auto Sales – Paul LaRochelle – Class II & III

Dennis Petell – Class III

Wetherell’s Hinsdale Garage – Warren H. & Kim Wetherell – Class II & III

 

The Select Board voted to approve the following Liquor License Renewals –

Hinsdale Trading - Wines & Malt  - Package

Hinsdale Wine & Spirits - All Alcohol - Package

Home Club - All Alcohol - General on Premise

Ozzies Steak & Eggs - All Alcohol – Restaurant

On hold, Bas Ridge - All Alcohol – Restaurant – pending the Fire Dept inspection, & Electrical inspection to turn on their electricity

 

Ray made a motion to appoint Dick Eastland, Bonnie Conner and Andy Hagadorn to Cable Commission, Rich seconded, all said Aye. Vivian noted that Jim Ouimette is also a member of this committee. Dick said he wants to get more western Massachusetts channels such as 3, 22 and 40.

 

Viv announced Dick Roussin’s resignation from the Personnel Committee. Dick Scialabba is currently the chair. He wants to review the current policy and decide what needs to be updated before scheduling a meeting.

 

Discuss Assessing Services proposal – we have been looking into contracting an outside service, we have met with Regional Resources Group from Leominster. We have gone to Town of Otis to ask them questions about this. For two years, Bob has researched this service in other towns. The contractor comes in with a team to perform evaluations, address abatements, etc. We liked the idea of having a computer presence, you might see a person on a screen, as you approach, lights come on and a person is there by video conferencing. A person may be answering questions for several towns. We can choose the hours we want someone there. They recommend to start up full time. They are experts in the field. It changes the way the town does business. A lot to consider where we want to go next, we can have someone from the company come to a town meeting to answer questions. We would put as an article at the Annual Town Meeting, May 2020.

 

We were awarded a MIIA Risk Assessment Grant today, in order to purchase supplies in the amount of $4,442. Water Department to receive a gas meter, DPW to receive safety jackets, lens, hard hats, vests, and Town Hall to receive slip resistant entry-mats.

 

Consider Helpsy bins which pays the town $.07 per pound for collected textile material. It is a non-profit, which keeps material from going into landfills. They are not servicing our area at the moment. Once more towns accept idea, we can move forward.

 

Kick around Sand for Seniors idea – sand delivered by bucket to Senior residents because they are unable to pick up the heavy sand themselves. Rich mentioned that the seniors from Wahconah did this as a project in Dalton, and Ray mentioned the Boys Scouts could perform this task.

 

Fire Department/McNamara law update – we are still trying to figure out how to insure the elder firefighters.

 

There is no update on CBRSD motion to accept and rewrite the charter agreement as yet. All seven town would have to be in agreement. Dalton shouldn’t be allowed to use N whenever they want to, because they have 55% of the pupils.

 

Vivian made a motion to adjourn the meeting at 7:45 p.m. Rich seconded, all said Aye.

 

Respectfully submitted, Lynne Baumgartner

SELECT BOARD AGENDA / January 8, 2020 at 7pm  

Community Room, Downstairs, Town Hall, 39 South St,  Hinsdale MA

posted at 3pm on 1/2/2020   

7:00 PM, Open Meeting, Recording Notice, Turn off Phones, Recite Pledge of Allegiance

Review / Approve Previous Meeting Minutes – December 18, 20 and 24

 

Communications and Reports from Department Heads, Boards and Chairs

    Town Administrator – updates

 

New Business

Ray is going to present more information on Liability Protections for non-health care professional Volunteers over 70

Appoint Mike Frederick to the Cable Committee

Appoint Boris Basora as a special employee

Green Patriot requesting Host Agreement at 00 Bullards Crossing Road to lease land from Joseph McCarthy with more information regarding  
    Spring Planting

 

Any new business not reasonably anticipated before posting agenda

Round Table Discussion

Public Comments

Meeting Adjournment

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