LIBRARY BOARD - Agendas & Minutes

LIBRARY BOARD AGENDA / October 6, 2020 at 6:30pm   

Hinsdale Library 

posted 11:50am on 9/23/2020     

Approval of Minutes

Director’s Report

Treasurer’s Report

Old Business

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: November 10, 2020

LIBRARY BOARD AGENDA / September 8, 2020 at 6:30pm   

Hinsdale Library 

posted 11:50am on 8/23/2020     

Approval of Minutes

Treasurer’s Report

Director’s Reports

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: October 6, 2020

LIBRARY BOARD AGENDA / August 11, 2020 at 6:30pm    Postponed from August 4

Hinsdale Library 

posted 4:30pm on 7/15/2020        

SECRETARY’S REPORT

DIRECTOR’S REPORT

TREASURER’S REPORT

OLD BUSINESS

NEW BUSINESS

ROUND TABLE DISCUSSION

ADJOURN

 

NEXT MEETING: SEPTEMBER 8, 2020

LIBRARY BOARD MINUTES / August 11, 2019 at 6:30pm 

Hinsdale Library 

posted noon on 9/23/2020        

 

Attending: Mary Rice, Russ Parks, Lois Murray, Nancy Crane, Jim Manning, Dawn Frissell, and Tom Butler,Director

 

Secretary’s Report:

A motion was made and seconded to accept the previous month’s minutes as written and sent. – Vote – All ayes

Director’s Report:

None

Old Business:

Still contacting contractors for heating system and roof.

New Business:

Pamphlets were handed out by the secretary to each member. They include the:

•Articles of Corporation

•Hinsdale Library Board of Trustees By-laws

•Lending By-Laws

One copy of the Massachusetts Trustees Handbook will be left in the Library and available to all Trustees. (Each Trustee should be reviewing these pamphlets)

A motion was made and seconded with a unanimous vote to amend the Library Board of Trustees By-laws to say:

….. going forward there will be nine (9) Board of Trustees members; six of whom will be lifetime and three who will be appointed as  the Town Library Committee. (By-law #1)

The Board conducted elections. The following officers were nominated, seconded, and elected by unanimous vote:

James Manning  - Chair

Dawn Frissell – Secretary

Lois Murray – Interim Treasurer

Russ Parks- Trustee Overseeing Major Projects with Director

Current Lifetime Trustees are:

Lois Murray

Russ Parks

Nancy Crane

Mary Rice

Jim Manning

Dawn Frissell

We will be looking for three people to be appointed to the board who will be the Town representatives. Interested parties should contact Tom at the library or e-mail Jim Manning. (jdmanning1207@gmail.com.) There are possibly two people who have already shown some interest.

A motion was made and seconded with a unanimous vote to send Arthur Rosen and Laura Galliher letters of regret and appreciation from the board following their resignations.

A motion was made and seconded to appoint Michael Galliher as a Library Assistant. The town will be notified so he can be sworn in and appointed by the town. Vote- all ayes

Treasurer:

Two boxes of Treasurer files along with one checkbook were transferred over to Lois Murray from Laura Galliher former Treasurer. Mary will go over the papers with Lois. Jim would like to change banks and hire a local accountant.

Round Table:

The secretary made the suggestion to call Kofile to get an estimate on preserving the Library’s original record book.

Meeting adjourned at 7:43 pm.

Respectfully submitted, Dawn Frissell, Secretary

LIBRARY BOARD AGENDA / July 7, 2020 at 6:30pm 

posted 6:40pm on 6/17/2020


Approval of Minutes
Treasurer’s Report
Director's Report
Old Business
New Business
Round Table Discussion
Adjournment


Next Meeting
August 4, 2020

LIBRARY BOARD MINUTES / July 7, 2019 at 6:30pm 

Hinsdale Library 

posted noon on 8/23/2020        

Attending: Dawn Frissell, Lois Murray, Nancy Crane, Russ Parks, Jim Manning, Arthur Rosen, Chair, Tom Butler, Director

Secretary: A motion was made and seconded to accept the minutes as written and sent – Vote – all ayes

Director’s report: Tom told the Board that the library has re-opened completely with guidelines in place:

Books brought back are quarantined, masks must be worn, hand sanitizer both going in  and coming out, patrons can pick out books but books not taken are separated from the rest, number of people coming in at one time are limited, computers are in use if patrons ask then only one a day, shields at the in-take desk. Tom stated that there is a growing number of grandparents bringing in children.

Motion made and seconded to accept the Director’s report. –Vote-all ayes

 

New Business:

Arthur Rosen resigns as chair of the Board but says he will continue as a member. (Letter on file)

(Several days later Arthur sent out an e-mail stating he was resigning from the board completely. This leaves us with a need for two members.) We are hoping to get a member who will be willing to take over the finances.

This leaves two openings on the Board. The announcement will be put on the Library and Town Website for interested parties to contact the board.

The Board needs to reorganize.

The suggestion was made for a possible meeting in two weeks to discuss the finances. Jim will follow up on hiring practices.

 

Old Business: The heating and roof were discussed. Any repairs will come out of the Trustees Funds.

Round Table: None

A motion was made and seconded to adjourn the meeting at 7:40 PM. (Vote- all ayes)

Respectfully submitted, Dawn Frissell, Secretary

LIBRARY BOARD AGENDA / June 9, 2020 at 6:30pm 

posted 6:20pm on 6/3/2020

Approval of Minutes
Treasurer’s Report
Director's Report
Old Business
New Business
Round Table Discussion
Adjournment

LIBRARY BOARD MINUTES / June 9, 2019 at 6:30pm 

Hinsdale Library 

posted 4:30pm on 7/15/2020        

The Hinsdale Library Board of Trustees met on Tuesday, June 9, 2020 at 6:30 Pm.

Attending were: Arthur Rosen, Chair, Lois Murray, Russ Parks, Nancy Crane, Dawn Frissell, Laura Galliher, James Manning, and Tom Butler, Director

 

Secretary’s Report:

A motion was made and seconded to accept the minutes of the last meeting as written and sent/ Vote – all ayes

 

Director’s Report:

•Tom says he has received over 100 e-mails asking about the guidelines for using the library. There was a soft opening last week using the following guidelines from the state: Face masks, disinfecting inside and out, curbside service, plexiglass on the desk, no inter-library loan, assistants find the books for the patrons, books are quarantined for 4-5 days, returned books left outside in boxes, no computer use.

•Jim suggested having gloves available for patrons.

•Tom feels the state aid for the year may be affected by the COVID-19 pandemic.

•Tom and Jim went to Finance to present the budget. They feel things went well and the budget will be presented at town meeting as presented to the Finance Committee. No changes were made.

 

A discussion ensued about the tree stumps out front. Tom says Eversource told him they were coming back to remove stumps and plant new trees.

 

The Board received the resignation of Laura Galliher from the Board. (Letter to follow). The Board will need to find someone to handle the financials and the tax reports.

 

Motion made and seconded to adjourn the meeting. – Vote all ayes

Meeting adjourned at 7:39 PM

 

Respectfully submitted, Dawn Frissell, Secretary

 

Next meeting on July 7, 2020  6:30 PM

Cancelled - LIBRARY BOARD AGENDA / April 7, 2020 at 6:30pm 

posted 12:20pm on 2/24/2020

 

Approval of Minutes
Treasurer’s Report
Director's Report
Old Business
New Business
Round Table Discussion
Adjournment


Next Meeting
May 5, 2020

 

LIBRARY BOARD AGENDA / FEBRUARY 4, 2020 at 6:30pm 

posted 8:28pm on 1/15/2020


Approval of Minutes
Treasurer’s Report
Director's Report
Old Business
New Business
Round Table Discussion
Adjournment


Next Meeting
April 7, 2020

 

LIBRARY BOARD AGENDA / January 8, 2020 at 6:30pm 

posted 3:40pm on 12/05/2019

Approval of Minutes

Director’s Report

Treasurer’s Report

Old Business

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: February 5,  2020

LIBRARY BOARD AGENDA / December 3, 2019 at 6:30pm 

Hinsdale Library 

posted 1:40pm on 11/14/2019

Approval of Minutes

Director's Report

Secretary’s Report

Treasurer’s Report

New Business

Old Business

Round Table Discussion

Adjournment

LIBRARY BOARD AGENDA / November 5, 2019 at 6:30pm 

Hinsdale Library 

posted 4:30pm on 10/11/2019

 

Approval of Minutes

Director’s Report

Treasurer’s Report

Old Business

New Business

Round Table Discussion

Adjournment

NEXT MEETING: December 3, 2019

LIBRARY BOARD AGENDA / October 1, 2019 at 6:30pm 

Hinsdale Library 

posted 8:30pm on 9/4/2019        

 

Approval of Minutes

Treasurer’s Report

Director’s Report

Old Business

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: November 5, 2019

LIBRARY BOARD AGENDA / September 3, 2019 at 6:30pm 

Hinsdale Library 

posted 8:30am on 8/8/2019        

 

Approval of Minutes

Treasurer’s Report

Director’s Report

Old Business

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: October 1,  2019

LIBRARY BOARD AGENDA / August 6, 2019 at 6:30pm 

Hinsdale Library 

posted 9am on 7/28/2019        

Approval of Minutes

Treasurer’s Report

Director’s Report

Old Business

New Business

Round Table Discussion

Adjournment

NEXT MEETING: September 3, 2019

LIBRARY BOARD AGENDA / July 2, 2019 at 6:30pm 

Hinsdale Library 

posted 3:39pm on 6/14/2019        

Approval of Minutes

Treasurer’s Report

Director’s Report

Old Business

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: August 6, 2019

LIBRARY BOARD AGENDA / May 7, 2019 at 6:30pm                                                     posted 8:39 am on 5/3/2019

Hinsdale Library                                                                                                               

 

Approval of Minutes

Treasurer’s Report

Director’s Report

Old Business

New Business

Round Table Discussion

Adjournment

 

NEXT MEETING: June 4

LIBRARY MINUTES / May 1, 2018 at 6:30pm                                                              posted 10:45am on 6/6//2018

Hinsdale Library                                                                                                                                                          

Attending: Russ Parks, Arthur Rosen, Dawn Frissell, Mary Rice, Lois Murray

 

No Director’s report as he was on vacation.

 

Motion made and seconded to accept the minutes as read/written/ sent – 4 ayes/ one abstention

 

Russ reported on visit made by Pariseau Heating. The returns were clogged, furnace filters were clogged and may need replacing, and ducts to the children’s room need work. They figured the furnace had been put in in the ‘70s. The company also suggested possibly going to propane in the future.

A new furnace wouldn’t supply that much more heat. The company did do some work on the ducts and filters. They will be getting in touch with Arthur with a final report. We will discuss where to go from here in the future.

 

Meeting adjourned at 6:47pm.

 

Respectfully submitted, Dawn Frissell

LIBRARY MINUTES / April 10, 2018 at 6:30pm                                                              posted 10:00am on 5/3//2018

Hinsdale Library                                                                                                                                                          

Attending: Vivian Mason, Russ Parks, Laura Galliher, James Manning, Arthur Rosen, Dawn Frissell, and Tom Butler, Librarian

 

A motion was made and seconded to accept the Secretary’s minutes as sent/written.

 

Director’s report:

•4 Bulbs are out in the overheard lights. Waiting to get hold of Logan Brooks to help change them.

•We will wait to the end of heating season to deal with the furnaces. There is still a question as to whether we need two systems or one large one. The fans are making a difference in the heating quality.

•Final payment was sent for state aid ($1400.00) Total of $2725.52.

•Tom had to buy a new printer. He got it from Berkshire Graphics. It cost $600.00 (town account). There is a 5 year warranty and lifetime service. Tom found out anything for technology can be taken out of the materials account.

 

There was no Treasurer report

 

There was an invoice from Crosier Electric for repairs for $650.11 (Mark did not charge for his time)

Motion made and seconded to pay the bill / Vote – all ayes

 

There has been a donation to the library form the Swift Family

 

Tom will be putting out an ad for part-time (possible candidate has a strong background in Technology and the Arts)

He will advertise on the Website and Town Hall.

 

Round table – Tom saw a 50” tv at BJs for $299. This will be taken from state aid. Will probably go to WalMart or Target because we have a tax- free account there.

 

The Cultural Council got their movie license.

 

There is a new name board for the front door.

 

Meeting adjourned at 6:59 PM.

 

Respectfully submitted, Dawn Frissell/ Secretary

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