LAKE MANAGEMENT COMMITTEE
Agendas, Minutes, and other Documents

Lake Management Committee Remote Meeting Agenda / May 11, 2021 at 4pm-5:50pm

posted at 10:30am on 5/7/2021    Remote Zoom Meeting, Hinsdale MA 01235

 

Please note: the public may attend this meeting via Zoom.us online or by telephone. Register in advance for this meeting:  https://us02web.zoom.us/meeting/register/tZUqcuuqqT0uE9GYVFUkbdITWobLvVRT-g1t 

After registering, you will receive a confirmation email containing information about joining the meeting.

 

Open meeting

Secretary’s Report - Approve previous minutes

Updates on the Lake Management’s budget requests for the Annual Town Meeting

Review the first newsletter progress and preparation for distribution

Follow up on the 2021 herbicide process including contract, sign location mapping

Plunkett Reservoir

  • Discuss the Plunkett spillway/dam updates

  • Open public comments on other issues not on agenda pertaining to Plunkett Reservoir

Ashmere Lake 

  • Open public comments on any issues not on the agenda pertaining to Ashmere Lake

Discussion of abandoned properties on Ashmere Island and at other possible locations on both lakes.  

Discuss status of sewer compliance around both of the lakes. 

Update on returning to in-person, town hall meetings beginning in June.

Review LMC correspondence and discuss any important matters for LMC that arose after the agenda was posted

Meeting Adjourned      

Lake Management Committee Remote Meeting Agenda / April 13, 2021 at 4pm-5:50pm

posted at 1pm on 4/8/2021

Remote Zoom Meeting, Hinsdale MA 01235

Please note: the public may attend this meeting via Zoom.us online or by telephone. Register in advance for this meeting:  https://us02web.zoom.us/meeting/register/tZUqcuuqqT0uE9GYVFUkbdITWobLvVRT-g1t 

After registering, you will receive a confirmation email containing information about joining the meeting.

 

Open meeting

Secretary’s Report - Approve previous minutes

Plunkett Reservoir

  • Discuss the Plunkett spillway/dam emergency

  • Open public comments on other issues not on agenda pertaining to Plunkett Reservoir

Ashmere Lake 

  • Open public comments on any issues not on the agenda pertaining to Ashmere Lake

Discuss any changes to the Lake Management’s budget requests for the Annual Town Meeting

Follow up on the 2021 herbicide process

Take steps to build out our mailing list/ contact info for our newsletter/ notification network.

Establish sign posting protocols and lake locations. Develop a purchase supply list.

Discussion of abandoned properties on Ashmere Island and at other possible locations on both lakes.

Discuss status of sewer compliance around both of the lakes. 

Review LMC correspondence and discuss any important matters for LMC that arose after the agenda was posted

Meeting Adjourned      

Lake Management Committee Remote Meeting Agenda / March 30, 2021 at 4pm-5:50pm

posted at 12:30pm on 3/25/2021

Please note: the public may attend this meeting via Zoom.us online or by telephone.

When: Mar 30, 2021 04:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZUodu2trT4tHdTXNE9xOaXdI5tyJhia3c2k

After registering, you will receive a confirmation email containing information about joining the meeting.

 

•Open meeting

•Approve LMC meeting minutes provided by the secretary.

•Continue discussions on this year’s herbicide treatment at both lakes. Dominic Meringolo from Solitude will join the meeting to answer questions or concerns pertaining to upcoming herbicide treatments.  LMC will review proposed changes in Solitude’s contracts reflecting multiple treatments.  Committee to create a list of recommendations to pass on to the Select Board.

•Discuss lake management’s public communication efforts including BOH’s recent request for LMC involvement.

•Discuss any Lake Management ATM budget requests updates.

•Open public comments on any issues not on the agenda.

•Review LMC correspondence and discuss any important matters for LMC that arose after the agenda was posted.

•Meeting Adjourned      

Lake Management Committee Remote Meeting Agenda / March 9, 2021 at 4pm-5:50pm

posted at 8:25pm on 3/3/2021

Please note: the public may attend this meeting via Zoom.us online or by telephone.

Topic: Hinsdale Lake Management Meeting

Time: Mar 9, 2021 04:00 PM Eastern Time (US and Canada)

https://us02web.zoom.us/j/89134851039?pwd=amNOektyY3JQUnBhNVhOdkhtQnhSZz09

Meeting ID: 891 3485 1039

Passcode: 213183

Open meeting

Secretary’s Report - Approve previous minutes

 

OLD BUSINESS

Discuss Lake Management’s budget requests for the Annual Town Meeting

Continue to address the Solitude herbicide process and develop recommendations

Discuss public communication efforts for Lake Management issues, (newsletter, email list…)

 

Plunkett Reservoir

  • Discuss updates with the Plunkett Dam and Spillway operations

  • Discuss lake water levels

  • Open public comments on other issues not on agenda pertaining to Plunkett Reservoir

 

Ashmere Lake 

  • Open public comments on any issues not on the agenda pertaining to Ashmere Lake

 

NEW BUSINESS

Review LMC correspondence and discuss any important matters for LMC that arose after the agenda was posted

 

Meeting Adjourned

 

Lake Management Committee Remote Meeting Agenda / March 9, 2021 at 4pm-5:50pm

posted at 9:25am on 5/3/2021  Remote Zoom Meeting, Hinsdale MA 01235

 

Members present on Zoom: Andy Hagadorn (AH), Monica Montferret (MM), Duane Bruce (DB), Cynthia Grippaldi (CG), Bill Logue (BL), Rick Koch (RK) and Paul McMahon (PM) during the early meeting

Others present: Fred Wang, (FW)

 

This meeting’s Zoom links:

https://us02web.zoom.us/j/89134851039?pwd=amNOektyY3JQUnBhNVhOdkhtQnhSZz09
https://us02web.zoom.us/meeting/register/tZIpcOCgrjIpG9cJNkGQLJYgLkdyZE8SUDzC

 

Opened meeting at 4:00 PM

Secretary’s Report – Minutes approved for February 25, 2021. Motion DB, 2nd RK - Members polled in favor RK, CG, BL, DB, AH, PM and MM.

 

OLD BUSINESS

Lake Management’s Annual Town Meeting budget requests were submitted to Bob Graves. AH and MM will attend the joint meeting between the Select Board and the Finance Committee on 3/13/21 at 11:30 AM. AH sent emails to Select Board and Finance Committee in support of an engineering study to address the upgrades and redesign of the current spillway at Plunkett. AH will ask Bob Graves if the 2020 Dam Safety report is available. BL and FW will reach out to local engineering firms for advice on the spillway needs and they will seek copies of recent Dam Safety inspection reports from the state. MM will forward joint budget meeting email to LMC.

MM recapped an hour-long call with Dominic Meringolo* from Solitude to discuss ways to treat the abundance of weeds seen last year at Plunkett Reservoir and to discuss the FY22 contract with possible modifications for single/multiple treatments. It was noted during the meeting that the chemical suggested to treat tape grass in the northern cove does not seem like one that would be considered acceptable due to fish concerns. Dominic accepted LMC’s request to attend a Zoom meet in March or early April with the entire committee. Attached is a brief summary of the phone conversation.

About an hour into the meeting, three rude and disruptive people showed up and the Zoom meeting was shut down. All the original attendees were emailed a new Zoom meeting notice and shortly thereafter the meeting continued.

AH has had ongoing talks with Bob Graves concerning a public communication pipeline for Lake Management issues. The plan is for LMC to have their own notification platform and build a contact list using MailChimp. Once established, LMC will use for periodic newsletters, emergency notifications such as algae blooms, and important updates such as herbicide applications.

Meeting adjourned at 6:01 pm. (CG motion, RK Second)

Respectfully submitted, Monica Montferret

* To read the notes from the phone call, click here.

Lake Management Committee Remote Zoom Meeting Agenda / February 25, 2021 at 4pm-5:50pm

posted at 4:45pm on 2/22/2021

Please note: the public may attend this meeting via Zoom online or by telephone

Topic: Lake Management Committee Meeting

Time: Feb 25, 2021 04:00 PM Eastern Time (US and Canada)

 

Join Zoom Meeting

https://us02web.zoom.us/j/6378217520?pwd=Mms3SjZwaGh4K3JITkdqVlNiZ0ZUUT09

 

Meeting ID: 637 821 7520

Passcode: 198082

One tap mobile.     +16468769923,,6378217520#,,,,*198082# US (New York)

+1 646 876 9923 US (New York)

 

Open meeting

Secretary’s Report – Review and approve previous minutes

OLD BUSINESS

Discuss Solitude herbicide treatments at Ashmere and Plunkett.  Decide on a list of recommendations to forward to the Select Board.

Discuss the newsletter/inputs/distribution list

Update on the Lake Management’s ATM budget requests submitted on 02/22/21

 

NEW BUSINESS

Review LMC correspondence and any new business not reasonably anticipated before posting agenda

Meeting Adjourned      

Lake Management Committee Remote Zoom Meeting Minutes / February 25, 2021 at 4pm-5:50pm

posted at 10am on 5/6/2021   Remote Zoom Meeting, Hinsdale MA 01235

 

Members present on Zoom: Andy Hagadorn (AH), Monica Montferret (MM), Duane Bruce (DB), Cynthia Grippaldi (CG), Bill Logue (BL), and Rick Koch (RK).  Not present: Paul McMahon (PM)

Others present: Fred Wang, (FW)

 

This meeting’s Zoom link:

https://us02web.zoom.us/j/6378217520?pwd=Mms3SjZwaGh4K3JITkdqVlNiZ0ZUUT09

Opened meeting at 4:04 PM

Secretary’s Report – Minutes approved for January 12, 2021. Motion RK, 2nd CG - Members poled in favor RK, CG, DB, AH, and MM. BL & PM not present.

 

OLD BUSINESS

The LMC discussed some changes they would like to implement with herbicide treatments at Ashmere and Plunkett. MM took an action to contact Bob Graves concerning how expenses have been billed in past years. She will also contact Dominic Meringolo at Solitude to get a better understanding of Solitude’s typical timeline for the herbicide treatment process, more information around an August treatment at Plunkett and a few financial clarifications. RK will talk with Caleb Mitchell concerning changes/clarification to OCC notification process and how best to document them.

 

The LMC decided they would prefer to create their own newsletter rather than include articles in the town wide newsletter. A main factor in this decision was needing to create an email database for other times when lake residents need to be notified, such as the algae blooms that occurred the previous years. The Town did not want Code Red used for algae bloom notification when asked. AH and CG will take the lead on looking into Mail Chimp, its forms and the logistics needed to initially set up an email database.

 

The LMC was provided with the attached copy of the Lake Management Budget Worksheet submitted by MM on 2/22/21.

Meeting adjourned at 5:55pm

Respectfully submitted, Monica Montferret

Lake Management Committee Remote Zoom Meeting Agenda / February 9, 2021 at 4pm

posted at 5:25pm on 2/3/2021

Open meeting - Lake Management Committee has invited you to a Zoom meeting.

When: Feb 9, 2021 04:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZ0sdO2gqzoqGd3jOf1JqV-tnw-cxrLb5m_e

Meeting ID. 891 3485 1039

Passcode  213183

Please note: the public may attend this meeting via Zoom online or by telephone. Zoom attendees must register the first time attending a LMC meeting via Zoom, so please do this a few minutes early. After registering, you will receive a confirmation email containing information about joining the meeting. 

Open meeting

Secretary’s Report – Review and approve previous minutes

 

OLD BUSINESS

Discuss and finalize Lake Management’s ATM budget requests

Discuss Solitude herbicide treatments at Ashmere and Plunkett.  Decide on a list of recommendations to forward to the Select Board.

Follow up on the joint meeting with the Select Board

Plunkett Reservoir

  • Updates on the Plunkett spillway, drawdown, and gate valve operations

  • Open public comments on other issues not on agenda pertaining to Plunkett Reservoir

Ashmere Lake 

  • Open public comments on any issues not on the agenda pertaining to Ashmere Lake

 

NEW BUSINESS

Discuss joining LAPA West

Review LMC correspondence and any new business not reasonably anticipated before posting agenda

Meeting Adjourned      

SELECT BOARD & LAKE MANAGEMENT COMMITTEE JOINT MEETING AGENDA / January 27, 2021 at 6pm   

Community Room, Downstairs, Town Hall, 39 South Street, Hinsdale MA

​Posted at 7:45am on 1/25/2021  

Public may attend meeting by zoom: 

https://us02web.zoom.us/j/85634405303?pwd=NUg2SEFpc3h1dUQ1SWxwZTB6RDZVUT09

 

Meeting ID: 856 3440 5303

Passcode: 5501235

 

Discuss Committee Mission Statement; items of interest

Discuss the Select Board’s expectations for the Lake Management Committee; Committee parameters

Discuss Communications

Discuss Lake Management Budget / ATM / Contract Responsibilities

Discuss Solitude Contract Enforcement / 2021 Changes to Contract

Public Comments

Adjournment to regularly scheduled Select Board Meeting at 7 p.m.

Lake Management Committee Remote Zoom Meeting Agenda / January 12, 2020 at 4pm

posted at 10:45am on 1/7/2021

Open meeting - Lake Management Committee has invited you to a Zoom meeting.

When: Jan 12, 2021 04:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZ0sdO2gqzoqGd3jOf1JqV-tnw-cxrLb5m_e

 

Secretary’s Report - Approve previous minutes

 

OLD BUSINESS

Discuss LMC/Select Board meeting on January 27, 2021

Discuss Lake Management ATM inputs

Plunkett Reservoir

  • Discuss status of Plunkett Dam and Spillway – gate valve repairs/DPW/Future Repairs & Funding

  • Discuss lake drawdown and water level chart

  • Discuss future efforts to warn public of algae blooms – coordinate with BOH, HPD & Emergency Management

  • Open public comments on other issues not on agenda pertaining to Plunkett Reservoir

Ashmere Lake 

  • Open public comments on any issues not on the agenda pertaining to Ashmere Lake

 

NEW BUSINESS

Discuss new LMC member applicant letter

Review 2020 Fall Survey Report-Hinsdale Lake Management from Solitude for both lakes and discuss 2021 options

Solicit input from LMC members regarding how our committee should go forward

Review LMC correspondence and discuss any important matters for LMC that arose after the agenda was posted

Meeting Adjourned      

 

Please note: The public may attend this meeting via Zoom online or by telephone. Zoom attendees must register the first time attending a LMC meeting via Zoom, so please do this a few minutes early. After registering, you will receive a confirmation email containing information about joining the meeting. 

 

Lake Management Committee has invited you to a Zoom meeting.

When: Jan 12, 2021 04:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZ0sdO2gqzoqGd3jOf1JqV-tnw-cxrLb5m_e

Lake Management Committee Remote Zoom Meeting Minutes / January 12, 2020 at 4pm

posted at 9:15am on 2/26/2021

 

Members present on Zoom: Andy Hagadorn (AH), Monica Montferret (MM), Duane Bruce (DB), Cynthia Grippaldi (CG), and on phone Rick Koch (RK).

Others present: Bill Logue (BL), Fred Wang, (FW) Gunter Breitmaier (GB), Caleb Mitchell (CM), Vivian Mason (VM)

This meeting’s Zoom link:

https://us02web.zoom.us/meeting/register/tZ0sdO2gqzoqGd3jOf1JqV-tnw-cxrLb5m_e

 

Opened meeting at 4:00 PM

Secretary’s Report – Meeting minutes for December 8, 2020 were accepted and approved by DB, PM, AH, CG, MM.

 

OLD BUSINESS

There was discussion on the upcoming LMC/Select Board joint meeting to be held January 27, 2021 was centered around proposed agenda items. LMC would like to understand what our function is according to the Select Board and regroup after that.

 

MM explained to the committee how lake management budget request process works leading up to the annual town meeting. The LMC would like to resume removing 99 yards of silt from Plunkett retention pond. LMC should prioritize the big tickets items including the engineering study for spillway redesign before presenting to Select Board and Finance Committee. Attached budget worksheet shows line items discussed.

 

Plunkett Reservoir

Caleb Mitchell explained the town requested the Conservation Commission issue an emergency drawdown permit to do a late drawdown and stated that anyone who disagreed had the opportunity to contact and discuss it with MA DEP. The Commission approved the permit because they felt the winter ice would damage the batter boards. Hinsdale DPW personnel will be trained to work the valve to maintain the lake level. Fred Wang has been keeping Plunkett drawdown water level data and AH showed the committee the data chart, attached. Members of the public are looking to see the SOPs and Bob Graves has indicated that this and value management log books will be posted soon on the town website’s lake management page. AH will send an email to follow up.

AH discussed future efforts to warn public of algae blooms. Board of Health and LMC wanted to use Code Red but Hinsdale Police Chief and Emergency Management do not want to use this tool for an algae bloom. In the past, signs were posted, and lake residents' doors stuffed with notices by BOH. The LMC will continue to explore further options.

Ashmere Lake

No issues to report pertaining to Ashmere Lake.

 

NEW BUSINESS

A motion was made (AH) and seconded (MM) that LMC’s recommendation be the Select Board appoint Bill Logue as LMC’s newest member. The Select Board is expected to consider this appointment at their meeting on 1/13/21. Members polled: yes votes: AH, MM, DB, CG, PM, and RK.

 

In the remaining time, a quick discussion occurred around the 2020 EOY Reports supplied by Solitude. Caleb Mitchell was concerned that surveys before treatments were not provided in a timely manner and will send Dominic an email reminding him of the information and communication as outlined in OCC that should be supplied to Conservation Commission directly. The commission needs this information, especially pre and post treatment maps, in a timely manner. Goal of herbicide treatment is to do less over time once vegetation is under control. The LMC plans a future meeting to discuss all parties' responsibilities. CM will send out copies of OCC and MM will send out the Solitude contract for review.

 

Meeting adjourned at 5:59pm

Respectfully submitted, Monica Montferret

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