FINANCE COMMITTEE - Agendas & Minutes

FINANCE COMMITTEE MEETING MINUTES / June 18, 2020 at 6:30pm

Community Room, Town Hall

posted 3:50pm 7/3/2020

Members                              Absent                                    Other                                                                                                                                         
Shaun Galliher                    Nancy Smith                           Viv Mason,  Select Board Chair                                                                   
Chris Pike                                                   
Jim Chivers                                                                                 
Russ Parks                                                                                   
Heather Brown
Mary Rice  (remote)                                                                                                                                                                                                
Bonnie Conner (remote)                                                                                                       
Dick Scialabba 

The meeting was opened at 6:33 pm.
Chairman Galliher explained the request for a Reserve Fund Transfer of 11K to cover Police Department Asst. Salaries.  Primarily this is due to unforeseen expenses such as  the turn over in the department that required additional training.  Another factor is an item in their contract that adds a stipend for an officer getting additional educational degrees.
A motion was made and seconded to approve a Reserve Fund Transfer of 11k to the Police Department Assistant Salaries Account.  The motion passed unanimously by a roll call vote.
A motion was made and seconded to adjourn at 6:44 pm.  The motion passed unanimously by roll call vote.  
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING MINUTES / June 4, 2020 at 6:30pm

Community Room, Town Hall

posted 3:00pm 7/3/2020

Members                               Absent                                  Other                                                                                                                                         
Shaun Galliher                      Chris Pike                            Viv Mason,  Select Board Chair                                                                   
Nancy Smith (remote)                                                       Bob Graves, Town Administrator   
Jim Chivers                                                                          Rich Kardasen, Select Board (remote)
Russ Parks  (remote)                                                         Lynne Baumgartner, Admin Assnt                     
Heather Brown
Mary Rice  (remote)                                                                                                                                                                                                
Bonnie Conner (remote)                                                                                                       
Dick Scialabba (remote)


The meeting was opened at 6:32 pm.
A motion was made and seconded to accept the minutes of the May 21, 2020 meeting as written.  The motion passed unanimously by roll call vote.
Bob Graves reported the construction on Old Dalton Road has begun this week, starting at Maple Street end.  One issue arose about a culvert near the Dalton Town line that is not on the original engineering drawing.  That is being looked into by all parties involved.
Jim Chivers, member of the School Building Committee, reported the progress on the new building.  There are no issues and work in progressing.  The workers are adhering to the Covid-19 guidelines.  According to Tom Callahan, they may be making changes to the design of the building due to the Covid-19 issues.  No interior work will be done until winter, but talks are now underway.
Chairman Galliher announced that the Seven Town Advisory Committee has been re-activated.  Viv Mason, Select Board Chair, is now a member and they are looking for a member of the Finance Committee.  We have one member that will consider joining that committee.
Chairman Galliher and the Committee reviewed and discussed each article on the ATM Warrant.  All articles were approved by the Committee except for a section of Article #4., the CBRSD Assessment.  This is an increase of approximately 100K over last years assessment.  A motion was made and seconded not to recommend the assessment.  The motion passed by a roll call vote with seven (7) yes, and one (1)no.  Chairman Galliher noted that the Select Board will vote on all the Warrant Articles at their next meeting on Wednesday, June 8, 2020.  
Bob Graves reported that our School Committee Representative, Dick Peters, will attend that meeting with, and introduce, our new Superintendent.

Chairman Galliher and Bob Graves will work on a handout for the ATM with explanations on several articles.  This may be posted on the website to give all voters time to review the Warrant Articles, and the explanations ahead of the meeting.
Our next meeting will be the Annual Town Meeting scheduled for Wednesday, June 24, 2020 at 7:00 pm in the Kittredge School gymnasium.  Bob Graves will post Covid-19 guidelines on the website next week.  Everyone will be required to wear a mask and social distance, and the gym will be set up accordingly.  Our Board of Health agent, Fred Sears, will work with Bob on those guidelines.  
Chairman Galliher will call another meeting if it is needed, before the ATM. The next regular scheduled meeting of this Committee is Thursday,  July 2, 2020 at 6:30 pm. In the Town Hall Community room.
A motion was made and seconded to adjourn at 7:46 pm.  The motion passed unanimously by roll call vote.  
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING AGENDA/ July 2, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 1:45pm 6/29/2020

Teleconference
 

Call to Order

•    Reorganization of the Committee
•    Review minutes from previous meeting
•    Town Administrator Comments/Status – Mr. Graves
•    Status of school building project – Mr. Chivers
•    7 Town Advisory Updates – Ms. Conner
•    Sewer & Water Accounts Status – Ms. Rice & Mr. Parks
•    FY21 Annual Town Meeting Results
•    FY20 Reserve Fund Transfer (Street Lights) and others if necessary
•    FY20 Budget Final Results
•    FY21 Finance Communications to Boards & Committees


Public Comment

Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

 

FINANCE COMMITTEE MEETING AGENDA/ June 18, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 4:05pm 6/15/2020

Teleconference

Call to Order

Reserve Fund Transfer Request – FY20 Police Wages

Public Comment

Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

FINANCE COMMITTEE MEETING MINUTES / May 21, 2020 at 6:30pm

Community Room, Town Hall

posted 7:50pm 6/52020


Members                                                                                                                                  Absent                                                                Other                                                                                                                                        

Shaun Galliher                                                 Viv Mason,  Select Board Chair                                                                  
Nancy Smith (remote)                                    Bob Graves, Town Administrator  
Jim Chivers                                                       Rich Kardasen, Select Board (remote)
Russ Parks  (remote)                                      Ray Bolduc, Select Board  (remote)                    
Heather Brown
Mary Rice  (remote)                                                                                                                                                                                               
Bonnie Conner (remote)                                                                                                      
Dick Scialabba (remote)
Chris Pike (remote)

The meeting was opened at 6:30 pm.
A motion was made and seconded to accept the minutes of the May 7, 2020 meeting as written.  The motion passed by roll call vote, with one abstaining.
Chairman Galliher presented a request for a Reserve Fund Transfer, submitted by Diane Sturtevant, Town Treasurer.  The request is for a transfer of $1,500.00 to cover additional Medicare costs incurred by detail officers.  This money will be recouped with the 10% administrative fee charged to the company or companies requesting the detail officers.  The motion was made and seconded to approve this transfer and it passed by a roll call vote with one abstaining.
Bob Graves reported that the Town is able to sign up  for the Cares Act reimbursement for Covid-19 related expenditures up to $160,020. 
Bob Graves reported that the Town of Adams will apply for a Community Block Grant that will be available to local private businesses.  They will include Hinsdale in this application.  He encourages private business oweners to check out the Town of Adams web site for more information.
Bob had additional information on the Liability Insurance offered by MIIA  and VFIS.  Originally the cost was the same but subsequently MIIA lowered their price by $2,025.00.  There is a difference in coverage as well.  MIIA will not cover Firefighters over the age of 70yrs, VFIS will cover them, but not the Town.  The Committee discussed the options but took no vote at this meeting.

Dick Scialabba reported that there is no good news on the Grant application for the Fire Department Tanker, but also that no decision has yet been made.
Jim Chivers, member of the School Building Committee, went over the report sent by Tom Callahan.  There have been no recent meetings, but one is scheduled for some time in June.
Bob Graves reported an agreement with Dufour on the Vocational Transportation of 25% of the total for the remainder of the year.
The proposal for switching to an outside Assessing firm will cost approximately 74K compared to approximately 90K to keep as is, which is a significant savings to the Town.
State Aid for next year is anticipated to be reduced by 10% or 40K and will be a tough year financially.  On the up side, anticipated revenue from several projects in town (solar and cannibus) may ease that somewhat.
Bob Graves reported that the issue of selling the Old Town Hall, or not, will not be on this Town Warrant mainly due to the Corona Virus issue. He would like the public to have a conversation about it and be fully informed before a vote is taken.
Chairman Galliher reported that we will discuss and vote on the CBRSD  budget at our next meeting.  It has been reported that Dalton Finance Committee recommended to level fund it.  Our assessment increased about 100K from last year's.
Bob Graves reported that our Annual Town Meeting is Wednesday, June 24th, and many precautions will be taken to insure everyone is protected as much as possible against the spread of the Corona Virus.  The State has exempted towns from the 10 person rule for gatherings.  He also said the Warrant must be posted by June 8th or 9th.
The Committee discussed the new school being built for the new normal of social distancing.  There will be no interior work until Winter, and it is unclear as to how this will proceed.
The next scheduled meeting of this Committee is Thursday,  June 4, 2020 at 6:30 pm. In the Town Hall Community room.
A motion was made and seconded to ajourn at 7:55 pm.  The motion passed unanimously by roll call vote. 
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING AGENDA/ June 4, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 1:30pm 6/1/2020

Teleconference

Call to Order

Review minutes from previous meeting

Town Administrator Comments/Status – Mr. Graves

Status of school building project – Mr. Chivers

FY21 Budget Discussions and Recommendations for Annual Town Meeting

Public Comment

Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

FINANCE COMMITTEE MEETING MINUTES / May 7, 2020 at 6:30pm

Community Room, Town Hall

posted 7:50am 5/23/2020

Members                           Absent                                                                Other                                                                                                                                        

Shaun Galliher                  Heather Brown                      Viv Mason,  Select Board Chair                                                                  
Nancy Smith (remote)                                                      Bob Graves, Town Administrator  
Jim Chivers                                                                         Rich Kardasen, Select Board
Russ Parks                                                                          Ray Bolduc, Select Board  (remote)                    
Mary Rice  (remote)                                                          Lynne Baumgartner, Admin. Asst (remote)                                                                                                                                     
Bonnie Conner (remote)                                                                                                      
Dick Scialabba (remote)
Chris Pike

The meeting was opened at 6:30 pm.
A motion was made and seconded to accept the minutes of the April 30, 2020 meeting as written.  The motion passed by roll call vote, with two (2) abstaining.
Chairman Galliher went over Charlie Brown's Expenditure Report noting a few items such as;
   Town Hall Renovations – work yet to be done on columns outside the PD, sign outside.
   Health & Life Insurances -  possible over by 10K, may need transfer
   Medicare – also may need transfer to cover (but will be recouped with 10% charge) due to outside detail by PD.
All other accounts seem to be in line with expected.
Bob Graves reported that the ATM and Election may need to be resecheculed to the end of June, not sure at this point where any of the Towns stand with this issue.  Waiting on the State to set guidelines.  Still wainting to hear about our request for extention on recapping the Landfill.  
Bob and the Committee discussed complicated issues with Ipswich Pharmacuticals.  The company has changed ownership, but the same people are running it.  Planning Board is looking into all this as far as permits, Host Community Agreements and related issues.
Bob reported that two or three months ago the Solar Farm on Old Dalton Road was moving ahead, but has not heard anything from them recently.


Jim Chivers, member of the School Building Committee, referred to Tom Callahan's report on the progress so far.  There also have been no safely issues in the last 38 days.  The actually are a bit ahead of schedule because there is no school in session and less public traffic.
Chairman Galliher reported that we will have a budget in place, and we can discuss the school budget at our next meeting.  The Committee discussed the school issue and raised a concern that we may have a new school building but are unable to use it due to the future possibility of social distancing, block scheduling and virus related issues.  Viv Mason suggested that they leave the old building there as they may indeed need it in the future.
Bob Graves reported that he has not heard back from Dufour, although he calls constantly and leaves messages, concerning our Vocational Transportation bill.
Bob Graves reported that the Town has received the check for the copier of $14,194. that Lynne was able to secure through a Grant.  The Town officials and the Finance Committee extended their appreciation to Lynne for all her hard work in getting this Grant.
The next scheduled meeting of this Committee is Thursday,  May 21, 2020 at 6:30 pm. In the Town Hall Community room.
A motion was made and seconded to ajourn at 7:12 pm.  The motion passed unanimously by roll call vote. 
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING MINUTES / April 30, 2020 at 6:30pm

Community Room, Town Hall

posted 7:50am 5/23/2020

Members                         Absent                                                                Other                                                                                                                                        
Shaun Galliher               Chris Pike                                   Viv Mason,  Select Board Chair (remote)                                                                 
Heather Brown              Nancy Smith                              Bob Graves, Town Administrator  
Jim Chivers                                                                          Rich Kardasen, Select Board
Russ Parks                                                                           Ray Bolduc, Select Board  (remote)                    
Mary Rice  (remote)                                                           Lynne Baumgartner, Admin. Asst (remote)                                                                                                                                     
Bonnie Conner (remote)                                                                                                      
Dick Scialabba (remote)

The meeting was opened at 6:31 pm.
A motion was made and seconded to accept the minutes of the April 16, 2020 meeting as written.  The motion passed unanimously by roll call vote.
Chairman Galliher reported that the pump station at Lenore needs a pump replaced, and has been ordered by Bud Hall.  Bud also will replace the other pump at that station, in July.
Chairman Galliher reported that Highway wages are increased by 3%, 20 hours OT has been added for summer and winter, and the Water Sewer wages have been broken out of the Highway budget as they are paid exclusively by Water Sewer users.  The Water Sewer department will need a part time seasonal worker and Pete Sullivan's hours have been inclreased.
The hours for the Water Sewer Administator, Boris Basora, are set at 5 hours per week, per year.  It is recognized that some weeks will be more, and some will be less, but that should average out to the 5 hrs.
Chairman Galliher said Vocational transportation costs have not been given for Taconic yet and Bob will try to get that figure.  Rollover accounts will be put in the spreadsheet and will not hit the tax rate.  Chairman Galliher talked about insurances and that the current quotes do not address the over 70 issue with the Firefighers.  One quote will insure the Firefighers but the Town will still be liable.
The Committee discussed the engineering for the Schnopp Road project (80K) that will come out of the Road Stabilization Account. The question is, should we proceed or not given that the


State will most likely not be doing any grants at this time.  The consensus was that we should go forward with the Engineering and be “shovel ready” when the State decides to consider doing Grants again.  We would have a better chance at obtaining the Grant if the engineering was complete, which should be good for 3 to 5 years.  The Mass Works TIPS program will most likely be delayed also.
Chairman Galliher and the Committee discussed the CBRSD budget.  Dalton Finance Committee voted to level fund their budget.  Ours increased by 100K, that we would save if we also voted to level fund.  No decision was made at this time.  Viv reported that Joe Diver, Dalton Select Board, wants to bolster up the 7 Town Advisory Committee to where it used to be, separate from the School Committe and bring it back to representing the Towns.  Viv feels this is a positive step in the right direction.
Chairman Galliher reported that while CBRSD holds the contract for bussing within the District, the Towns individually contract for the Vocational Transportation currently with Dufour.  Peru Select Board received an opinion from KP Law, which also represents Hinsdale, that if service is not provided, there is no obligation to pay.  Bob Graves has made numerous attempts to contact Dufour, but has not yet heard back.  We expect a significant reduction in that bill for the Town.  CBRSD however, will most likely put that savings into the E&D account for future expenditures.
Chairman Galliher reported that the State is telling Towns to put Capital Projects on hold and therefore our request to delay the landfill capping for two years may be approved.  We will know soon if our request was granted.
There is still discussion with the Select Board on possibly delaying the Town Meeting and Election until later in June.  It is currently set for June 10 and June 13 respectively.  We are waiting to hear from the Governor as all Massachusetts Towns are in the same boat.
Chairman Galliher said he will send out an updated spreadsheet for our next meeting.  We also should have Charlie Brown's report for that meeting.
 A motion was made and seconded to adjourn at 7:17 pm.  The motion passed unanimously by roll call vote.  The next scheduled meeting of this Committee is  Thursday,  May 7, 2020 at 6:30 pm. In the Town Hall Community room.
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING AGENDA/ May 21, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 3pm 5/18/2020

Teleconference

Call to Order

Review minutes from previous meeting

Reserve Fund Transfer Request - Medicare

Town Administrator Comments/Status – Mr. Graves

Status of school building project – Mr. Chivers

FY21 Budget Discussions

Public Comment

Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

FINANCE COMMITTEE MEETING AGENDA/ May 7, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 3pm 5/4/2020

Teleconference

 

Call to Order

Review minutes from previous meeting

Review Accountants Report

Town Administrator Comments/Status – Mr. Graves

Status of school building project – Mr. Chivers

FY21 Budget Discussions

Public Comment

Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

FINANCE COMMITTEE MEETING MINUTES / April 16, 2020 at 6:30pm

Community Room, Town Hall

posted 2:10pm 5/2/2020

Members (all remote)                                                        Other                                   

Shaun Galliher                                                                    Viv Mason,  Select Board Chair                                                                   
Bonnie Conner  (remote)                                                  Bob Graves, Town Administrator  
Chris Pike   (remote)                                                          Rich Kardasen, Select Board
Russ Parks  (remote)                                                         Ray Bolduc, Select Board                      
Mary Rice  (remote)                                                           Lynne Baumgartner, Admin. Assistant
Jim Chivers
Nancy Smith (remote)
Heather Brown
Dick Scialabba (remote)

The meeting was opened at 6:38 pm.
A motion was made and seconded to accept the minutes of the April 2, 2020 meeting as written.  The motion passed by roll call vote, with one abstaining.
Chairman Galliher reported that the Vocational Tuition rate is a bit higher at $18,400 per student.  Currently we have 12 students but no breakdown as to what school they are attending.  The District has extended the deadline from April 1, to May 1, for enrollment, and will notify the Town 10 days from that date.
Chairman Galliher went over the spreadsheet sent out to all members, and updated the figures as necessary.  Accounts discussed are as follows;
       CSX property rental, increased by $240.00
       Administrator salary increase to put it in line with Highway and Police
       Administrative Assistant – 3% increase
       Assessors – $5,615 left it there with the possibility of reduction, also some increase in General Expense and Vision Software maintenance.
       Treasurer/Tax Collector – some accounts will be rolled over

       Town Clerk records will be funded out of Free Cash. 
       Economic Development should be re-titled for Web Manager
       IT remains the same
       PD Chief Salary increase driven by the Quinn Bill that was previously adoped by the Town, granting an increase based on an additional education degree  
       PD assistants increase is contractual
       Fire Department Chief salary as requested by Chief Cormier
       FD physicalls will be an ongoing expense now, every year, raise and appropriate 
       CBRSD Budget is not being recommended by the Dalton Finance as theirs increased. We are not in that position, but are not enthusiastic about their budget.  There “should be” a surplus this year because of being closed, but we shall see what they do.
        Water/Sewer salary accounts will be ready for our next meeting.  Dalton Noel has resigned and the advertisement for his replacement is already out.  Highway will cover it for now.
        Highway Superintendent salary increase
Bob Graves updated the Committee on the Transfer Station capping issue.  He will proceed with a request for an extention if that's what we want to do.  Currently it is very complicated involving the material to be used.  Although we have decided to use the material in the road on Bullards Crossing, many issues still need to be worked out.  If we do get an extention, we can put this off to next years Town Meeting.
         Dam Inspections need to be completed this year (every 2 years)
         Plunkett Lake settling pond was not done this year, funds will be rolled over
         Library increase is due to minimum wage increased, a slight raise for assistants, and increased hours for the Director
         Community Center Repairs are not completed yet, Bob will contact Dick Eastland
         County Retirement, Health/Life insurance, Medicare and Liability costs are pending
         Plunkett Lake Beach has money left for the survey estimated to be $8K. Permits are good for 3 years. No major work is planned for this year
          Winter Roads overrun is estimated to be $52K.
          Fuel Meter – possible look for a grant, if we don't get one, do it next year

          Capital Plan – DPW truck and chipper are included
          Mounting hardware for the cruiser is included as requested by Chief Rathbun
          Fire Department tanker - $20K needed to match a grant (if we are awarded it)
          Sewer Truck – at least 2 years down the road, Sewer expenses are level funded, we are waiting on numbers on Surplus accounts
          Assessors portal, one time expense
          Christmas decorations – Lynne has looked into this and estimates $300. as the old ones are no longer usable
          Utility Assessment - $6,800 might go down if other Towns join us
          $80K for Engineering on the Schnopp Road Project (out of Roads Stabilization). If we have the Engineering completed, we have a better chance of getting the Grant.  Highway Superintendent Bud Hall has someone that can patch the worse parts temporarily.
Chairman Galliher summarized that we have $60 left in Free Cash, if we do need the $20K for the Fire Department Tanker, that leaves us with $40K in Free Cash.
Bob Graves reported that Peru has been looking into the Vocational Transportation issue of possible adjustments from the Contractor Dufour Inc. due to the service not being required or provided due to the pandemic.    
A motion was made and seconded to adjourn at 7:43 pm.  The motion passed unanimously by roll call vote.  The next scheduled meeting of this Committee is  Thursday April 30, 2020 at 6:30 pm. In the Town Hall Community room.
Respectfully submitted,

Mary A. Rice, Secretary

FINANCE COMMITTEE MEETING MINUTES / April 2, 2020 at 6:30pm

Community Room, Town Hall

posted 12:10pm 4/27/2020

A motion was made and seconded to accept the amended minutes of the March 7th, 2020, and March 19th 2020 meeting as written. The motion passed unanimously through roll call. none opposed.
Chairman Galliher asked about the March expense reports any questions or comments. Expense reports are running as expected.
Chairman Galliher addressed select board member Viv Mason and Town Administrator Bob Graves about the possibility of changing the date of the annual Town meeting due to the Covid-19 pandemic and the encouragement of social distancing. Dates are proposed are June 10 for the annual Town meeting and elections June 13, waiting on the state legislation to confirm and pass finial approval that the Town can change the dates.
Administrator Graves suggests a Joint meeting between Finance and Board of Selectman on May 28 to finalize and indorsed the town budget. The Board of Selectman would then write and submit the warrant to town legal department for the proposed upcoming Town meeting.
Administrator Graves reported that The Old Dalton Road project went out to bid on April 2, 2020, received eight (8) bids.
The Committee continued the FY 2021 Budget review process. Administrator Bob Graves reported we haven't received the vocational tuition numbers, but have received the transportation and that is reflected in our current budget. The Transfer Station capping engineering estimate which is being considered conservative is $492,000 over $200,000 that is for impervious soil. Bob Graves will share the breakdown of the estimate with the Committee once it is finial. Bob has made a recommendation that we ask the DEP to postpone the dead line, which is the fall of 2020, by two (2) years due to the cost of the project.
Chairman Galliher asked about The Highway Superintendent Bud Hall's request to hire one additional employee to be deferred for one year. Due to an employee not retiring, the possibility of the transfer station project being postponed and suggested research dealing with the water system that would change the requirements of a new hire.
Chairman Galliher reported on the town wide mowing. Two (2) bids came in, Gary Daniels and Reliable Yard Work. Gary Daniels bid was accepted.
Administrator Graves reported on the transportation cost for the vocational schools, increased $9 per day per child. $196.02 to Mccann and $209.12 to Smith and Dufour was the only bidder.
Chairman Galliher suggested that we go through the capital request as previously discussed. Fire Department request for physicals is going to be recurring and become part of the budget and will not be coming out of free cash, Clerk request for $12,840 would get the records up to the year 1999, over the next two (2) years, appropriate $10,000 each year to get the clerk's records current. Infrastructure engineering becoming a recurring expense, still out of free cash this year. DPW fuel metering project is being put thru the grant process. Wood chipper and truck was agreed upon. Police Computers will be coming out of the IT budget. Police request for the cage in the cruiser for $3,900. The $20,000 for tanker for the Fire Department will be dependent on the department getting the grant approval. $41,100 for Turnout gear which was agreed upon. $750 for an independent utility appraiser that was agreed upon. Free cash stands at $390,000 right now, that would use $310,000 with a reminder of $80,000 that we could put towards stabilization.
Administrator Bob Graves inquired about the funding of the possible outside assessing firm's onetime expense for the portal/changing of the space. Chairman Galliher did support that the expense could out of free cash. Winter Roads overrun is assumed done at $53,100
The next meeting of this Committee is April 16, 2020 at 6:30 pm. In the Town Hall downstairs Community Room. A motion was made and seconded to adjourn at 7:24. The motion passed unanimously with a roll call vote.
Respectfully submitted, Heather Brown

 

FINANCE COMMITTEE MEETING AGENDA/ April 30, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 10:30am 4/27/2020

Teleconference

Call to Order

• Review minutes from previous meetings
• Continued FY21 Budget Discussions
• Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

FINANCE COMMITTEE & SELECT BOARD JOINT MEETING AGENDA/ April 16, 2020 at 6:30pm

Community Room downstairs, Town Hall

posted 12:45pm 4/13/2020

Teleconference

Call to Order

• Review minutes from previous meetings
• Continued FY21 Budget Discussions
• Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

 

FINANCE COMMITTEE & SELECT BOARD JOINT MEETING MINUTES / March 19, 2020 at 6:30pm

Community Room, Town Hall

posted 9:50pm 4/2/2020

Members                                   Absent                                      Select Board                                                                                                                                           
Shaun Galliher                          Nancy Smith                           Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                                           Bob Graves, Town Administrator  
Chris Pike  (by remote)                                                              Rich Kardasen, Select Board
Russ Parks   (by remote)                                                           Susan Rathbun, Chief of Police  (by remote)               
Mary Rice                                                                                        
Jim Chivers
Heather Brown
Dick Scialabba (by remote )

This joint meeting was opened at 6:30 pm. 
Chief Rathbun went over her budget proposal that had been submitted.  Chairman Galliher asked about the request for computers that was included in her budget, as the Town has a program in place, to periodically replace computers in Town Hall.  They will be checking with the IT department to clairify this.
Bob Graves reported that CBRSD adopted budget is $269,239. Capital is $235,595.  Our assessment went down to $2,431,474.  Bob also reported that Dave Stuart, Beach Committee, said they are not going to do anything major at the beach this year, other than some sand and signage.  All permits from Conservation are in place for the Transfer Station capping,  and he is seeking quotes for the materials needed.  The Old Dalton Road project is out to bid with April 2, 2020 being the opening of them.  Since the Goverment has modified rules on meetings that do not allow public participation, they will still open the bids and post them on the web site.
The engineering estimate for the “Schnopp Road” project is 32K – 45K which would be paid out of the Roads Stableization fund.  This could be completed before August 1 of this year.  This is called the “Schnopp Road” project as is includes parts of Old Windsor Road (from the Dalton Town Line), Frank Schnopp Road, portion of New Windsor Road, and George Schnopp Road.
Chairman Galliher discussed the proposal from Regional Resource Group, Inc. for Assessor services.  He asked that everyone review the proposal and get back to him with any questions by Monday.  He, Bob and Viv will get the answers to any questions the Committee may have.

Chairman Galliher reported the bids for Vocational Transportation will be in next week, as well as the Town Mowing bids.  He reviewed Landfill Recapping, Insurances, Water/Sewer, Heating and Cooling, and Green Community.  Plunkett Lake has about 10K left in the account that could be used for sand as requested.  He also reported that Winter Roads is over by 35K, much less than last year.  The Fuel Meter requested could possibly be paid for by a Grant and Bob will be looking into that.  Physicals for the Fire Department must now be done every year, and the Department is in need of new turn out gear. 
Bob said the survey for sidewalk clearing is all over the place, with no consensus.  He also mentioned that very few residents responded.
A motion was made and seconded to accept the minutes for March 5, and March 7, 2020.  The motion passed with a roll call vote, none opposed.
The next meeting of this Committee is April 2, 2020 at 6:30 pm. In the Town Hall downstairs Community Room.  A motion was made and seconded to adjourn at 7:46. The motion passed unanimously with a roll call vote.
Respectfully submitted,

Mary A. Rice, Secretary

 

Amended - FINANCE COMMITTEE & SELECT BOARD JOINT MEETING MINUTES / March 7, 2020 at 8:30am

Community Room, Town Hall

posted 9:30pm 4/2/2020

Members                                   Absent                                      Select Board                                                                                                                                           
Shaun Galliher                         Ray Bolduc, Select Board       Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                                            Bob Graves, Town Administrator  
Chris Pike                                                                                     Rich Kardasen, Select Board
Russ Parks                                                                                           
Mary Rice                          
Jim Chivers
Nancy Smith
Heather Brown
Dick Scialabba (by remote participation)

This joint meeting was opened at 8:38 am.  The Committee and Select Board reviewed budget requests, and asked questions of the department heads present.  The following department heads attended, at their scheduled time, to explain and answer questions about their budget requests to both boards:              
          Fire Department -Fire Chief Ralph Cormie, Larry Turner, and Dick Scialabba by remote
          Water/Sewer – Highway Superintendent Bud Hall
          Highway – Superintendent Bud Hall
          Assessors – Dave Zagorski, Assistant Assessor and Dick Roussin, Peter Persoff Assessors
          Library – Director Tom Butler and Trustee Jim Manning
          Tax Collector/Treasurer – Diane Sturtevant        
          Town Clerk -Dawn Frissell, Clerk, and MaryLou Galliher
All other budget requests were presented by Bob Graves and Viv Mason.  A meeting is scheduled on the 19th with Police Chief Susan Rathbun, and Officer Elizabeth Zip, Animal Control officer. 


The meeting was adjourned at 1:55 pm. The next scheduled  meeting of this Committee is Saturday March 19, 2020 at 6:30 pm. The next regular meeting of this committee is Thursday, April 2, 2020 at 6:30 pm.
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING AGENDA / April 2, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South Street

posted 11:10am on 3/30/2020

Call to Order

• Review minutes from previous meetings
• Review Accountant’s Report
• Continued FY21 Budget Discussions
• Adjourn

Public may attend meeting by phone:  413-449-5095; code 706954

 

FINANCE COMMITTEE MEETING MINUTES / March 7, 2020 at 8:30am

Community Room, Town Hall

posted 1pm 3/20/2020

Joint Finance Committee and Select Board on the FY22 Budget

Members                                                                                                                                                                                                                     

Shaun Galliher                                                     Viv Mason, Select Board Chair                                                                       
Bonnie Conner                                                     Rich Kardasen, Select Board 
Chris Pike                                                              Bob Graves, Town Administrator                                              
Russ Parks                                                             Absent:  Ray Bolduc, Select Board                          
Mary Rice                          
Jim Chivers
Nancy Smith
Heather Brown
Dick Scialabba (by remote participation)

This joint meeting was opened at 8:38 am.  The Committee and Select Board reviewed budget requests, and asked questions of the department heads present.  The following department heads attended, at their scheduled time, to explain and answer questions about their budget requests to both boards:              
          Fire Department -Fire Chief Ralph Cormie, Larry Turner, and Dick Scialabba by remote
          Water/Sewer – Highway Superintendent Bud Hall
          Highway – Superintendent Bud Hall
          Assessors – Dave Zagorski, Assistant Assessor and Dick Roussin, Peter Persoff Assessors
          Library – Director Tom Butler and Trustee Jim Manning
          Tax Collector/Treasurer – Diane Sturtevant        
          Town Clerk -Dawn Frissell, Clerk, and MaryLou Galliher
All other budget requests were presented by Bob Graves and Viv Mason.  A meeting is scheduled on the 19th with Police Chief Susan Rathbun, and Officer Elizabeth Zip, Annimal Control officer. 

The meeting was adjourned at 1:55 pm. The next scheduled  meeting of this Committee is Saturday March 19, 2020 at 6:30 pm. The next regular meeting of this committee is Thursday, April 2, 2020 at 6:30 pm.
Respectfully submitted,


Mary A. Rice, Secretary

 

FINANCE COMMITTEE MEETING AGENDA / March 19, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South Street

posted 3:30pm on 3/16/2020

Call to Order

• Review minutes from previous meetings
• Assessors Proposal Discussion
• Police Budget Proposal
• Continued FY21 Budget Discussions
• Adjourn

 

FINANCE COMMITTEE MEETING AGENDA / March 5, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South Street

posted 12:30pm on 3/2/2020

Call to Order

• Review minutes from previous meeting
• Review Accountants Report
• Town Administrator Comments/Status – Mr. Graves
• Status of school building project – Mr. Chivers
• Maple Street Bridge Status
• Preliminary School Budget
• Change to School District Agreement
• Public Comment
• Adjourn

 

SELECT BOARD & FINANCE COMMITTEE JOINT MEETING AGENDA

March 7, 2020 at 8:30am and March 19, 2020 at 6:30pm 

Community Room, Town Hall, 39 South St,  Hinsdale MA

posted at 6:00am on 2/27/2020

Open Meeting, Recording Notice, Turn off Phones

Meet to discuss department budgets for Fiscal Year 2021

Meeting to be continued until Thursday, March 19 at 6:30 pm

FINANCE COMMITTEE MEETING AGENDA / February 6, 2020 at 6:30pm

Community Room, Downstairs, Town Hall, 39 South Street

posted 9:35am on 2/3/2020

 

Call to Order

Review minutes from previous meeting

  • Review Accountants Report

  • Town Administrator Comments/Status – Mr. Graves

  • Status of school building project – Mr. Chivers

  • Water Loan Early Repayment

  • Winter Roads Overrun

  • Maple Street Bridge Status

  • Assessed Values for Utilities

  • Priority Roads Discussions

  • Annual Committee Report

  • Public Comment

  • Adjourn

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